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NORWALK
FACILITIES CONSTRUCTION COMMISSION ACTIONS
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DECEMBER 6 , 2006
ATTENDANCE: Mayor Richard Moccia, Stuart Wells, Steven Kerschner, Paul
Arcario, Douglas Sutton, Stuart Opdahl, BOE; John Tobin (5:40
p.m.)
STAFF: Alan Lo, NFCC Coordinator; John Hawley, Gilbane; Amar Shamas, Gilbane Program Manager
I. ROLL CALL
Mayor Moccia called the meeting to order at 5:35 p.m.
II. MINUTES OF PREVIOUS MEETING(S)
November 1, 2006 Minutes
** MR. ARCARIO MOVED TO APPROVE THE MINUTES.
** THE MOTION WAS UNAIMOUSLY.
III. NORWALK SCHOOL PROJECTS
A. Norwalk High School
1. Project update - by Amar Shamas (Program Manager)
Mr. Shamas stated that concrete is being poured for the High School Science wing. The boiler room has been demolished and the security system is up and running. The Science wing construction schedule did suffer a 4 week loss due to the work associated with the mini piles installations at the building footings. The current target for the Science wing completion is late August 2007.
Mr. Tobin joined the meeting at 5:40 p.m.
2. Review and approve the following change orders:
PCO #0015 $ 1,189.34 Increase GMP Increase to GMP allowance for work associated
with new phone service.
PCO #0017 $ 3,132.78 Increase GMP Additional rebar associated with the revisions
to the Science building footings
PCO #0018 $ 2,176.59 Increase GMP Additional concrete work associated with revisions
to the Orchestra addition slab.
PCO #0019 $ 2,062.44 Increase GMP Provide Epoxy grout at the shower area, per
A/E request.
PCO #0020 $ 3,925.31 Increase GMP Increase to security allowance to provide
funds for police coverage during summer 2006 power shutdown.
Mr. Shamas gave a brief overview of the change orders for the Commission.
** MR. OPDAHL MOVED TO APPROVE THE FOLLOWING CHANGE ORDERS FOR NORWALK HIGH SCHOOL:
PCO #0015 $ 1,189.34 INCREASE GMP INCREASE TO GMP ALLOWANCE FOR WORK ASSOCIATED
WITH NEW PHONE SERVICE.
PCO #0017 $ 3,132.78 INCREASE GMP ADDITIONAL REBAR ASSOCIATED WITH THE REVISIONS
TO THE SCIENCE BUILDING FOOTINGS
PCO #0018 $ 2,176.59 INCREASE GMP ADDITIONAL CONCRETE WORK ASSOCIATED WITH REVISIONS
TO THE ORCHESTRA ADDITION SLAB.
PCO #0019 $ 2,062.44 INCREASE GMP PROVIDE EPOXY GROUT AT THE SHOWER AREA, PER A/E REQUEST.
PCO #0020 $ 3,925.31 INCREASE GMP INCREASE TO SECURITY ALLOWANCE TO PROVIDE FUNDS FOR POLICE COVERAGE DURING SUMMER 2006 POWER SHUTDOWN.
** THE MOTION PASSED UNANIMOUSLY.
3. Review only, changes approved by staff to Co-Energy America, Inc. for providing services associated with the NHS co-gen system:
CEA #1 $6,740.00 Increase contract Provide a harmonic study for the co-gen system as requested by CL&P.
The Mayor had several questions regarding the details of the co-gen system and why CL&P requires the harmonic study but the City must finance the study. Mr. Shamas reviewed the details with him about this issue.
III.A.4. Review and approve for the following change orders to Co-Energy America, Inc. for providing services associated with the NHS co-gen system:
CEA #2 $10,140.00 Increase contract Provide load following control measures as required by CL&P and approved by Fletcher Thompson on 10/13/06.
** MR. ARCARIO MOVED TO APPROVE THE FOLLOWING CHANGE ORDER:
CEA #2 $10,140.00 INCREASE CONTRACT PROVIDE LOAD FOLLOWING CONTROL MEASURES AS REQUIRED BY CL&P AND APPROVED BY FLETCHER THOMPSON ON 10/13/06.
** THE MOTION PASSED UNANIMOUSLY.
B. TRACEY ELEMENTARY SCHOOL
1. Project update - by John Hawley (Program Manager)
Mr. Hawley said that the project is now in the final stages and there is very little left to do at Tracey. He reminded everyone that this particular project was a summer renovation on a building that was constructed in the 1930’s, therefore change orders due unforeseen conditions were encountered during the construction phase and could not be anticipated earlier.
