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NORWALK
FACILITIES CONSTRUCTION COMMISSION ACTIONS
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Click
here for Minutes from Sept. 13, 2005 Click here for Minutes from Oct. 6, 2005 Click here for Minutes from Dec. 7, 2005 |
JANUARY 18, 2006
ATTENDANCE: Mayor Moccia; Steve Kerschner; Randall Avery; John Tobin; David
Murchie; Paul Arcario;
Nick Pacella (7:37 p.m.); Doug Sutton (7:37 p.m.)
STAFF: John Hawley; Alan Lo; Amar Shamas; Ben Burdsall
OTHER: Stuart Wells; Thomas Hamilton
CALL TO ORDER
Mayor Moccia called the meeting to order at 7:35 p.m.
He then introduced Randy Avery from the BET, John Tobin, and David Murchie as the new members of the commission.
MINUTES OF PREVIOUS MEETING(S) (NONE)
NORWALK SCHOOL PROJECTS
A. Brien McMahon High School/Center for Global Studies Improvement Project
1. Project update by John Hawley (Program Manager).
Mr. Hawley pointed out the Phase 2 section is the large gray area indicated on the plan. It was on schedule to be done during the Christmas break, and the move was accomplished during that time. Everything was ready when school opened a day late on January 3, 2006. There was a tremendous amount of work involved, and the people who participated in the work did an extraordinary job. The last phase of the project is Phase 3, which represents 10-12% of the overall project.
The abatement issues that affected Brien McMahon High School over the past few days involved asbestos containing materials. Abatement occurred during the entire project as well, and this last phase required the work being done in a limited area that he pointed out on the plan. There was a special permit taken out to do the work while school is in session. That permit requires background air sampling takes place while the abatement work is in progress. They put up a critical barrier in the corridor while samples were collected from an area nearby. The corridor wasn’t an exit for the students, and the doors were sealed. That part of the building is never used. They couldn’t get readings from two air samples taken. The State protocol requires that you assume it is asbestos. They had to evacuate the school. They walked through the final abatement project with the State Dept of Health for four hours and found it to be safe. The school will be open tomorrow. He said that no asbestos release of any kind occurred, it was just protocol regarding the procedures that have to be taken when the samples can’t be read. They have moved the critical barrier so that it won’t happen again. Mayor Moccia thanked Mr. Hawley for trying to get it resolved last night during the Board of Education meeting.
2. Review and approve the following change orders:
CCA #69 $ 24,638.00 Increase GMP Extend/connect MEP lines in addition for future concession stand
BEA #215 $ 16,418.00 CM Contingency Provide fire rated glass, doors, frame & hardware at stair 37 missed in buyout
BEA #318 ($10,022.00) CM Contingency Corrections to flooring buyout at addition lobby (slate to VCT).
BEA #354 $ 5,000.00 CM Contingency Remove horizontal sliders on fume hood vertical sash doors
CCA #20045 $ 3,227.00 Increase GMP Added soffit framing/sheetrock, etc at courtyard per RFI 527 & 556
CCA #20054 $ 8,468.00 Increase GMP Added demo and concrete work at tunnel for skylight cols per RFI 521
CCA #20072 $ 4,096.00 Increase GMP Added power to fire vents at stage per FT submittal review comments
CCA #20079 $ 4,008.00 Increase GMP Provide soffits over gym windows per FT to address field conditions
CCA #20182 $ 4,511.00 Increase GMP Increase previous CCA amount for roof drains at exp joint per RFI 614
BEA #20191 $ 18,351.00 CM Contingency Painting existing gymnasium missed in bid package during buyout
CCA #20217 ($1,300.00) Decrease GMP Revise blinds to 8ga horizontal in renovation areas due to ceiling conflict
CCA #20224 $ 4,424.00 Increase GMP Provide power to display case lighting not shown on plans
CCA #20241 $ 8,000.00 Increase GMP Provide sprinkler system and floor patching in fan room per RFI #638
CCA #20262 $ 4,739.00 Increase GMP Provide dunnage steel support frames for ACCU’s 6 & 8 per FT
CCA #20269 $ 5,120.00 Increase GMP Provide fire rated ceiling and elec work per elevator inspector
CCA #20278 $ 3,002.00 Increase GMP Provide added steel at stair 4 to install exp jt due to field conditions
CCA #20282 $ 3,584.00 Increase GMP Modify display case to eliminate conflict with door 1240
CCA #20287 $ 4,168.00 Increase GMP Install air line to existing compressor in the auto
BEA #30004 $ 16,000.00 CM Contingency Provide emergency egress stair exit to allow Ph 3B construction
Mr. Hawley said the cost report is included for Brien McMahon High School. The remaining cost contingency is $172,000 and remains the same as last month. The costs listed above have already been captured in earlier reports, and they represent the finalization of the figures. Mr. Pacella asked about CCA #69. Mr. Hawley explained that this is to provide the utilities within the footprint of the building to facilitate the future construction of the concession stand.
