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NORWALK
FACILITIES CONSTRUCTION COMMISSION ACTIONS
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Click
here for Minutes from April 5, 2006 Click here for Minutes from May 3, 2006 Click here for Minutes from May 17, 2006 Click here for Minutes from July 6, 2006 |
Special Meeting
July 19, 2006
ATTENDANCE: Richard Moccia, Mayor; Nick Pacella, Steven Kerschner,
John Tobin, Stuart Opdahl, Paul Arcario
STAFF: Alan Lo, staff
OTHERS: Amar Shamas and John Hawley, Gilbane; Ralph Valenzsi, Director of Technology, Bd of Ed
I. ROLL CALL
Mayor Moccia called the meeting to order at 5:40 p.m. and then called the roll. There was a quorum present.
II. NORWALK SCHOOL PROJECTS
Mayor Moccia informed the Commission members that Attorney Nolan was expected to be present to explain the issues regarding Item A-1 on the agenda. In his absence, the Commission decided to proceed to Item A-2.
A-2. Refer the following to Common Council for approval:
“Authorize the Purchasing Agent to issue a Purchase Order to Dell Computer Corporation for the purchase of computers at the Center for Global Studies at Brien McMahon High School for a total not-to-exceed $16,006.14. Acct. #0902/03/04 5010 5777 C0237.”
Mr. Shamas and Mr. Lo explained that this was the second to last purchase needed for the Sony Language Lab and that the expense was 100% reimbursable from the State of Connecticut through grant funding.
** MR. ACARIO MOVED TO APPROVE REFERRING THE AuthorizATION OF the Purchasing
Agent to issue a Purchase Order to Dell Computer Corporation for the purchase
of computers at the Center for Global Studies at Brien McMahon High School for
a total not-to-exceed $16,006.14. Acct. #0902/03/04 5010 5777 C0237 to Common
Council for approval.
** THE MOTION PASSED UNANIMOUSLY.
B. Norwalk High School
1. Project update - by Amar Shamas (Program Manager)
Mr. Shamas reviewed the report with the Commissioners. He stated that the HVAC package bids were in and they were within the budgeted range. Mr. Shamas also informed the Commission that he had gone through the School with a list of additional alternatives and would be presenting that list to the Commission next month. Mr. Shamas also reported that by breaking up the mechanical into three parts, the project has been easier to handle. Fortunately, the same contractor will be doing the work on all three parts. Mr. Lo stated that detail breakdown of the budget summary are available through his office for any member of the Commission who would like to inspect them. Mayor Moccia complimented both Mr. Lo and Mr. Shamas on a job well done.
III. NATHANIEL ELY CENTER
A. Review request from the Finance Department for a Bond Reimbursement Resolution for the Nathaniel Ely Center Renovation Project and refer the following to the Common Council for action:
“RESOLVED, that expenditures for the Nathaniel Ely Center Improvement Project to be reimbursed pursuant to this Resolution have been paid within 60 days prior to the date hereof or will be paid after the date herein in connection with the bond-financed portion of the facilities and equipment for this project, for the maximum principal amount of debt expected to be issued not to exceed $4,489,920.”
Mayor Moccia explained that he had received a memo from Mr. Hamilton regarding the Bond resolution for the Nathan Ely Child Care Center renovations and additions. The resolution is required by the Internal Revenue Service in order for the City to seek reimbursement of expenditures that occur prior to the actual close of the CHEFA financing. In order to protect the City’s right to obtain all expected reimbursements from the CHEFA financing, it is important that this resolution be in place prior to the awarding of the construction contract.
** MAYOR MOCCIA MOVED TO APPROVE THE FOLLOWING BOND REIMBURSEMENT RESOLUTION:
WHEREAS, THE CITY OF NORWALK (THE “INSTITUTION”) HAS AN INTENT TO PROCEED WITH THE PROJECT (AS DEFINED IN SECTION 2 OF THIS RESOLUTION); AND
WHEREAS, THE INTERNAL REVENUE CODE AND APPLICABLE REGULATIONS REQUIRE THE INSTITUTION TO TAKE THIS ACTION IN CONNECTION WITH INCURRING CERTAIN EXPENDITURES RELATED TO THE PROJECT PRIOR TO THE ISSUANCE OF TAX EXEMPT BONDS IN ORDER TO ALLOW THE INSTITUTION TO BE REIMBURSE FOR SUCH EXPENDITURES;
NOW THEREFORE, BE IT RESOLVED THAT:
1. THE STATEMENTS CONTAINS IN THIS RESOLUTIONS WITH RESPECT TO THE REIMBURSEMENT OF THE EXPENDITURES DESCRIBED IN THIS RESOLUTION ARE INTENDED TO BE STATEMENTS OF OFFICIAL AS REQUIRED BY, AND IN CONFORMANCE WITH, THE PROVISIONS OF THE TREASURY REGULATIONS SECTION 1.150-2.
2. THE EXPENDITURES TO BE REIMBURSED PURSUANT TO THIS RESOLUTION HAVE BEEN PAID WITHIN 60 DAYS PRIOR TO THE DATE HEREOF OR WILL BE PAID AFTER THE DATE HEREIN IN CONNECTION WITH THE BOND-FINANCED PORTION OF THE FACILITIES AND EQUIPMENT DESCRIBED IN EXHIBIT A HERETO (THE “PROJECT”).