2. Review and approve the following change orders:
CE #17 $ 7,641.00 Increase GMP Re-route sprinkler piping in classroom gang
closets due to field conditions
CE #21 $ 6,113.00 Increase GMP Additional sprinkler heads required in basement
due to slab limitations
CE #30 $ 7,111.00 CM Contingency Remove and re-hang stage curtains and move
furniture for abatement work
CE #54 $ 5,415.00 Increase GMP Replace hatch to boiler room due to safety issues
of age and deterioration
CE #58 $ 9,592.00 Increase GMP Repair existing deteriorated heating pipe joints
at connections to new HW system
CE #61 $ 1,650.00 Increase GMP Replacement of existing copper roof scuppers
due to deterioration
CE #22 $ 1,635.00 Increase GMP Disposal of contaminated water flood of boiler
room due to sump pump
CE #36 $ 5,240.00 Increase GMP Change in water pipe size at meter pit per water
co requirements
CE #41 ($3,109.00) Decrease GMP Provide and install new handrail at RTU’s, credit
against allowance carried
CE #42 ($12,956.00) Decrease GMP Abatement and demo of windows, credit cost
against allowance carried
CE #48 $ 11,166.00 CM Contingency Construction cleaning and general debris disposal
above allowance
CE #49 $ 503.00 Increase GMP Roof leak repairs
CE #51 $ 11,202.00 Increase GMP Increase Gen Trades allowance for wall &
ceiling work at field conditions
CE #59 $ 4,358.00 Increase GMP Plaster repair and replacement as required due
to unforeseen conditions
CE #60 $ 10,343.00 Increase GMP Additional cleaning of exterior masonry due
to limited contract scope
CE #65 $ 3,621.00 Increase GMP Additional security provisions at portico entrance
for operational reasons
Mayor Moccia asked about CE #60, which is for the cleaning of the exterior masonry. Mr. Hawley explained that when the downspouts were removed, it was clear that the wall needed serious cleaning.
** MR. SUTTON MOVED TO APPROVE THE FOLLOWING CHANGE ORDERS:
CE #17 $ 7,641.00 INCREASE GMP RE-ROUTE SPRINKLER PIPING IN CLASSROOM GANG
CLOSETS DUE TO FIELD CONDITIONS
CE #21 $ 6,113.00 INCREASE GMP ADDITIONAL SPRINKLER HEADS REQUIRED IN BASEMENT
DUE TO SLAB LIMITATIONS
CE #30 $ 7,111.00 CM CONTINGENCY REMOVE AND RE-HANG STAGE CURTAINS AND MOVE
FURNITURE FOR ABATEMENT WORK
CE #54 $ 5,415.00 INCREASE GMP REPLACE HATCH TO BOILER ROOM DUE TO SAFETY ISSUES
OF AGE AND DETERIORATION
CE #58 $ 9,592.00 INCREASE GMP REPAIR EXISTING DETERIORATED HEATING PIPE JOINTS
AT CONNECTIONS TO NEW HW SYSTEM
CE #61 $ 1,650.00 INCREASE GMP REPLACEMENT OF EXISTING COPPER ROOF SCUPPERS
DUE TO DETERIORATION
CE #22 $ 1,635.00 INCREASE GMP DISPOSAL OF CONTAMINATED WATER FLOOD OF BOILER
ROOM DUE TO SUMP PUMP
CE #36 $ 5,240.00 INCREASE GMP CHANGE IN WATER PIPE SIZE AT METER PIT PER WATER
CO REQUIREMENTS
CE #41 ($3,109.00) DECREASE GMP PROVIDE AND INSTALL NEW HANDRAIL AT RTU’S, CREDIT
AGAINST ALLOWANCE CARRIED
CE #42 ($12,956.00) DECREASE GMP ABATEMENT AND DEMO OF WINDOWS, CREDIT COST
AGAINST ALLOWANCE CARRIED
CE #48 $ 11,166.00 CM CONTINGENCY CONSTRUCTION CLEANING AND GENERAL DEBRIS DISPOSAL
ABOVE ALLOWANCE
CE #49 $ 503.00 INCREASE GMP ROOF LEAK REPAIRS
CE #51 $ 11,202.00 INCREASE GMP INCREASE GEN TRADES ALLOWANCE FOR WALL &
CEILING WORK AT FIELD CONDITIONS
CE #59 $ 4,358.00 INCREASE GMP PLASTER REPAIR AND REPLACEMENT AS REQUIRED DUE
TO UNFORESEEN CONDITIONS
CE #60 $ 10,343.00 INCREASE GMP ADDITIONAL CLEANING OF EXTERIOR MASONRY DUE
TO LIMITED CONTRACT SCOPE
CE #65 $ 3,621.00 INCREASE GMP ADDITIONAL SECURITY PROVISIONS AT PORTICO ENTRANCE
FOR OPERATIONAL REASONS.