** MR. KERSCHNER MOVED TO APPROVE THE ABOVE LISTED CHANGE ORDERS.
** MOTION PASSED UNANIMOUSLY.
3. Review only, change orders approved by staff:
BEA #20074 $ 1,926.00 CM Contingency Provide roof curb in lieu of dunnage steel at AHU #18 per RFI 550
CCA #20089 $ 1,536.00 Increase GMP Swap rooms 2076 and 2085 per RFI 557 to eliminate windowless class
CCA #20119 $ 5,274.00 Increase GMP Misc PA and TV power and feeds per tech document coordination meeting
CCA #20185 $ 2,500.00 Increase GMP Provide duct and grille at admin offices due to ceiling height/util conflicts
CCA #20252 $ 690.00 Increase GMP Provide security contacts on ext door 1265 to secure perimeter
CCA #20255 $ 3,040.00 Increase GMP Provide CMU pier to support existing steel beam per FT struct engineer
CCA #20263 $ 2,560.00 Increase GMP Provide alum door saddles at gym doors between epoxy/wood floor exp jts
CCA #20266 ($ 500.00) Decrease GMP Delete library book drop per spec 11050, now by FF&E vendor
CCA #20268 $ 2,214.00 Increase GMP Provide grilles at existing gym duct openings in dividing soffit
CCA #20272 $ 668.00 Increase GMP Salvage tele/data boxes for re-use in other city facilities per City IT dept
CCA #20273 $ 2,109.00 Increase GMP Vent perimeter wall chase to provide freeze protection of riser near stair 7
BEA #20277 $ 2,580.00 CM Contingency Temp protection /heat to complete exterior finish system at stair 7
CCA #20280 $ 3,149.00 Increase GMP Provide wood trim/sill at top of added pipe chases in 1121, 1125 per RFI 469
Mr. Hawley explained that the committee meets once a month to review changes
and that some can’t wait for the NFCC to meet monthly. It allows for changes
up to $25,000 to be processed on an interim basis so they don’t have to have
emergency meetings of the NFCC. He said that the NFCC was formed on
August 1, 2003 and the Program Manager was assigned in December of 2003.
4. Review and approve the following change orders for Brien McMahon High School FF&E items:
a. Change order to Bartholomew Contract Interiors to relocate shelving from swing space storage to permanent closets, in the amount of $1,100.00.
b. Change order to Merchandise Mart to delete 16 computer carrels and substitute with computer tables and card catalog stations per NPS library staff request, in the deduct amount of ($6,612).
** MR. ARCARIO MOVED TO APPROVE THE CHANGE ORDER TO BARTHOLOMEW CONTRACT INTERIORS
TO RELOCATE SHELVING FROM SWING SPACE STORAGE TO PERMANENT CLOSETS, IN THE AMOUNT
OF $1,100.00;
** MR. ARCARIO MOVED TO APPROVE THE CHANGE ORDER TO MERCHANDISE MART TO DELETE
16 COMPUTER CARRELS AND SUBSTITUTE WITH COMPUTER TABLES AND CARD CATALOG STATIONS
PER NPS LIBRARY STAFF REQUEST, IN THE DEDUCT AMOUNT OF ($6,612).
