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NORWALK
FACILITIES CONSTRUCTION COMMISSION ACTIONS
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SPECIAL MEETING
OCTOBER 10, 2006
ATTENDANCE: Mayor Richard Moccia (5:50 p.m.); Stuart Wells, David Murchie,
Douglas Hempstead, Stephen Kerschner; Douglas Sutton (5:50
p.m.); Greg Burnett (6:10 p.m.)
STAFF: Alan Lo, NFCC Coordinator; Anthony Ditrio, Kendall School; John Hawley, Gilbane; Amar Shamas, Gilbane; Ben Burdsall, Gilbane; Mark Gorian, BOE Facilities Director.
OTHER: None
I. ROLL CALL
The meeting was called to order by Mr. Lo at 5:45 p.m. A quorum was not present. Mr. Lo commented that it was nice to be meeting at the South Norwalk Library following the completion of the renovations.
Mr. Lo stated that the first order of business would be Item III.G – Roton Middle School Update.
III.G. Roton Middle School
1. Project update - by Ben Burdsall (Program Manager)
Mr. Burdsall informed the Commission members that the plans had been sent to Hartford and that approval could be given within the next week. Mr. Burdsall said that he hoped that the package would be ready to go out to bid in November.
H. Ponus Ridge and Nathan Hale Middle Schools
1. Project update - by Amar Shamas (Program Manager)
Mr. Shamas explained that due to some unexpected costs, the Board of Education has reallocated some additional funding to the project.
Mayor Moccia and Mr. Sutton arrived at the meeting at 5:50 p.m. Mayor Moccia apologized to the Commission for the delay, stating that he had been in a meeting with the Norwalk High School Principle about some vandalism that had occurred at the High School. He also stated that he had contacted O & G about installing the security cameras earlier than planned to prevent actions like this.
Mr. Shamas stated that plans had been submitted to CEAC for local reviews. A start date in early December was possible with construction starting possibly in February.
C. Kendall Elementary School
1. Project update - by Amar Shamas (Program Manager)
Mr. Shamas stated that the project close out was in progress and should be concluded by the end of October. He then briefly reviewed the change orders for the Commission.
COR # Est. $60,000 Increase GMP Provide A/C at the Cafeteria wing
Mr. Ditrio from Kendall School explained that the request for air conditioning in the cafeteria came after he realized that the cafeteria was the only public space that the school could use for large meetings. While recently holding a meeting on No Child Left Behind in that space, it became apparent that air condition was needed. Mayor Moccia commented that this would increase the utilities costs for the Board of Education. Mr. Ditrio stated that that air conditioning would not be used all of the time, just on an as needed basis.
** MR. HEMPSTEAD MOVED TO APPROVE COR # EST. $60,000 INCREASE GMP PROVIDE A/C
AT THE CAFETERIA WING.
** THE MOTION PASSED UNANIMOUSLY.
2. Review only, changes approved by staff:
COR #079 ($5,328.00) Decrease GMP Credit for unused allowance held within
the steel package.
COR #080 ($3,106.00) Decrease GMP Credit for unused allowance held within the
painting package.
AL #046 $ 6,380.00 CM Contingency Additional flooring patching and prepwork
due to existing concrete conditions
Mr. Shamas explained that when flooring was pulled up, the contractors had discovered
that there were large portions of the floor that had some type of old leveling
compound on them. This needed to be removed and required funding from the Contingency
account.
3. Review and approve the following change order to West End Moving and Storage,
Inc. for additional moving services at Kendall:
Invoice 28084-03R $ 4,890.25 Perform additional moving activities on T&M basis, additional moving supplies throughout all construction phases from Feb. thru Aug.
Mr. Shamas explained that when the project was planned, it was not realized
that the items stored in the basement of Kendall School would have to be removed.
** MR. HEMPSTEAD MOVED TO APPROVE THE FOLLOWING CHANGE ORDER TO WEST END MOVING AND STORAGE, INC. FOR ADDITIONAL MOVING SERVICES AT KENDALL:
INVOICE 28084-03R $ 4,890.25 PERFORM ADDITIONAL MOVING ACTIVITIES ON T&M
BASIS, ADDITIONAL MOVING SUPPLIES THROUGHOUT ALL CONSTRUCTION PHASES FROM FEB.
