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NORWALK
FACILITIES CONSTRUCTION COMMISSION ACTIONS
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NOVEMBER 1, 2006
ATTENDANCE: Mayor Richard Moccia, Stuart Wells, David Murchie,
Douglas Hempstead, John Tobin, Greg Burnett, Paul Arcario, Nick Pacella (5:40
p.m.), Douglas Sutton (5:45 p.m.)
STAFF: Alan Lo, NFCC Coordinator; John Hawley, Gilbane; Amar Shamas, Gilbane; Ben Burdsall, Gilbane Program Manager
OTHER: None
I. ROLL CALL
Mayor Moccia called the meeting to order at 5:30 p.m. He then announced that this would be Mr. Tobin’s last FCC meeting because Mr. Tobin has been appointed to the Zoning Board. The Mayor then thanked Mr. Tobin for all his hard work.
II. MINUTES OF PREVIOUS MEETING(S)
October 10, 2006
** MR. HEMPSTEAD MOVED TO ACCEPT THE MINUTES AS PRESENTED.
** THE MOTION PASSED WITH FOUR IN FAVOR ( WELLS, MURCHIE, HEMPSTEAD, AND BURNETT)
AND TWO ABSTENTIONS ( TOBIN AND ARCARIO).
III. NORWALK SCHOOL PROJECTS
A. Kendall Elementary School
1. Project update - by Amar Shamas (Program Manager)
Mr. Shamas informed the Committee that there are only a few items left on the punch list and the punch list was near completion. Cost reconciliation with Turner is underway to close their contract.
2. Review only, changes approved by staff:
COR #083 ($20,780.00) Decrease GMP Credit for unused allowance held within the General Trades package.
Mr. Shamas quickly reviewed this staff approved change for the Commission.
B. Norwalk High School
1. Project update - by Amar Shamas (Program Manager)
Mr. Shamas informed the Commission that the concrete should be ready to pour on November 2nd. The current projected completion date for this wing of the school is Summer 2007.
Mr. Pacella arrived at 5:40 p.m.
2. Review and approve the following change orders:
PCO #00007 $ 18,381.86 Increase GMP Provide additional Fire Protection work
at all stairwells per FM request.
PCO #00009 $ 2,400.62 Increase GMP Provide additional drainage work at the Science
addition due to exist. conditions.
PCO #00010 $ 1,607.51 Increase GMP Provide flooring abatement work at Rm 302,
A house for plumbing chase.
PCO #00011 $ 4,704.98 CM Contingency Provide fire stopping at the boiler room
in advance the of abatement phase.
PCO #00012 $ 9,077.61 CM Contingency Provide temporary protection of existing
mechanical equip. per State Heath Insp.
PCO #00013 $ 3,296.32 Increase GMP Additional work associated with clean up
of existing oil at the boiler room floors.
PCO #00014 $ 54,731.00 Increase GMP Provide concrete mini piles at the Science
wing due to existing site and soil cond.
PCO #00014 $ 35,000.00 CM Contingency Provide concrete mini piles at the Science
wing due to existing site and soil cond.
Mr. Shamas reviewed the reasons for each of these change orders with the Commission. Mayor Moccia stated that the FM in PCO #00007 stands for “Fire Marshal”. Then Mayor Moccia asked why there were two separate change orders PCO#00014 for the mini piles. Mr. Shamas replied that PCO #00014 includes a $54,000 cost due to the determination that the site had unsuitable conditions and soils which required us to provide concrete mini piles to support the structure. A second PCO #00014 in the amount of $35,000 will be applied to the CM contingency to fund the costs for the concrete piles due to out of sequence work. When Mayor Moccia asked why the figures were so high, Mr. Shamas explained that it was because the work was being done out of sequence.
** MR. ARCARIO MOVED TO APPROVE THE FOLLOWING CHANGE ORDERS:
PCO #00007 $ 18,381.86 INCREASE GMP PROVIDE ADDITIONAL FIRE PROTECTION WORK
AT ALL STAIR WELLS PER FM REQUEST.
