|
|
|
|
NORWALK
FACILITIES CONSTRUCTION COMMISSION ACTIONS
|
|
Click
here for Minutes from Feb. 7, 2006 Click here for Minutes from March 1, 2006 Click here for Minutes from April 5, 2006 |
MAY 3, 2006
ATTENDANCE: Nick Pacella, Acting Chairman; Paul Arcario; David Murchie; Stuart
Opdahl; John Tobin; Doug Sutton (5:36 p.m.);
Doug Hempstead (6:05 p.m.)
STAFF: John Hawley, Gilbane; Amar Shamas, Gilbane; Ben Burdsall, Gilbane; Alan Lo; Mark Gorian
OTHER: Tony Ditrio, Kendall Elementary School
CALL TO ORDER
Acting Chairman Pacella called the meeting to order at 5:35 p.m.
MINUTES OF PREVIOUS MEETINGS
April 5, 2006
** MR. MURCHIE MOVED TO APPROVE THE MINUTES OF APRIL 5, 2006.
** MR. ARCARIO SECONDED.
** MOTION PASSED UNANIMOUSLY.
NORWALK SCHOOL PROJECTS
A. Brien McMahon High School/Center for Global Studies Improvement Project
1. Project update by John Hawley (Program Manager)
Mr. Hawley said that the Phase 3 B, the final phase of construction, is moving towards its July 1st completion date. The exterior masonry work is just about complete. The window installation in the courtyard has started, and the interior construction and drywall is about 60% complete. The next step after school gets out is the removal of the portables that were used as swing space. The final phase of construction will be the softball field on the old Jones property in the front of the building. The tennis court construction should be complete in about 3 or 4 weeks. He said they filed the EDO49R, the updated budgets that they presented last month to the NFCC, and they have already been accepted by the State.
2. Review and approve the following change orders:
** MR. OPDAHL MOVED TO APPROVE THE FOLLOWING CHANGE ORDERS:
CCA #20290 $ 1,171.00 Increase GMP Provide lighting in rooms 1132, 1132A, per RFI #658
CCA #20298 ($2,550.00) Decrease GMP Provide acoustic ceilings at entry alcoves in lieu of gypsum
CCA #20300 $ 2,452.00 Increase GMP Provide condensate pumps at overhead conflicts per response to RFI #690
CCA #30010 ($3,900.00) Decrease GMP Revise power and data at classrooms per FT coordination meeting
CCA #30014 $ 2,000.00 Increase GMP Provide sliding windows in rooms 1136, 1321, 1209 per RFI #664
CCA #30023 $ 189.00 Increase GMP Provide interlocking rubber floor in aux gym in lieu of removing wood floor
CCA #30024 $17,408.00 Increase GMP Provide added steel and demolition work at stair 6 field conflicts per RFI #694
BEA #30025 $ 2,300.00 CM Contingency Provide repairs to doors and hardware for misc non-assignable damage, etc
CCA #30027 $ 4,579.00 Increase GMP Relocate existing tunnel hatches at conflicts per RFI #697
Mr. Hawley explained the two credits. CCA #20298 is a reimbursement of $2,550.00 for revising soffits from drywall to acoustic ceilings. CCA #30010 for $3,900.00 is for power and data coordination.
CCA #30024 for $17,408.00 is the largest increase for steel and concrete conflicts for the stairs in the new entry at the front of the school. That is the last significant piece of new construction to be built.
** MR. TOBIN SECONDED.
** MOTION PASSED UNANIMOUSLY.
B. Kendall Elementary School
1. Project update – by Amar Shamas (Program Manager)
Mr. Shamas said that Turner Construction is currently finishing the E wing, which is the kindergarten wing. They expect to be completed in a few days, and they are targeting to move in on May 19th or 20th. The D wing, which is the new main office, has the interior partitions and walls up, and it is targeted for completion in the 2nd week of June. The gym, cafeteria, and mechanical area work is targeted to begin in the summer, with the abatement phase being done first. The target date for completion is the end of August.