THRU AUG.
** THE MOTION PASSED UNANIMOUSLY.
III.C.4. Review and approve the following change order to Bojan Development, LLC, Inc. for asbestos abatement services at Kendall:
CO# 009 ($ 162.00) Credit associated with unused allowance held within contract - reconcile costs to close out contract
** MR. HEMPSTEAD MOVED TO APPROVE THE FOLLOWING CHANGE ORDER TO BOJAN DEVELOPMENT, LLC, INC. FOR ASBESTOS ABATEMENT SERVICES AT KENDALL:
CO# 009 ($ 162.00) CREDIT ASSOCIATED WITH UNUSED ALLOWANCE HELD WITHIN CONTRACT - RECONCILE COSTS TO CLOSE OUT CONTRACT.
** THE MOTION PASSED UNANIMOUSLY.
Mr. Ditrio stated that as this was most likely the last meeting that he would be attending, he wished to take this opportunity to thank the Commission for all their help during the Kendall project.
II. MINUTES OF PREVIOUS MEETING(S)
September 6, 2006
Mr. Wells commented that his term of office had expired before the September 6th meeting and that he had attended the meeting as a member of the public. Mayor Moccia concurred and commented that Mr. Wells had been approved for re-appointment to the Commission by the Common Council at their meeting after the NFCC meeting. Mayor Moccia then swore in Mr. Wells as a member of the Norwalk Facilities Construction Commission.
Please note the following correction:
Page 1, ATTENDANCE: Please move “Stuart Wells” from ATTENDANCE to OTHER
** MR. HEMPSTEAD MOVED TO APPROVE THE SEPTEMBER 6, 2006 MINUTES AS CORRECTED.
** THE MOTION PASSED WITH FIVE IN FAVOR (HEMPSTEAD, SUTTON, WELLS, BURDETT AND
KERSHNER) AND ONE ABSTENTION (MURCHIE).
III. NORWALK SCHOOL PROJECTS
A. West Rocks Middle School – Boiler Replacement Project
1. Review and approve the following change orders (subject to Common Council
approval to increase contract contingency allowance):
C.O. #1 $ 6,585 Removal of additional ACM in boiler breeching
C.O. #2 $17,485 Removal of additional ACM found in sections of
boiler fireboxes during boiler demolition.
Mr. Gorian stated that as the West Rocks Middle School project progressed, additional work and repairs had been discovered. Mayor Moccia commented that this was not unusual in that often the scope of the job was not apparent until the actual removal of the old boiler system was underway.
** MR. SUTTON MOVED TO APPROVE THE FOLLOWING CHANGE ORDERS (SUBJECT TO COMMON
COUNCIL APPROVAL TO INCREASE CONTRACT CONTINGENCY ALLOWANCE):
C.O. #1 $ 6,585 REMOVAL OF ADDITIONAL ACM IN BOILER BREECHING
C.O. #2 $17,485 REMOVAL OF ADDITIONAL ACM FOUND IN SECTIONS OF
BOILER FIREBOXES DURING BOILER DEMOLITION.
** THE MOTION PASSED UNANIMOUSLY.
2. Review and refer the following to the Common Council:
“a. Authorize to increase contingency allowance for the West Rocks School Boiler
Replacement Project, asbestos abatement work performed by New England Services,
LLC, by $21,540;
b. Authorize the NFCC to issue change orders for a total not to exceed approved
contingency allowance.”
Mr. Gorian stated that while the boiler removal was underway, the contractors had discovered what appeared to be asbestos containing material. The material was set out to two different labs which resulted in one report coming back with a positive and one with an uncertain result. In view of that, it was decided to treat the materials as asbestos containing and request abatement. Mr. Gorian also commented that he was involved in negotiations with Connecticut Boiler over these additional repairs.
** MR. KERSCHNER MOVED TO REFER THE FOLLOWING TO THE COMMON COUNCIL:
“A. AUTHORIZE TO INCREASE CONTINGENCY ALLOWANCE FOR THE WEST ROCKS SCHOOL BOILER
REPLACEMENT PROJECT, ASBESTOS ABATEMENT WORK PERFORMED BY NEW ENGLAND SERVICES,
LLC, BY $21,540;
B. AUTHORIZE THE NFCC TO ISSUE CHANGE ORDERS FOR A TOTAL NOT TO EXCEED APPROVED
CONTINGENCY ALLOWANCE.”