** MOTION PASSED UNANIMOUSLY.
B. Brookside Elementary School Additions and Renovations Project
Mr. Opdahl explained this is the last element for Brookside. There is $117,000 left in this account. This will cost about $112,000. Mayor Moccia asked if the contractor will install the equipment and cushioning, and be in compliance. Mr. Lo said the industry still recognizes the material to be ADA compliant. Mayor Moccia said he was concerned about pending lawsuits regarding the cushioning.
1a. Authorize the Mayor, Richard A. Moccia, to execute a contract with Pat Corsetti, Inc., for the installation of playground equipment and necessary site work as part of the Brookside School Additions and Renovations Project for a total not to exceed $67,500. Acct. # 09055010 5777 C0171
** MR. ARCARIO MOVED TO AUTHORIZE THE MAYOR, RICHARD A. MOCCIA, TO EXECUTE
A CONTRACT WITH PAT CORSETTI, INC., FOR THE INSTALLATION OF PLAYGROUND EQUIPMENT
AND NECESSARY SITE WORK AS PART OF THE BROOKSIDE SCHOOL ADDITIONS AND RENOVATIONS
PROJECT FOR A TOTAL NOT TO EXCEED $67,500. ACCT. #09055010 5777 C0171.
** MOTION PASSED UNANIMOUSLY.
1b. Authorize NFCC to issue change orders on contract for a total not to exceed $6,750.
** MR. WELLS MOVED TO AUTHORIZE THE NFCC TO ISSUE CHANGE ORDERS ON CONTRACT
FOR A TOTAL NOT TO EXCEED $6,750.
** MOTION PASSED UNANIMOUSLY.
2a. Authorize the Purchasing Agent to issue purchase order(s) to O’Brien & Sons, Inc. for the purchase of playground equipment for the Brookside School Additions and Renovations Project for a total not to exceed $34,026.00. Acct. #09055010 5777 C0171.
2b. Authorize the NFCC to issue change orders on contract for a total not to exceed $3,403.00.
Mayor Moccia asked if there was any playground equipment that had been purchased, but not brought over to Brookside. Mr. Lo confirmed that a swingset was purchased, and it is being stored at Brookside.
** MR. WELLS MOVED TO AUTHORIZE THE PURCHASING AGENT TO ISSUE PURCHASE ORDER(S)
TO O’BRIEN & SONS, INC. FOR THE PURCHASE OF PLAYGROUND EQUIPMENT FOR THE
BROOKSIDE SCHOOL ADDITIONS AND RENOVATIONS PROJECT FOR A TOTAL NOT TO EXCEED
$34,026.00, ACCT. #09055010 5777 C0171;
** MR. WELLS MOVED TO AUTHORIZE THE NFCC TO ISSUE CHANGE ORDERS ON CONTRACT
FOR A TOTAL NOT TO EXCEED $3,403.00.
** MOTION PASSED UNANIMOUSLY.
C. Kendall Elementary School
1. Project update – by Amar Shamas (Program Manager)
Mr. Amar Shamas explained the renovations to the 1950 vintage school. Turner Construction is the construction manager, and Silver Petrucelli is the architectural company that designed the project, which began in June of 2005. They divided the project into 5 different wings. The “A” addition was completed in November 2005. The “B” wing was completed in August 2005. The “C” wing renovation is in the final stages, to be completed during the February 2006 break. The “E” wing, which is the kindergarten wing, will have renovations will start after the February break, and it is scheduled to be completed in June. The “D” wing, which is the library wing, will be abated during the February break. That will be the main administration office of the building. The “F” wing will go into abatement this summer and will be completed in August 2006. The parking lot and the driveway improvements are completed.
2. “Approve final plans and professional cost estimate dated 12/20/05 for the FF&E phase at the Kendall Elementary School Addition and Alteration project No. 103-0229 EA, Phase 3 of 3.”
Mr. Shamas said there is a meeting on January 24, 2006 with the School Facilities Office to present the final FF&E plans for review and approval.