PCO #00009 $ 2,400.62 INCREASE GMP PROVIDE ADDITIONAL DRAINAGE WORK AT THE SCIENCE
ADDITION DUE TO EXIST. CONDITIONS.
PCO #00010 $ 1,607.51 INCREASE GMP PROVIDE FLOORING ABATEMENT WORK AT RM 302,
A HOUSE FOR PLUMBING CHASE.
PCO #00011 $ 4,704.98 CM CONTINGENCY PROVIDE FIRE STOPPING AT THE BOILER ROOM
IN ADVANCE THE OF ABATEMENT PHASE.
PCO #00012 $ 9,077.61 CM CONTINGENCY PROVIDE TEMPORARY PROTECTION OF EXISTING
MECHANICAL EQUIP. PER STATE HEATH INSP.
PCO #00013 $ 3,296.32 INCREASE GMP ADDITIONAL WORK ASSOCIATED WITH CLEAN UP
OF EXISTING OIL AT THE BOILER ROOM FLOORS.
PCO #00014 $ 54,731.00 INCREASE GMP PROVIDE CONCRETE MINI PILES AT THE SCIENCE
WING DUE TO EXISTING SITE AND SOIL COND.
PCO #00014 $ 35,000.00 CM CONTINGENCY PROVIDE CONCRETE MINI PILES AT THE SCIENCE
WING DUE TO EXISTING SITE AND SOIL COND.
** THE MOTION PASSED UNANIMOUSLY.
C. Tracey Elementary School
1. Project update - by Ben Burdsall (Program Manager)
Mr. Burdsall presented the update on Tracey.
2. Review and approve the following change orders:
CE #25 $25,023.00 GMP Increase Elec relocations to accommodate ductwork unit
ventilators, new ceilings, relocation of PA speakers, repair and replace lighting
and switching, relocation of exterior lighting, relocate phone lines.
CE #39 $20,031.00 GMP Increase Repair/replace window balances in existing1938
building windows
CE #46 $ 2,762.00 GMP Increase Relocate existing HHW piping in 1988Addition
to accommodate new ductwork
CE #47 $ 2,770.00 GMP Increase Additional abatement required in pipe tunnel
to accommodate new HHW piping
CE #63 $ 506.00 CM Contingency Repair drinking fountain
CE #64 $ 2,254.00 GMP Increase Toilet room exhaust changes due to field conditions
($100,000.00) Decrease GMP CM Contingency reduction
Mr. Burdsall reviewed the change orders with the Committee and answered all
the questions raised.
** MR. MURCHIE MOVED TO APPROVE THE FOLLOWING CHANGE ORDERS:
CE #25 $25,023.00 GMP INCREASE ELEC RELOCATIONS TO ACCOMMODATE DUCTWORK UNIT
VENTILATORS, NEW CEILINGS, RELOCATION OF PA SPEAKERS, REPAIR AND REPLACE LIGHTING
AND SWITCHING, RELOCATION OF EXTERIOR LIGHTING, RELOCATE PHONE LINES.
CE #39 $20,031.00 GMP INCREASE REPAIR/REPLACE WINDOW BALANCES IN EXISTING1938
BUILDING WINDOWS
CE #46 $ 2,762.00 GMP INCREASE RELOCATE EXISTING HHW PIPING IN 1988ADDITION
TO ACCOMMODATE NEW DUCTWORK
CE #47 $ 2,770.00 GMP INCREASE ADDITIONAL ABATEMENT REQUIRED IN PIPE TUNNEL
TO ACCOMMODATE NEW HHW PIPING
CE #63 $ 506.00 CM CONTINGENCY REPAIR DRINKING FOUNTAIN
CE #64 $ 2,254.00 GMP INCREASE TOILET ROOM EXHAUST CHANGES DUE TO FIELD CONDITIONS
($100,000.00) DECREASE GMP CM CONTINGENCY REDUCTION
** THE MOTION PASSED UNANIMOUSLY.
Mr. Sutton arrived at 5:45 p.m.
