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NORWALK
FACILITIES CONSTRUCTION COMMISSION ACTIONS
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Click
here for Minutes from March 1, 2006 Click here for Minutes from April 5, 2006 Click here for Minutes from May 3, 2006 |
SPECIAL MEETING
MAY 17, 2006
ATTENDANCE: Mayor Richard A. Moccia; Steve Kerschner; Paul Arcario; John Tobin;
David Murchie; Doug Sutton (6:15 p.m.)
STAFF: John Hawley, Gilbane; Amar Shamas, Gilbane; Mark Gorian, Gilbane;
John Parrinello, Gilbane; Alan Lo
OTHER: Karen DelVecchio; Betsy Bain
5:30 P.M. TOUR OF BRIEN MCMAHON HIGH SCHOOL
6:00 P.M. SPECIAL MEETING,
BRIEN MCMAHON HIGH SCHOOL, MAIN OFFICE CONFERENCE ROOM
CALL TO ORDER
Mayor Moccia called the meeting to order at 6:05 p.m.
MINUTES OF PREVIOUS MEETING (S)
(None)
NORWALK SCHOOL PROJECTS
A. Brien McMahon High School/Center for Global Studies Improvement Project
1. Review and approve the following change orders:
CCA #133 $100,000.00 Increase GMP Settlement of structural steel
additional cost claims for changes
and escalation
CCA #100000 $150,000.00 Increase GMP Increased expense for CM staffing
costs due to project changes & field
conditions
Mr. Lo explained that in a previous meeting, they had gone into Executive Session
to discuss some of the issues involving the Brien McMahon High School project.
The staff and Peter Nolin, Corporation Counsel then brought the same discussion
to the Land Use & Building Management Committee and Common Council. Since
then, there have been discussions and meetings to try and settle the issues.
At this time, the claims are in the form of change order request and are not
legal claims. The dollar amount is the issue at hand. From the staff and the
Law Department’s position, Brien McMahon is a 2 ½-3 year project which
has been difficult due to occupancy during renovation. The project is on time
and on budget, which gives credit to what the construction team has gone through.
It would be the City’s goal to settle for the best value we can.
The change order for Shepard Steel has been reviewed by Corporation Counsel. Mr. Hawley explained that Shepard Steel is the structural steel subcontractor, as well as miscellaneous steel contractor on the project. The original contract started at about $4M. There was structural steel involved in all three phases. A claim was made by them regarding the Phase 2 steel, which equaled about $2M of steel that went into the North part of the renovation. It became a contentious issue, as evidenced by the documentation provided. The original claim was made in September 2004 and the dollar value was put in December 2004. It started at $226,000 and was driven by a request for costs due to escalation between Phase 1 and Phase 2, and the time it took to develop the final shop drawings and approvals for the last phase. He said Mr. Parrinello took the lead on handling the situation, and the position was that the escalation was not compensated under this contract. The steel contractor made his claim that he is entitled to full compensation based on the turnaround of shop drawings and changes made. The architect made his position on it. It then became a situation that could not be easily settled. The contractor wished to take it to court. After further review by Corporation Counsel, it then was decided that a favorable settlement should try to be reached. The request was reduced several times to a final amount of $100,000. It then was further agreed by all parties involved that this is a reasonable full and final settlement to resolve the issue on this project.
** MR. TOBIN MOVED TO APPROVE CHANGE ORDER CCA#133 FOR $100,000 TO SHEPARD
STEEL FOR THE CLAIM SETTLEMENT, FULL AND FINAL, OF STRUCTURAL STEEL ADDITIONAL
COST CLAIMS FOR CHANGES & ESCALATION.
** MOTION PASSED UNANIMOUSLY.
Mr. Sutton arrived at 6:15 p.m.
Mr. Lo explained the situation regarding the next change order, CCA #100000. He said that in August 2005, he was notified by Mr. Hawley that there was a need for Gilbane to increase staffing in order to keep the schedule intact. He said the cost would be $330,000, with a cap of $300,000. He said the proposal has been reviewed by the Law Department.
Mr. Parrinello said that due to project changes and field conditions they had gotten behind schedule on Phase 1 and they had to spend an excessive amount of money for overtime. In order to keep on track, they added additional staff. Over the last few months, they realized that they needed to keep the staff on a longer duration, and they would go over the costs for their general labor conditions. They thought they could request a change order for the cost of $330,000, but after some discussion, they were able to contain the budget. They have over $300,000 in contingency, so they thought it was appropriate to request that the $300,000 be funded from the contingency. They also would like to appropriate an additional $150,000 outside of the scope in the event of the contingency becoming diminished. He added that the way the contract is written, they are allowed a 20% savings on the contingency. So in essence, they are giving up any savings on the contingency, 20% of the $300,000, by not asking for a change order. Mr. Lo said they would like to cap the general condition clause, which had a total of $2.2M.
Some discussion followed regarding the approval and the amount of the change order, as well as the timing. It was then agreed that they would draw down on the CM Contingency, as they felt that they meet regularly enough to request more money if necessary.
** MR. KERSCHNER MOVED TO AUTHORIZE DRAWING DOWN ON THE CM CONTINGENCY BY $150,000.00.
** MOTION PASSED UNANIMOUSLY.
B. Norwalk High School
1. Informational memo regarding approval requirements for gas service contracts.
Mr. Lo explained that this is informational only, and does not need the approval process.