** THE MOTION PASSED UNANIMOUSLY.
3. Review and approve the following change orders:
C.O. #1 $13,760 Replace an additional 23 steam traps in tunnel
C.O. #2 $ 9,247 Replace an additional 13 steam traps in tunnel
C.O. #3 $ 2,670 Replace 105’ of corroded piping
Mr. Gorian stated that when the original inspection and count of steam traps had been done, thirty-six had been missed. He also explained that the tunnel area beneath West Rocks was quite extensive.
** MR. KERSCHNER MOVED TO APPROVE THE FOLLOWING CHANGE ORDERS:
C.O. #1 $13,760 REPLACE AN ADDITIONAL 23 STEAM TRAPS IN TUNNEL
C.O. #2 $ 9,247 REPLACE AN ADDITIONAL 13 STEAM TRAPS IN TUNNEL
C.O. #3 $ 2,670 REPLACE 105’ OF CORRODED PIPING
** THE MOTION PASSED UNANIMOUSLY.
III.B. Brien McMahon High School/Center for Global Studies Improvement Project
1. Project update by John Hawley (Program Manager)
Mr. Hawley stated that because of the recent rainy weather, the baseball diamond was not yet completed. Once the field dries out sufficiently, the clay will be put in place and the project will be completed. He also said that the final punch lists were in the process of being done.
2. Review and approve the following change orders:
CCA #30058 $ 1,864.00 Increase GMP Replace door and hardware on door 1133 so
stage can be secured
CCA #30065 $ 2,578.00 Increase GMP Added keys and revise hinge support at six
4’ wood doors for durability
CCA #30068 $ 5,734.00 Increase GMP Added moving costs for gym mat storage and
relocations of stored items during 3B.
Mr. Hawley explained that the auditorium door opens the wrong way, allowing entrance to the auditorium at all times. Because of the grand piano and other valuable items stored in the auditorium, the room needs to be secured.
He also reviewed the situation around the four doors, which were installed with standard hinges. The amount of use these doors are receiving have caused the hinges to deteriorate. They will be replaced with stronger hinges.
Originally, it was planned to have the gym mats refurbished but the cost was too high. Also the school received a large donation of gym equipment from the Gartner Group and this equipment was stored in the Auxiliary Gym, where the mats were originally intended to be stored until the building project was completed.
** MR. SUTTON MOVED TO APPROVE THE FOLLOWING CHANGE ORDERS:
CCA #30058 $ 1,864.00 INCREASE GMP REPLACE DOOR AND HARDWARE ON DOOR 1133 SO
STAGE CAN BE SECURED
CCA #30065 $ 2,578.00 INCREASE GMP ADDED KEYS AND REVISE HINGE SUPPORT AT SIX
4’ WOOD DOORS FOR DURABILITY
CCA #30068 $ 5,734.00 INCREASE GMP ADDED MOVING COSTS FOR GYM MAT STORAGE AND
RELOCATIONS OF STORED ITEMS DURING 3B.
** THE MOTION PASSED UNANIMOUSLY.
3. Refer the following to Common Council for approval:
“Authorize the Mayor, Richard A. Moccia, to execute an amendment to Fletcher
Thompson’s architectural/engineering design services contract for the Brien
McMahon High School/Center for Global Studies Project, for additional compensation
related a contract amount discrepancy in the amount of $342,500.00. Acct #0902/03/04
5010-5777-C0237.”
** MR. MURCHIE MOVED TO REFER THE FOLLOWING TO COMMON COUNCIL FOR APPROVAL:
“AUTHORIZE THE MAYOR, RICHARD A. MOCCIA, TO EXECUTE AN AMENDMENT TO FLETCHER
THOMPSON’S ARCHITECTURAL/ENGINEERING DESIGN SERVICES CONTRACT FOR THE BRIEN
MCMAHON HIGH SCHOOL/CENTER FOR GLOBAL STUDIES PROJECT, FOR ADDITIONAL COMPENSATION
RELATED A CONTRACT AMOUNT DISCREPANCY IN THE AMOUNT OF $342,500.00. ACCT #0902/03/04
5010-5777-C0237.”