D. Columbus Elementary School
1. Project update - by Ben Burdsall (Program Manager)
Mr. Burdsall stated that the CM is currently working on the punch list items and closeout requirements for the project. Mr. Burdsall stated that he would be moving on elsewhere.
2. Review and approve the following change orders:
CE #17 $ 255.00 Increase GMP Additional lock box per Fire Marshall requirements
CE #20 $ 2,843.00 Increase GMP Characterize and dispose of contaminated soil
under boiler room floor
3. Review URS requests for additional compensation at Tracey and Columbus schools,
and refer the following to Common Council for approval:
“Authorize the Mayor, Richard A. Moccia, to execute an amendment to URS Corporation’s
contract for the Columbus and Tracey Elementary Schools to provide additional
services during the construction administration phase as follows: Tracey Elementary
School in the amount of $21,298.00 (Acct. # 09045010-5777-B0311) and Columbus
Elementary School in the amount of $19,666.00 (Acct. #09045010-5777-B0314).”
Mr. Hawley distributed copies of a packet dated October 31, 2006 that contained an updated URS amendment for Columbus and Tracey Schools. There was a discussion about whether the 21% price increase for materials since the time of the original proposal was acceptable. After some further discussion it was decided to break the proposal into two parts. The first part would contain the information on the monitoring and the second part would contain the other additional fees. The Committee requested that URS’ request for additional compensation to be forwarded to the Law Department for evaluation.
** MR. ARCARIO MOVE TO APPROVE AUTHORIZATION OF THE MAYOR, RICHARD A. MOCCIA
TO EXECUTE AN AMENDMENT TO URS CORPORATION’S CONTRACT FOR THE COLUMBUS AND TRACEY
ELEMENTARY SCHOOLS TO PROVIDE MONITORING REQUIRED FOR THE REMOVAL OF HAZARDOUS
MATERIALS IN ACCORDANCE WITH CONNECTICUT STATE DEPARTMENT OF PUBLIC HEALTH REQUIREMENTS
IN THE AMOUNTS OF $14,913 FOR TRACEY ELEMENTARY (ACCT.# TBD) AND $8,369 FOR
COLUMBUS SCHOOL (ACCT.# TBD).
** THE MOTION PASSED UNANIMOUSLY.
** MR. ARCARIO MOVED THAT ALL OTHER EXPENSE ITEMS FROM THE URS REQUEST DATED
OCTOBER 31, 2006 FOR ADDITIONAL FUNDS NOT PERTAINING TO THE REQUIRED MONITORING
OF HAZARDOUS MATERIALS AT COLUMBUS AND TRACEY SCHOOLS BE TABLED AT THIS TIME
PENDING AN OPINION FROM CORPORATION COUNSEL.
** THE MOTION PASSED UNANIMOUSLY.
E. Roton Middle School
1. Project update - by Ben Burdsall (Program Manager)
Mr. Shamas stated that he would be attending a primary business meeting about Roton and would report back to the Committee.
F. Ponus Ridge and Nathan Hale Middle Schools
1. Project update - by Amar Shamas (Program Manager)
Mr. Shamas reported that the Building Advisory Committee met last month and approved the schematic design phase and will be meeting next week to present the Design Development phase to the Advisory Committee for approval. Currently, the construction documents are being drawn up and should be completed by mid December. The projects will be bidding in February. Mr. Shamas said that the designers have evaluated both projects for alternative energy designs as part of their contractual requirements. Copies of alternative energy evaluation reports were distributed at the meeting. A discussion about Council representatives for middle schools followed.
IV. NATHANIEL ELY CENTER
A. Project update: By Alan Lo
Mr. Lo stated that the project is moving forward. Pouring of the cement should happen in the next few days. Currently the project is a week and a half behind schedule.