Mr. Shamas said the cost report is included in the packet. There is $204,000 remaining in contingencies. There is $140,000 in the CM contingency. The millwork estimates are listed, and the remaining work that needs to be done is estimated at between $5,000-10,000. The work should be completed by the third week of August. Acting Chairman Pacella suggested that they develop a priority list of items that could be brought back on, and to call trades back that have left. Mr. Shamas said that the playground equipment needs 6 weeks lead time, and there will be a contractor on site.
2. Review and approve the following change orders:
** MR. OPDAHL MOVED TO APPROVE THE FOLLOWING CHANGE ORDERS:
COR #054 $ 1,585.00 Increase GMP Revisions to duct diffuser and grilles at the E wing per RFI #067
COR #055 $ 9,342.00 Increase GMP Provide door closers and other hardware at the classroom doors throughout the school
COR #056 $13,767.00 Increase GMP Provide additional exterior security cameras as requested by NPS and A/E
COR #057 $ 8,403.00 Increase GMP Replace existing stage lighting, alternate under original design
COR #058 $ 4,968.00 Increase GMP Provide wood enclosure at the exterior windows on T&M per A/E request (E wing)
COR #059 $20,100.00 Increase GMP Provide shelving, cabinet, and other Misc. millwork throughout the school
COR #060 $73,365.00 Increase GMP Replace and upgrade existing Kindergarten and grades 1-5 playgrounds
COR #062 ($60,000.00) Decrease GMP Reduce CM Contingency
COR #063 ($78,181.00) Decrease GMP Savings from unused portion of allowances held within the GMP.
Some discussion followed regarding COR #055, for the door closers and other hardware. Mr. Shamas said those were the 1958 doors and were added back in, but the closers weren’t. He explained COR #060 for the playground refurbishment and reconditioning in keeping with Recreation and Parks standards, as well as NFCC standards.
COR #062 is the second credit on Turner’s contingency. The first one was for $50,000. There is about $140,000 remaining.
COR #063 represents multiple areas of savings.
** MR. ARCARIO SECONDED.
** MOTION PASSED UNANIMOUSLY.
3. Review and approve the following change orders to Bojan Development, LLC
for additional abatement services at Kendall Elementary School.
** MR. SUTTON MOVED TO APPROVE THE FOLLOWING CHANGE ORDER:
CO #005 $ 2,191.00 Removal of inwall ACM pipe insulation at the E wing tunnel
(3 locations)
and at the D wing tunnel (1 location)
Mr. Shamas said that the walls needed to be opened up in order to remove asbestos containing insulation. Additionally, they needed to open up walls to connect to the plumbing fixtures.
** MR. ARCARIO SECONDED.
** MOTION PASSED UNANIMOUSLY.
C. Norwalk High School
1. Project update – by Amar Shamas (Program Manager)
Mr. Shamas said they are currently bidding for Phase 2, which are the trade
packages for the project. The bids were due today at 2:00 p.m. They continue
to face challenges to draw additional interest to the project, specifically
in the areas of mechanical plumbing and electrical bids. There is $8M for plumbing
and $4M for electrical. They decided to extend the bids to May 16, 2006 at 2:00
p.m. O&G will be holding the contracts for the abatement package. They expect
the abatement work and the construction of the addition to start in the summer.
The GMP needs to be approved in June. They will have a special meeting of the
NFCC on May 17, 2006. Mr. Hawley explained that there is no award of the asbestos
without approval of the GMP. The main corridor areas are targeted for abatement
in the summer, in addition to some classrooms. There is over $800,000 worth
of abatement work in the package. Mr. Shamas said that the addition doesn’t
have it’s own mechanical room. It feeds off the existing boiler room.