D. Norwalk High School
1. Project update - by Amar Shamas (Program Manager)
Mr. Shamas stated that asbestos had been located in the Mechanical Engineering Room and that the abatement had been completed. He said that the ground breaking was scheduled for October 12th.
2. Review and approve the following change orders:
PCO #003 $ 4,200.70 Increase GMP Work associated with sanitary pipe size upgrade
from 8” to 10”, field condition.
PCO #004 $ 1,867.60 Increase GMP Provide curbing for existing water vault per
A/E request. ASI #1
PCO #005 $ 4,487.97 Increase GMP Provide a 2’ retaining wall at the tennis courts
parking lot. ASI #3
PCO #006 $15,515.37 Increase GMP Provide valves at the existing main water service
in order to isolate existing line.
PCO #008 $ 6,344.00 CM Contingency Provide temporary HVAC work in order to abate
the boiler room.
There was a question regarding the water pressure valves from the main water service. Mr. Shamas explained that the school needs 200 lbs of pressure in the pipes and that this was causing the existing valves at the junction to leak.
** MR. BURDETT MOVED TO APPROVE THE FOLLOWING CHANGE ORDERS:
PCO #003 $ 4,200.70 INCREASE GMP WORK ASSOCIATED WITH SANITARY PIPE SIZEUPGRADE
FROM 8” TO 10”, FIELD CONDITION.
PCO #004 $ 1,867.60 INCREASE GMP PROVIDE CURBING FOR EXISTING WATER VAULT PER
A/E REQUEST. ASI #1
PCO #005 $ 4,487.97 INCREASE GMP PROVIDE A 2’ RETAINING WALL AT THETENNIS COURTS
PARKING LOT. ASI #3
PCO #006 $15,515.37 INCREASE GMP PROVIDE VALVES AT THE EXISTING MAIN WATER SERVICE
IN ORDER TO ISOLATE EXISTING LINE.
PCO #008 $ 6,344.00 CM CONTINGENCY PROVIDE TEMPORARY HVAC WORK IN ORDERTO ABATE
THE BOILER ROOM.
** THE MOTION PASSED UNANIMOUSLY.
E. Tracey Elementary School
1. Project update - by Ben Burdsall (Program Manager)
Mr. Burdsall stated that the new boilers had been fired up and that the school was waiting on the company engineer to return to fine tune the system. He also said that the final punch list was in progress.
2. Review and approve the following change orders:
CE #09 $ 2,095.00 Increase GMP Add variable frequency drive to EF-3 perRFI#17
CE #10 $ 3,200.00 Increase GMP Add blocking and aluminum trim at gym windows
per field conditions
CE #27 $ 2,006.00 Increase GMP Add smoke detectors to RTU-1 and RTU-2
CE #33 $ 1,921.00 Increase GMP Remove glass piping in ceiling of Room110
CE #34 $ 2,412.00 Increase GMP Add electrical outlets for RTU’s
CE #40 $ 2,971.00 Increase GMP Provide and install rubber stair treads at1966
addition
CE #57 $ 441.00 Increase GMP Patch ceramic tile at new cabinet unit heaters
CE #62 $ 489.00 Increase GMP Provide security for primary election.
Mr. Shamas stated that because the school was in a state of construction when the primary election occurred, they had hired extra security to direct the voters safely around the construction areas. Mr. Murchie commented that he had voted at the school and that it was confusing with all the areas blocked off. He said that he appreciated the security being present.
** MR. SUTTON MOVED TO APPROVE THE FOLLOWING CHANGE ORDERS:
CE #09 $ 2,095.00 INCREASE GMP ADD VARIABLE FREQUENCY DRIVE TO EF-3 PERRFI#17
CE #10 $ 3,200.00 INCREASE GMP ADD BLOCKING AND ALUMINUM TRIM AT GYM WINDOWS
PER FIELD CONDITIONS
CE #27 $ 2,006.00 INCREASE GMP ADD SMOKE DETECTORS TO RTU-1 AND RTU-2
CE #33 $ 1,921.00 INCREASE GMP REMOVE GLASS PIPING IN CEILING OF ROOM110
CE #34 $ 2,412.00 INCREASE GMP ADD ELECTRICAL OUTLETS FOR RTU’S
CE #40 $ 2,971.00 INCREASE GMP PROVIDE AND INSTALL RUBBER STAIR TREADS AT1966
ADDITION
CE #57 $ 441.00 INCREASE GMP PATCH CERAMIC TILE AT NEW CABINET UNIT HEATERS
CE #62 $ 489.00 INCREASE GMP PROVIDE SECURITY FOR PRIMARY ELECTION.