V. SOUTH NORWALK LIBRARY
A. Project update by John Hawley – Program Manager
Mr. Hawley stated that these are the final two change orders for the library. Mayor Moccia commented that he had spoken with Mr. Hamilton about the additional money for the library and the Mayor further explained that with such a large project on the renovation of an old building with structural problems, overruns like this are unavoidable..
B. Construction Change Order(s):
1. Review and approve the following change orders:
PCO #89 $ 13,021.00* Increase GMP Increase to HVAC and plumbing contract for
schedule revisions
PCO #90 $ 22,619.00* Increase GMP Increase to electrical contract costs for
schedule revisions
*subject to approval of additional funds request as recommended by the NFCC
last month.
** MR. BURNETT MOVED TO APPROVE THE FOLLOWING CHANGE ORDERS:
PCO #89 $ 13,021.00* INCREASE GMP INCREASE TO HVAC AND PLUMBING CONTRACT FOR SCHEDULE REVISIONS
PCO #90 $ 22,619.00* INCREASE GMP INCREASE TO ELECTRICAL CONTRACT COSTS FOR SCHEDULE REVISIONS
** THE MOTION PASSED UNANIMOUSLY.
VI. PROGRAM MANAGEMENT CONTRACT
A. Review proposal for one-year contract extension of program management services with Gilbane and refer the following to the Common Council for approval:
“Authorize the Mayor, Richard A. Moccia, to execute an amendment to Gilbane Building Company’s program management contract for period beginning January 1, 2007 and ending December 31, 2007 for a total not to exceed $599,717.00. Where applicable, the appropriate fee will be charged against specific projects for future State reimbursement. Funds are available from various capital budget accounts.”
Mr. Hawley explained that he has completed three middle school projects and one high school project for the City. However, in December, he will be moving to the St. Vincent’s Hospital project in Bridgeport and Mr. Shamas will be taking over. He then reviewed the proposal with the Committee. A discussion on staffing followed.
** MR. MURCHIE MOVED TO APPROVE AUTHORIZING THE MAYOR, RICHARD A. MOCCIA, TO
EXECUTE AN AMENDMENT TO GILBANE BUILDING COMPANY’S PROGRAM MANAGEMENT CONTRACT
FOR PERIOD BEGINNING JANUARY 1, 2007 AND ENDING DECEMBER 31, 2007 FOR A TOTAL
NOT TO EXCEED $599,717.00. WHERE APPLICABLE, THE APPROPRIATE FEE WILL BE CHARGED
AGAINST SPECIFIC PROJECTS FOR FUTURE STATE REIMBURSEMENT. FUNDS ARE AVAILABLE
FROM VARIOUS CAPITAL BUDGET ACCOUNTS.”
** THE MOTION PASSED UNANIMOUSLY.
VII. MISCELLANEOUS ITEM(S)
A. Update on Old Police Station – building demolition project
Mr. Lo commented that the City has received proposals from environmental consultants to prepare pre-demolition environmental report and abatement specs. There is $40,000 available for pre-construction services. This year’s budget request will include a request for two million dollars to demolish the old station.
Mayor Moccia commented that there had been several proposals to use the building for a variety of purposes, but that the building was not repairable and that there was lead, mercury and asbestos contamination there. He also reminded everyone that the original agreement stated that when a new police station was constructed, the land needed to be returned to “park land” which we now refer to as “open space”.
Mr. Lo also informed the Commission that he had accidentally sent some of the proposals for the demolition of the Old Police Station to the Land Use Committee rather than the Facility Construction Committee.
Mr. Pacella asked whether there was any security at the old Police Station. Mr. Lo reviewed the measures that the City has taken regarding the building.
B. Update on Ben Franklin Center – conversion of steam heating system to hot water system
Mr. Lo briefly reviewed the ongoing project at Ben Franklin for the Commission.
ADJOURNMENT
** MR. HEMPSTEAD MOVED TO ADJOURN.
** THE MOTION PASSED UNANIMOUSLY.
The meeting adjourned at 6;30 p.m.
Respectfully submitted,
Sharon L. Soltes
Telesco Secretarial Services
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