2. Review the following and refer to Common Council for approval:
a. “Authorize the Mayor, Richard A. Moccia, to execute an agreement with Yankee Gas Service Company to furnish and install an Automatic Interruptible Gas Service to the Norwalk High School project at no cost.
b. Authorize the Mayor, Richard A. Moccia, to execute an agreement with Yankee Gas Service Company to furnish and install a new gas service to the Norwalk High School co-generation system at no cost.”
Mr. Shamas explained that they have had discussions with Yankee Gas. They will be providing new service, consisting of 3 meters on the project. One would be dedicated as a firm load for the co-gen unit itself, which would be monitored. The next meter would be the interruptable service for the heat and hot water systems. The third meter would replace the existing current meter which services the kitchen and science labs. Mr. Opdahl said he had concerns regarding the resolutions, as he generally signs off on all interruptable gas coming into his facilities. Mr. Lo explained that the gas service agreements for construction projects have all gone through Common Council. After some discussion, it was agreed that this would be referred to Corporation Council for their opinion.
** MR. TOBIN MOVED TO TABLE UNTIL THE MAY 17TH MEETING PENDING THE LAW DEPARTMENT’S
REVIEW FOR JURISDICTIONAL PURPOSES.
** MR. MURCHIE SECONDED.
** MOTION PASSED WITH ONE ABSTENTION (OPDAHL).
D. Tracey & Columbus Elementary Schools
1. Project updates – by Ben Burdsall (Program Manager)
Mr. Burdsall explained that similar activities are going on at both schools. They have done some limited abatement work. Progress is being made, mostly on the second shift. They are gearing up to begin work on the last day of school. The cost report is attached.
2. Review the bids received from moving contractors and refer the following to Common Council for action:
“a. Authorize the Mayor, Richard A. Moccia, to execute a contract with West End Moving & Storage Co., Inc. for summer moving services as part of the Tracey School Renovations Project for a total not to exceed $34,901.00 (Acct. #0904-5010-5777-B0311).
b. Authorize the NFCC to issue change orders on the contract for a total not to exceed $5,000.00.
c. Authorize the Mayor, Richard A. Moccia, to execute a contract with West End Moving & Storage Co., Inc. for summer moving services as part of the Columbus School Renovations Project for a total not to exceed $31,904.00 (Acct. #0904-5010-5777-B0314).
d. Authorize the NFCC to issue change orders on the contract for a total not to exceed $5,000.00.”
Mr. Burdsall explained that the moving services include clearing the furniture from both schools, storing it for the summer, and returning it in August. West End Moving & Storage Co. was the lowest bidder, and they are ready to start in June.
** MR. OPDAHL MOVED TO AUTHORIZE THE MAYOR, RICHARD A. MOCCIA, TO EXECUTE A
CONTRACT WITH WEST END MOVING & STORAGE CO., INC. FOR SUMMER MOVING SERVICES
AS PART OF THE TRACEY SCHOOL RENOVATIONS PROJECT FOR A TOTAL NOT TO EXCEED $34,901.00
(ACCT. #0904-5010-5777-B0311).
** MR. OPDAHL MOVED TO AUTHORIZE THE NFCC TO ISSUE CHANGE ORDERS ON THE CONTRACT
FOR A TOTAL NOT TO EXCEED $5,000.00.
** MR. OPDAHL MOVED TO AUTHORIZE THE MAYOR, RICHARD A. MOCCIA, TO EXECUTE A
CONTRACT WITH WEST END MOVING & STORAGE CO., INC. FOR SUMMER MOVING SERVICES
AS PART OF THE COLUMBUS SCHOOL RENOVATIONS PROJECT FOR A TOTAL NOT TO EXCEED
$31,904.00 (ACCT. #0904-5010-5777-B0314).
** MR. OPDAHL MOVED TO AUTHORIZE THE NFCC TO ISSUE CHANGE ORDERS ON THE CONTRACT
FOR A TOTAL NOT TO EXCEED $5,000.00.