** MR. TOBIN MOVED TO APPROVE FINAL PLANS AND PROFESSIONAL COST ESTIMATE DATED
12/20/05 FOR THE FF&E PHASE AT THE KENDALL ELEMENTARY SCHOOL ADDITION AND
ALTERATION PROJECT NO. 103-0229 EA, PHASE 3 OF 3.
** MOTION PASSED UNANIMOUSLY.
3c. Review and approve the following change orders:
COR #010 $81,941.00 Increase GMP Provide new millwork cabinets, sinks, and wood wall paneling at the C wing.
COR #032 $ 3,450.00 Increase GMP Provide new acoustical ceiling in existing bathrooms for MEP systems per A/E request
COR #033 $ 1,917.00 Increase GMP Replace existing hot water mixing valve due to back feed issues per the A/E request
COR #035 ($47,000.00) Decrease GMP Roofing allowance savings on roofing package re-bid
COR #036 $ 6,853.00 Increase GMP Revisions to main entry drive as directed by the engineer
COR #039 $ 1,974.00 Increase GMP Provide additional trim at the interior of windows at the C wing as directed by the A/E.
COR #040 $ 280.00 Increase GMP Replace existing toilets exhaust fan motor as directed by the A/E.
Mr. Shamas said the cost report is included in the packet. All the changes have been accounted for. They are tracking well to the owner’s contingency number. He said COR#10 is in the older section of the building, where the interior walls have wainscoting. There were budget challenges during the design phase so that these were not adopted into the final budget. The contingency fund did well, and they commissioned the architect to design this work for 16 classrooms total. The millwork will be replaced in 8 classrooms in the “C” wing. The “E” wing requires more extensive work, but will be presented at a subsequent meeting. Mayor Moccia said that $47,000 was saved on roofing costs. He suggested that if the new board members wanted to see the various school projects in progress, to let him know so a schedule can be set up.
** MR. PACELLA MOVED TO APPROVE THE ABOVE LISTED CHANGE ORDERS.
** MOTION PASSED UNANIMOUSLY.
Mr. Hawley said that the project is done in phases so as they go forward with
each step, they make sure enough contingency remains in the project.
D. Norwalk High School
1. Project update – by Amar Shamas (Program Manager)
Mr. Shamas said the hazmat abatement phase of the project has been approved and authorized to proceed with the bidding process. The work will start in the summer. There is a BAC meeting on January 24, 2006. The Plan Completion Test is scheduled for February 7, 2006.
2. Overview of the proposed Cogeneration System and financial analysis.
Mr. Shamas said the cogeneration system was introduced in July 2005 due to the new Energy Independence Act. The cogeneration system is an engine that produces electricity and heat with thermal output. A presentation made to the Common Council, and the architect was commissioned. An RFP was issued to solicit bidders for the cogeneration system. The financial model was designed by NexGen and Mr. Hamilton.
Mr. Hamilton said they worked with representatives of NexGen originally, and they would come back after the bidding process was complete to plug in the final numbers. There were changes in energy and electricity costs that had not been factored into the cost analysis previously. The current capital costs are listed at $593,000 but the full all-in cost is $1,922,000. The financial analysis factors in the financing cost on the capital expense, and the operating costs for the cogeneration system itself factor in the maintenance costs and regulatory costs. There are incentives for promoting this kind of project. The one-time capital cost incentive is $112,000, and there are on-going credits estimated at $24,000 per year for energy. For a 15 year period, there will be net savings of approximately $2M by putting this unit in. The financial model that was previously reviewed by the Common Council assumed a 5.34% annual increase in electricity costs and 4.5% increases in fuel oil and natural gas. Based on those assumptions, there are real savings here. The original boilers date to 1970.
3. Review the proposals received for the Norwalk High co-generation project and refer the following to Common Council for action:
Mr. Shamas said the Purchasing Department issued an RFP, and they received three bids from Powerplay, Inc., Ingersoll Rand, and Co-Energy America. Co-Energy America was interviewed on January 5, 2006. They have extensive experience with co-generation. They have installed 27 co-generation units for the Boston Public Schools within the last 5 years, and 18 of them are in schools similar to the size of Norwalk High School. Mayor Moccia wanted to recognize the efforts of the Public Works Department in this process.