** THE MOTION PASSED UNANIMOUSLY.
III.E.3. Review and approve a change order in the amount of $4,084.20 for West End Moving and Storage Co. for additional moving services during the summer building move at Tracey.
Mr. Shamas commented that packing up the library at Tracey had required more extensive work than originally planned.
** MR. HEMPSTEAD MOVED TO APPROVE A CHANGE ORDER IN THE AMOUNT OF $4,084.20
FOR WEST END MOVING AND STORAGE CO. FOR ADDITIONAL MOVING SERVICES DURING THE
SUMMER BUILDING MOVE AT TRACEY.
** THE MOTION PASSED UNANIMOUSLY.
F. Columbus Elementary School
1. Project update - by Ben Burdsall (Program Manager)
Mr. Burdsall stated that the elevator inspection had taken place and that the final punch list was in progress.
2. Review and approve the following change orders:
CE #08 $ 5,811.00 Increase GMP Revised roof support steel for RTU’s due to
field conditions
CE #12 $ 1,987.00 Increase GMP Additional demolition of walls and ceiling in
Toilet Room 231 due to field conditions
CE #14 $30,223.00 Increase GMP Shot blasting to remove floor leveling compound
under existing VAT
CE #15 $ 5,313.00 Increase GMP Demo and patch ACM ceiling in Entry foyer for
construction of new admin area
CE #18 $ 4,279.00 Increase GMP Add’l floor parching required at deep Depressions
in CRs 201, 204, 259 & 207
CE #24 $ 1,521.00 Increase GMP Reroute sprinkler piping in closets due to field
conditions
CE #29 $ 478.00 Increase GMP Add VCT in gym office 140
CE #30 $ 2,029.00 Increase GMP Add 14 safety light fixtures per Building and
Fire officials
CE #45 $ 734.00 Increase GMP Provide security for primary election.
** MR. WELLS MOVED TO APPROVE THE FOLLOWING CHANGE ORDERS:
CE #08 $ 5,811.00 INCREASE GMP REVISED ROOF SUPPORT STEEL FOR RTU’S DUE TO
FIELD CONDITIONS
CE #12 $ 1,987.00 INCREASE GMP ADDITIONAL DEMOLITION OF WALLS AND CEILING IN
TOILET ROOM 231 DUE TO FIELD CONDITIONS
CE #14 $30,223.00 INCREASE GMP SHOT BLASTING TO REMOVE FLOOR LEVELING COMPOUND
UNDER EXISTING VAT
CE #15 $ 5,313.00 INCREASE GMP DEMO AND PATCH ACM CEILING IN ENTRY FOYER FOR
CONSTRUCTION OF NEW ADMIN AREA
CE #18 $ 4,279.00 INCREASE GMP ADD’L FLOOR PARCHING REQUIRED AT DEEP DEPRESSIONS
IN CRS 201, 204, 259 & 207
CE #24 $ 1,521.00 INCREASE GMP REROUTE SPRINKLER PIPING IN CLOSETS DUE TO FIELD
CONDITIONS
CE #29 $ 478.00 INCREASE GMP ADD VCT IN GYM OFFICE 140
CE #30 $ 2,029.00 INCREASE GMP ADD 14 SAFETY LIGHT FIXTURES PER BUILDING AND
FIRE OFFICIALS
CE #45 $ 734.00 INCREASE GMP PROVIDE SECURITY FOR PRIMARY ELECTION.
** THE MOTION PASSED UNANIMOUSLY.
3a. Review and approve a change order to West End Movers for additional moving services for a total of $9,707.68.
** MR. HEMPSTEAD MOVED TO APPROVE A CHANGE ORDER TO WEST END MOVERS FOR ADDITIONAL
MOVING SERVICES FOR A TOTAL OF $9,707.68.