** MR. ARCARIO SECONDED.
** MOTION PASSED UNANIMOUSLY.
E. West Rocks School Boiler Replacement Project
** MR. TOBIN MOVED TO SUSPEND THE RULES TO ADD AN ITEM TO THE AGENDA.
** MR. ARCARIO SECONDED.
** MOTION PASSED UNANIMOUSLY.
1. Project update – Mark Gorian
Mr. Gorian explained that they went out to bid on this a year ago in June, and they received a single bid for $516,000. At that time, they decided to reject the bid. He said they thought they could get through another winter with the boilers they had. They re-bid the project in January and February of 2006, and they received a low bid of $411,000. The scope of the work is to replace equipment that is 50 years old. There are two boilers, original to the building, that have required a lot of repairs over the last five years. They are looking to replace the burners, three condensate pumps, 1 Nash vacuum pump, and about 104 steam traps. They decided to stay with the steam system in order to keep costs down. They would convert to #2 oil, from #4 oil, that would require them to clean the existing 10,000 gallon tank and replace the oil. Carbon monoxide detectors and alarms would be installed. They received 6 bids. The low bidder is Connecticut Boiler Repair Manufacturing Company, out of Hartford, CT. The engineer has recommended them, as he has done work with them on 6 projects. They are confident that the bid is sound. They can start the 2nd week of July and be completed by October. The $411,000 does not include the abatement work.
** MR. OPDAHL MOVED TO AUTHORIZE THE MAYOR, RICHARD A. MOCCIA, TO EXECUTE A
CONTRACT WITH CONNECTICUT BOILER REPAIR MANUFACTURING CO., INC. FOR MATERIALS
AND EQUIPMENT NECESSARY FOR THE BOILER REPLACEMENT PROJECT AT WEST ROCKS MIDDLE
SCHOOL AND COMPLETE IN ACCORDANCE WITH THE SPECIFICATIONS IN DETAIL SET FORTH
IN BID # 2369. TOTAL COST NOT TO EXCEED $411,500.00. (ACCT. NO. 0904-5010-5777-C0291).
** MR. OPDAHL MOVED TO AUTHORIZE THE NFCC TO ISSUE CHANGE ORDERS ON THE CONTRACT
FOR A TOTAL NOT TO EXCEED $41,150.00.
** MR. MURCHIE SECONDED.
** MOTION PASSED UNANIMOUSLY.
2. Review and refer asbestos abatement bids to the Common Council for approval:
Mr. Gorian continued to explain that in order to get the boiler work replacement done, they need to remove asbestos in the boiler room and the tunnels. The low bidder is New England Services, LLC. They expect to start work the day after school gets out, and it should take about 2-2 ½ weeks.
“a. Authorize the Mayor, Richard A. Moccia, to execute an agreement with New England Services, LLC for asbestos abatement work relating to the West Rocks School boiler replacement project for a total sum not to exceed $25,270.00 (including add alternate to encapsulate all remaining air cell and mud type insulation in tunnels). Acct. #09045010-5777-C0291).
b. Authorize the NFCC to issue change orders on contract for a total not to exceed $2,530.00.”
** MR. OPDAHL MOVED TO AUTHORIZE THE MAYOR, RICHARD A. MOCCIA, TO EXECUTE AN
AGREEMENT WITH NEW ENGLAND SERVICES, LLC FOR ASBESTOS ABATEMENT WORK RELATING
TO THE WEST ROCKS SCHOOL BOILER REPLACEMENT PROJECT FOR A TOTAL SUM NOT TO EXCEED
$25,270.00 (INCLUDING ADD ALTERNATE TO ENCAPSULATE ALL REMAINING AIR CELL AND
MUD TYPE INSULATION IN TUNNELS). ACCT. #09045010-5777-C0291).
** MR. OPDAHL MOVED TO AUTHORIZE THE NFCC TO ISSUE CHANGE ORDERS ON CONTRACT
FOR A TOTAL NOT TO EXCEED $2,530.00.