3. THE MAXIMUM PRINCIPAL AMOUNT OF DEBT EXPECTED TO BE ISSUED FOR THE PROJECT IS $4,489,920.
4. THE INSTITUTION REASONABLY EXPECTS TO REIMBURSE THE EXPENDITURES SET FORTH IN THIS RESOLUTION WITH THE PROCEEDS OF TAX EXEMPT DEBT TO BE INCURRED BY THE INSTITUTION SUBSEQUENT TO THE DATE HERETO; AND NO FUNDS FROM SOURCES OTHER THAN THE REIMBURSEMENT BOND ISSUE ARE OR ARE REASONABLY EXPECTED TO BE RESERVED, ALLOCATED ON A LONG TERM BASIS, OR OTHERWISE SET ASIDE BY THE INSTITUTION PURSUANT TO THE INSTITUTION’S BUDGET OR FINANCIAL POLICIES TO PAY THE BOND-FINANCED PORTION OF THE PROJECT AS SET FORTH IN EXHIBIT A.
5. THIS RESOLUTION WILL TAKE EFFECT IMMEDIATELY.
** THE MOTION PASSED UNANIMOUSLY.
C. Ponus Ridge and Nathan Hale Middle School Improvement Project
1. Review recommendation for Construction Manager (CM) and refer the following to the Common Council for action:
“Authorize the Mayor, Richard A. Moccia, to execute an agreement with Newfield Construction, Inc. as the Construction Manager (CM) for the Nathan Hale and Ponus Ridge Middle School Improvement projects. Terms of the agreement shall include the following:
Nathan Hale Middle School:
Preconstruction Phase Services (including
reimbursables allowance) $27,500.00
CM Fees (% of the cost of the work) 2.4%
Estimated CM General Conditions Fees
(to be finalized at the time of GMP) $448,203.00
CM Contingency (% of the cost of the work) 5.0%
Acct. # 09045010-5777-B0316
Ponus Ridge Middle School:
Preconstruction Phase Services (including
reimbursables allowance) $27,500.00
CM Fees (% of the cost of the work) 2.4%
Estimated CM General Conditions Fees
(to be finalized at the time of GMP) $447,740.00
CM Contingency (% of the cost of the work) 5.0%
Acct. # 09045010-5777-B0317.”
** MR. PACELLA MOVED TO refer the following to the Common Council for action:
“Authorize the Mayor, Richard A. Moccia, to execute an agreement with Newfield Construction, Inc. as the Construction Manager (CM) for the Nathan Hale and Ponus Ridge Middle School Improvement projects. Terms of the agreement shall include the following:
Nathan Hale Middle School:
Preconstruction Phase Services (including
reimbursables allowance) $27,500.00
CM Fees (% of the cost of the work) 2.4%
Estimated CM General Conditions Fees
(to be finalized at the time of GMP) $448,203.00
CM Contingency (% of the cost of the work) 5.0%
Acct. # 09045010-5777-B0316
Ponus Ridge Middle School:
Preconstruction Phase Services (including
reimbursables allowance) $27,500.00
CM Fees (% of the cost of the work) 2.4%
Estimated CM General Conditions Fees
(to be finalized at the time of GMP) $447,740.00
CM Contingency (% of the cost of the work) 5.0%
Acct. # 09045010-5777-B0317.”
** THE MOTION PASSED UNANIMOUSLY.
A. Brien McMahon High School/Center for Global Studies Improvement Project CONT’D
1. Review and approve the following change orders:
CCA #349 $ 10,358.00 Increase GMP CGS Community room and corridor
floor removal & replacement with carpet
Mr. Shamas reported that an agreement has been reached between the three principles involved in the installation of the bamboo flooring in the CGS Community room and that each party will cover one third of the cost for removal of the bamboo flooring and replacement with high grade carpet tiles. In view of this information, the Commission was in agreement about the change order.
** MR. OPDAHL MOVED TO APPROVE CCA #349 $ 10,358.00 Increase GMP CGS Community
room and corridor floor removal & replacement with carpet.
** THE MOTION WAS UNANIMOUS.
CCA#100000 $150,000.00 Increase GMP Increased expense for CM staffing costs
due to project changes & field conditions
Following a brief phone call, Mayor Moccia announced that Attorney Nolan was involved in a meeting in Stamford and would not be able to attend the NFCC meeting. Mr. Lo stated that he would review the particulars surrounding CCA#100000 to the Commission. At this point in time, Mr. Hawley and Mr. Shamas recused themselves from the meeting.
Mr. Lo stated that Gilbane had requested an increase in expenditures to close out some forty sub contractors. He pointed out that the project has been done on budget and on schedule. Mayor Moccia briefly reviewed the history of the Brien McMahon project and stated that he was in favor of increase. Mr. Pacella stated that if there are funds left over following the close out of all the contractors, that it is vitally important that it be very clear that this money is for construction only and not to be used by the Board of Education for any other purpose.
** MR. OPDAHL MOVED TO APPROVE CCA #100000 $150,000.00 Increase GMP Increased
expense for CM staffing costs due to project changes & field conditions.
** THE MOTION WAS UNANIMOUS.
In closing, the Mayor reported that Joe Madaffari is working to put together a plan for the construction of the concession stand. Last year, the City received a low bid for approximately $460,000, the next bid was about $600,000. Mr. Lo recommended staying with masonry construction and suggested that the City to consider making a grant to a McMahon non-profit group in the future to develop this building.
IV. ADJOURNMENT
** MR. PACELLA MOVED TO ADJOURN.
** THE MOTION PASSED UNANIMOUSLY.
The meeting adjourned at 6:20 p.m.
Respectfully submitted,
Sharon L. Soltes
Telesco Secretarial Service
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