** THE MOTION PASSED UNANIMOUSLY.
3b. Refer the following to Common Council for approval:
“Increase the contingency allowance for West End Movers (moving services at Columbus School) in the amount of $4,707.68; and, authorize the NFCC to issue change orders on the contract for a total not to exceed the contingency amount. Acct. #0904-5010-5777-B0311”.
** MR. HEMPSTEAD MOVED TO REFER THE FOLLOWING TO COMMON COUNCIL FOR APPROVAL:
“INCREASE THE CONTINGENCY ALLOWANCE FOR WEST END MOVERS (MOVING SERVICES AT COLUMBUS SCHOOL) IN THE AMOUNT OF $4,707.68; AND, AUTHORIZE THE NFCC TO ISSUE CHANGE ORDERS ON THE CONTRACT FOR A TOTAL NOT TO EXCEED THE CONTINGENCY AMOUNT. ACCT. #0904-5010-5777-B0311”.
** THE MOTION PASSED UNANIMOUSLY.
IV. NATHANIEL ELY CENTER
A. Project update: By John Hawley – Program Manager
Mr. Hawley stated that the ground breaking had taken place on September 25th and had been well attended. Site work is scheduled to start on October 11, 2006.
V. SOUTH NORWALK LIBRARY
A. Project update by John Hawley – Program Manager
Mr. Hawley stated that the Commission could see the vast changes that had been implemented in the South Norwalk Library. Mayor Moccia asked when the original building had been constructed. Mr. Hawley stated he believed it was 1913 and done with a Carnegie grant.
B. Construction Change Order(s):
Review and approve the following change orders:
PCO #59 $ 2,616.00 Increase GMP Escalation of sprinkler and material labor
costs for schedule revision
PCO #76 $ 2,648.00 Increase GMP Install additional conduits to transformer per
SNEW requirements
PCO #77 $ 1,495.00 Increase GMP Cutting, patching, lintels and masonry to support
duct openings at existing wall
PCO #78 $ 3,103.00 Increase GMP Power feeds to new book security detection systems
PCO #79 $ 1,005.00 Increase GMP Install outlets in elevator machine room and
data closet
PCO #80 $ 2,339.00 Increase GMP Revise light fixtures at lower level and second
floor due to field conflicts
PCO #81 $ 1,066.00 Increase GMP Prime and paint existing rusted lintels at rear
of library, not part of original scope
PCO #82 $ 724.00 Increase GMP Adjust shaft wall thickness to fit elevator door
frame throat
PCO #83 $ 1,734.00 Increase GMP Added masonry/lintels to support existing roof
at door 305 & 309
PCO #84 $ 1,227.00 Increase GMP Modify framing at door 309 per field conditions
and SK-33
PCO #85 $ 2,374.00 Increase GMP Add five exit signs per fire marshal requirements
at CO walkthrough
PCO #86 $ 776.00 Increase GMP Added painting of sprinkler piping to fan coils
and patched areas of wood base
PCO #88 $ 853.00 Increase GMP Install conduit to existing pole for phone service
in lieu of location per plans
NFE #12 $16,361.00 CM Contingency Tele data rack, equipment, testing, and terminations
missed at buyout
NFE #13 $ 7,300.00 CM Contingency Repairs to existing wood stair and rail, and
ext doorframes missed at buyout
NFE #14 $ 974.00 CM Contingency Provide larger power circuit as required to
the new hot water heater
NFE #15 $ 2,427.00 CM Contingency Install roof frame steel at roof drains, not
bought from steel sub initially
V.C. Recommendation to proceed with special capital appropriation process for the South Norwalk Library improvement project in the amount of $38,000.
Mayor Moccia stated that he had spoken with Mr. Hamilton about the additional $38,000 needed to complete this program. Mr. Hamilton had commented that he was not worried about the extra money, as the entire project had been estimated at 4 million.
VI. MISCELLANEOUS ITEM(S)
Mayor Moccia stated that he had been informed that a 15 thousand dollar grant for installing WI-FI in Norwalk had been approved. One possible location would be the Maritime Center and a second one would be the South Norwalk Library. The grant is for one year and then the continued service would cost $6,000 a year.
ADJOURNMENT
** MR. MURCHIE MOVED TO ADJOURN.
** THE MOTION PASSED UNANIMOUSLY.
The meeting adjourned at 6:40 p.m.
Respectfully submitted,
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