** MR. MURCHIE SECONDED.
** MOTION PASSED UNANIMOUSLY.
SOUTH NORWALK LIBRARY
A. Project Update by John Hawley – Program Manager
Mr. Hawley said the construction schedule is substantially complete, and the construction company is on-site this week and next week to finish everything. There was a carpet issue that has since been resolved. The furniture delivery is scheduled for this week and next. The phone systems and burglar and fire alarms are being put in place. They had a meeting today with the library staff to review all the details. The 40,000 book collection will be moved back in as the last phase. They are targeting July, and it appears that it is on schedule.
B. Review and approve the following change orders:
** MR. SUTTON MOVED TO APPROVE THE FOLLOWING CHANGE ORDERS:
PCO #55 $ 1,566.00 Increase GMP Provide insulation at space above ceiling and below joists per FM
PCO #56 ($ 719.00) Decrease GMP Provide credit to delete sanitary napkin dispensers
PCO #57 $ 669.00 Increase GMP Fur out at pilasters at lower level for shelving coordination
PCO #58 ($2,200.00) Decrease GMP Revise ceiling grid from 9/16 to 15/16, tile to match meeting room
Mr. Hawley explained the change orders. The cost report is included and shows $8,000 remaining in the owner’s contingency. He said by last count, there is $35,000 remaining in the CM contingency.
** MR. HEMPSTEAD SECONDED.
** MOTION PASSED UNANIMOUSLY.
C. Review and approve the following action, and recommend to Council for approval:
“Authorize the purchasing agent to issue a purchase order to Sentry Technology Corporation of Ronkonkoma, NY for a book security system at the South Norwalk Branch Library in an amount not to exceed $16,400 (Acct. #09006210-5777-C0153).”
** MR. OPDAHL MOVED TO AUTHORIZE THE PURCHASING AGENT TO ISSUE A PURCHASE ORDER TO SENTRY TECHNOLOGY CORPORATION OF RONKONKOMA, NY FOR A BOOK SECURITY SYSTEM AT THE SOUTH NORWALK BRANCH LIBRARY IN AN AMOUNT NOT TO EXCEED $16,400 (ACCT. #09006210-5777-C0153).
Mr. Hawley explained that the book security system was never part of the GMP. There is a line item that covers it. It came in $1,600 less than the budgeted amount, but that was not reflected in the cost report. There was no bidding reflected, as it was a sole source procurement.
** MR. ARCARIO SECONDED.
** MOTION PASSED UANIMOUSLY.
NATHANIEL ELY CENTER
A. Project update: By John Hawley – Program Manager
Mr. Hawley said that Becker & Becker met with W&M to finalize things. They received a $750,000 increase from CHEFA, which makes it a $4.5M project. A one-month extension to July 14, 2006 was agreed upon. The bonding commission will approve it at the end of July, and a GMP will submitted to the NFCC at their meeting in August. The design plans should be submitted by Becker & Becker in June, and they will go out to bid afterwards. The City is contributing 10% to the project.
MISCELLANEOUS ITEM (S)
Mr. Lo said they are considering the request of a special meeting of the NFCC on Wednesday, May 17 at 5:30 p.m. to discuss the Nathan Hale and Ponus School improvement projects. They are looking to submit a recommendation to the NFCC, and then to the Land Use & Building Management Committee at their meeting on Thursday, May 18.
The South Norwalk Library telephone system needs will be discussed also. The City’s IT Department is in the process of securing pricing. Ideally they are looking to open July 1.
** MR. MURCHIE MOVED TO ADJOURN.
** MR. TOBIN SECONDED.
** MOTION PASSED UNANIMOUSLY.
The meeting was adjourned at 6:45 p.m.
Respectfully submitted,
Carolyn Marr
Telesco Secretarial Services
 |
 |