“a. Authorize the Mayor, Richard A. Moccia, to execute a contract with Co-Energy America, Inc. of Southborough, MA, as the contractor for the Norwalk High School co-generation project for a total not to exceed $593,600.00. Acct # 09045010-5777-B0310.
b. Authorize the NFCC to issue change order(s) on contract for a total not to exceed $120,000.”
** MR. KERSCHNER MOVED TO AUTHORIZE THE MAYOR, RICHARD A. MOCCIA, TO EXECUTE
A CONTRACT WITH CO-ENERGY AMERICA, INC. OF SOUTHBOROUGH, MA, AS THE CONTRACTOR
FOR THE NORWALK HIGH SCHOOL CO-GENERATION PROJECT FOR A TOTAL NOT TO EXCEED
$593,600. ACCT. #09045010-5777-B0310;
** MR. KERSCHNER MOVED TO AUTHORIZE THE NFCC TO ISSUE CHANGE ORDER(S) ON CONTRACT
FOR A TOTAL NOT TO EXCEED $120,000.”
** MOTION PASSED WITH ONE ABSTENTION (AVERY).
Mr. Lo said this project came in after the budget of $32.5M was set for Norwalk High School. There is a possibility they might go for a special appropriation to obtain this money.
E. Roton Middle School
1. Project update – by John Hawley – (Program Manager)
Mr. Hawley said the monthly update report is in the packet. It was approved by the NFCC and the Board of Education for submission to the State in November. The plans have been approved and released for bid. Skanska is the construction management firm. They are expecting the bids on February 2, 2005. They should be returning to the NFCC with a GMP, and they should be delivering to the NFCC at their March meeting. It’s a $5.8M project.
F. Tracey Elementary School
1. Project update – by Ben Burdsall (Program Manager)
Mr. Burdsall said they are at a significant milestone. Bids were received in December. Skanska is the construction management firm. URS is the architectural firm. The GMP is within the project budget that they forecasted. There are a number of add alternates that are part of the bid process. There is a base bid scope of work that they anticipated and which is within the budget.
2. Review the GMP received from Skanska USA Building Inc. and refer the following to Common Council for action:
“a. Authorize the Mayor, Richard A. Moccia, to execute an amendment to Skanska Building USA contract for the construction phase at the Tracey Elementary School Project for a total not-to-exceed cost of $3,517,135. Acct #0904-5010-5777-B0311.
b. Establish an allowance for the Owner’s Contingency in the amount of $338,000.
c. Authorize the NFCC to issue change orders on the contract for a total not to exceed the Owner’s contingency allowance.”
Mr. Burdsall said the alternate costs are bid prices, so if they can make the decision within 90-120 days, the prices will hold. Mr. Burdsall will start work on a limited phase basis during the February break, a certain amount of work will be done during after school hours in March, April and May, and then it will pick up earnestly in June.
** MR. ARCARIO MOVED TO AUTHORIZE THE MAYOR, RICHARD A. MOCCIA, TO EXECUTE
AN AMENDMENT TO SKANSKA BUILDING USA CONTRACT FOR THE CONSTRUCTION PHASE AT
THE TRACEY ELEMENTARY SCHOOL PROJECT FOR A TOTAL NOT-TO-EXCEED COST OF $3,517,135.
ACCT #0904-5010-5777-BO311;
** MR. ARCARIO MOVED TO ESTABLISH AN ALLOWANCE FOR THE OWNER’S CONTINGENCY IN
THE AMOUNT OF $338,000;
** MR. ARCARIO MOVED TO AUTHORZE THE NFCC TO ISSUE CHANGE ORDERS ON THE CONTRACT
FOR A TOTAL NOT TO EXCEED THE OWNER’S CONTINGENCY ALLOWANCE.