C. Ponus Ridge and Nathan Hale Middle Schools Improvement Project
1. Review and approve the following action, and forward to Council for approval:
“Authorize the Mayor, Richard A. Moccia, to execute an agreement with Silver Petrucelli & Associates Inc. Architects and Engineers of Hamden, CT to provide architectural and engineering design services for the Alterations to Nathan Hale and Ponus Ridge Middle School projects in the not-to-exceed amount of $783,750.00 (Acct. #’s to be determined).
Mr. Hawley said that the Nathan Hale project is budgeted as an $8.5M renovation scheduled to start next spring and summer, and Ponus Ridge is a $7M renovation. They are both very similar in scope to the Roton project, as it is an improvement project to the existing infrastructure. The project is recommended to be awarded to Silver Petrucelli & Associates, as outlined in the backup material, and they did the renovations at Kendall Elementary School and Roton Middle School.
** MR. ARCARIO MOVED TO AUTHORIZE THE MAYOR, RICHARD A. MOCCIA, TO EXECUTE AN AGREEMENT WITH SILVER PETRUCELLI & ASSOCIATES INC. ARCHITECTS AND ENGINEERS OF HAMDEN, CT TO PROVIDE ARCHITECTURAL AND ENGINEERING DESIGN SERVICES FOR THE ALTERATIONS TO NATHAN HALE AND PONUS RIDGE MIDDLE SCHOOL PROJECTS IN THE NOT-TO-EXCEED AMOUNT OF $783,750.00 (ACCT. #’S TO BE DETERMINED).
2. Review HVAC bids for Nathan Hale School and refer recommendation to the Common Council:
“a. Authorize the Mayor, Richard A. Moccia, to execute a contract with the George Ellis Company, Inc., for the replacement of two roof top heating and ventilating units at Nathan Hale Middle School for a total not to exceed $205,200.00. Acct . #09045010-5777-B0291.
b. Authorize the NFCC to issue change orders on contract for a total not to exceed $20,520.00.”
Mr. Lo explained that last year, the Board of Education brought four projects to the NFCC for review. They were mostly renovation items. The Commission decided that they would leave them with the Board of Education. Mr. Gorian said that they were asking to spend $205,000 on two 38 year-old gas fired rooftop heat and ventilation units. The project would begin in the summer and be completed by October 15, 2006.
** MR. MURCHIE MOVED TO AUTHORIZE THE MAYOR, RICHARD A. MOCCIA, TO EXECUTE
AN AGREEMENT WITH GEORGE ELLIS COMPANY, INC., FOR TH EREPLACEMENT OF TWO ROOF
TOP HEATING AND VENTILATING UNITS AT NATHAN HALE MIDDLE SCHOOL FOR A TOTAL NOT
TO EXCEED $205,200.00. ACCT. #09045010-5777-B029.
** MR. MURCHIE MOVED TO AUTHORIZE THE NFCC TO ISSUE CHANGE ORDERS ON CONTRACT
FOR A TOTAL NOT TO EXCEED $20,520.00.
** MOTION PASSED UNANIMOUSLY.
SOUTH NORWALK LIBRARY
1. Review and approve the following action, and forward to Council for approval:
a. Authorize the Mayor, Richard A. Moccia, to execute an amendment to Advanced Corporate Networking, Inc., d/b/a Digital BackOffice’s contract for Managed Network Services dated December 10, 2004, for equipment and network integration services for a telephone & voice mail system for the South Norwalk Library in an amount not-to-exceed $16,403.82, accounts 09036210-5777-C0153 ($14,400 total), 09060600-5777-C0376 (balance of costs).
b. Authorize the NFCC to issue change orders on contract for an amount not to exceed $1,604.38.
** MR. SUTTON MOVED TO AUTHORIZE THE MAYOR, RICHARD A. MOCCIA, TO EXECUTE AN
AMENDMENT TO ADVANCED CORPORATE NETWORKING, INC., D/B/A DIGITAL BACKOFFICE’S
CONTRACT FOR MANAGEMENT NETWORK SERVICES DATED DECEMBER 10, 2004, FOR EQUIPMENT
AND NETWORK INTEGRATION SERVICES FOR A TELEPHONE AND VOICE MAIL SYSTEM FOR THE
SOUTH NORWALK LIBRARY IN AN AMOUNT NOT-TO-EXCEED $16,403.82, ACCOUNTS 09036210-5777-C0153
($14,400 TOTAL), 09060600-5777-C0376 (BALANCE OF COSTS).
** MR. SUTTON MOVED TO AUTHORIZE THE NFCC TO ISSUE CHANGE ORDERS ON CONTRACT
FOR AN AMOUNT NOT TO EXCEED $1,604.38.
Ms. DelVecchio explained that the City’s IT Department has worked with RCC
Consulting and Advanced Corporate Networking previously, they are well known,
and the City is pleased with their service. She said the components they would
be using are the same as the ones at Brien McMahon High School and the Police
Station. This bid came in 35% lower than another one they had received.
** MOTION PASSED UNANIMOUSLY.
ADJOURNMENT
** MR. MURCHIE MOVED TO ADJOURN.
** MOTION PASSED UNANIMOUSLY.
The meeting was adjourned at 6:45 p.m.
Respectfully submitted,
Carolyn Marr
Telesco Secretarial Services
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