** MOTION PASSED UNANIMOUSLY.
Mr. Avery left the meeting at 8:29 p.m.
G. Columbus Elementary School
1. Project update – by John Hawley (Program Manager)
Mr. Hawley said the memo included identifies all the design phase activities that were completed last week, as well as upcoming activities. It is similar to Roton Middle School, as the State has approved the final plans in November. The bids were extended, and are now due back on January 20, 2006. They hope they have a successful bid process, and they hope to be able to translate to a GMP before the February 8, 2006 meeting.
SOUTH NORWALK LIBRARY
A. Project update by John Hawley – Program Manager
Mayor Moccia said this has been a difficult project. Mr. Hawley said it’s a 1913 building. There were no blueprints available, so they had to start from scratch. There were hazardous materials. The designs were completed and put out to bid. There were significant challenges in the foundation, underground, and steel to bring the building up to seismic codes. The cost report is included in the packet. It shows $5k remaining in contingency, which is not enough. The CM contingency is relatively intact, so they are working with AP Construction to consider a reduction in their contingency. They could potentially fund some of the out-of-scope changes that might have come from the owner’s contingency. With both contingencies considered, they will still be fairly close to the budget. They are on schedule to complete the construction in April of 2006.
B. Change Order(s):
1. Review only, change orders approved by staff:
PCO #19 $1,917.00 Increase GMP Revise sidewalk layout and create depressions for pavers/fundraiser
PCO #34 $1,127.00 Increase GMP Added structural support lintel at door 105 due to field conditions
PCO #36 $ 974.00 Increase GMP Added demolition to create opening for door 2A in the ext wall
PCO #37 $2,273.00 Increase GMP Added steel angles to support existing lintels in the south ext wall
PCO #33 $2,100.00 Increase GMP Added steel support channels at new roof drain penetrations
NATHANIEL ELY CENTER
A. Project update: By John Hawley - Program Manager
Mr. Hawley said a brief overview was in the packet. It is a $3.8M renovation to the old springwood elementary school, now called the Nathaniel Ely Center. It is now the Head Start Program run by NEON. It is a 1950’s vintage school. It required 90% financing by CHEFA and 10% financing by the City. Becker & Becker is the architectural firm, and W&M Construction Management in Stamford was selected as the construction manager. The schematic designs were delivered early in December, the estimates came in early January, and they are reconciling them to keep the project on budget.
B. Review request for Special Capital Appropriation to advance CHEFA’s share of the funds.
Mr. Lo said CHEFA gave them $3.4M. They will be going for a special appropriation to put money in the account. The money will be reimbursed as part of the agreement with CHEFA.
POLICE STATION
A. Project update – Alan Lo
Mr. Lo said the Police Station was finished on May 2, 2005, and they are still working on some final close-out items. The previous memo indicated $60,000 withholding. They started at $500,000 in CM contingency. If the money isn’t used in the CM contingency, it is to be brought back to the city. A.P. Construction gave back about half of the amount already. They did well with the contractor.
B. Review and approve the following change order:
PCO #215 ($100,000) Increase GMP Reduce CM contingency
As this is a reduction item, it doesn’t need approval.
C. Review only, change orders approved by staff:
PCO #11 $4,555.04 Increase GMP Install emergency battery back-up for stairway lights.
PCO #214 $1,133.79 Increase GMP Revise generator starting sequence
PCO #216 $2,890.91 Increase GMP Misc. additional electrical work
PCO #217 $1,448.22 Increase GMP Seal & insulate plenum in combined dispatch
MISCELLANEOUS ITEMS/DISCUSSION
Mr. Hawley said the meeting on February 1, 2006 has been moved to February 8, 2006 at 5:30 p.m.
Mayor Moccia said that in the event there is a conflict with his schedule to attend any of the meetings, he would have Mr. Pacella chair the meeting in his absence.
** MR. MURCHIE MOVED TO ADJOURN.
** MOTION PASSED UNANIMOUSLY.
The meeting was adjourned at 8:42 p.m.
Respectfully submitted,
Carolyn Marr
Telesco Secretarial Services
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