** THE MOTION PASSED UNANIMOUSLY.
III.C. Columbus Elementary School
1. Project update - by John Hawley (Program Manager)
Mr. Hawley gave a brief overview of the program for the Commission.
2. Review and approve the following change orders:
CE #31 $ 6,851.00 Increase GMP Provide temporary power feeds prior to availability
of power by SNEW.
CE #34 $14,048.00 Increase GMP Various electrical changes on T&M due to
field conditions and FM requests.
CE #38 $ 3,576.00 CM Contingency Debris removal as required
CE #42 $ 5,827.00 Increase GMP Remove school debris from under stage and loft
as required for construction
CE #46 $ 5,150.00 Increase GMP Provide power to kitchen equipment not in scope
CE #47 $ 2,201.00 Increase GMP Reconfigure roof cupola door and frame to accommodate
new main exhaust fan
CE #49 $ 1,841.00 Increase GMP Remove construction materials and staging in
parking area for voting primary
CE #04 $ 5,563.00 Increase GMP Masonry patching and repair as required to rectify
field conditions
CE #05 $26,138.00 Increase GMP Gas riser relocation per RFI #14
CE #25 $ 4,900.00 Increase GMP Abate water piping at service entrance to allow
installation of backflow preventer
CE #28 $ 7,740.00 CM Contingency General construction debris clean-up and disposal
above allowance
CE #36 $35,422.00 CM Contingency Various contractors - overtime acceleration
to meet schedule
CE #43 $54,404.00 GMP Increase Various General Trades T&M to rectify field
condition conflicts
CE #16 $ 7,733.00 Increase GMP Additional abatement and demolition
CE #19 $ 7,641.00 Increase GMP Re-route sprinkler piping in closets due to field
conditions and asbestos materials
CE #27 $ 2,277.00 Increase GMP Install repairs to public address system
CE #37 $ 3,321.00 Increase GMP Relocation of sprinkler mains due to site conflicts
CE #39 $ 8,378.00 CM Contingency Check valve in water meter vault missed in
buyout
CE #44 $46,902.00 CM Contingency Final cleaning in excess of GMP allowance
CE #48 $ 2,038.00 Increase GMP Casework revisions due to field conditions
CE #54 $ 1,528.00 Increase GMP Replace existing HW mixing valve not in project
scope
CE #56 $ 3,566.00 Increase GMP Provide key switch at elevator to allow supervised
use.
CE #57 $ 4,533.00 Increase GMP Install handicap grab bars at 2 bathrooms per
code requirement.
Mayor Moccia had some questions about the $46,902.00 for unexpected cleaning. Mr. Hawley reviewed the reasons for this with him. He also pointed out that this was within the limits of the contingency planning for the project.
** MR. ARCARIO MOVED TO APPROVE THE FOLLOWING CHANGE ORDERS:
CE #31 $ 6,851.00 INCREASE GMP PROVIDE TEMPORARY POWER FEEDS PRIOR TO AVAILABILITY
OF POWER BY SNEW.
CE #34 $14,048.00 INCREASE GMP VARIOUS ELECTRICAL CHANGES ON T&M DUE TO
FIELD CONDITIONS AND FM REQUESTS.
CE #38 $ 3,576.00 CM CONTINGENCY DEBRIS REMOVAL AS REQUIRED
CE #42 $ 5,827.00 INCREASE GMP REMOVE SCHOOL DEBRIS FROM UNDER STAGE AND LOFT
AS REQUIRED FOR CONSTRUCTION
CE #46 $ 5,150.00 INCREASE GMP PROVIDE POWER TO KITCHEN EQUIPMENT NOT IN SCOPE
CE #47 $ 2,201.00 INCREASE GMP RECONFIGURE ROOF CUPOLA DOOR AND FRAME TO ACCOMMODATE
NEW MAIN EXHAUST FAN
CE #49 $ 1,841.00 INCREASE GMP REMOVE CONSTRUCTION MATERIALS AND STAGING IN
PARKING AREA FOR VOTING PRIMARY
CE #04 $ 5,563.00 INCREASE GMP MASONRY PATCHING AND REPAIR AS REQUIRED TO RECTIFY
FIELD CONDITIONS
CE #05 $26,138.00 INCREASE GMP GAS RISER RELOCATION PER RFI #14
CE #25 $ 4,900.00 INCREASE GMP ABATE WATER PIPING AT SERVICE ENTRANCE TO ALLOW
INSTALLATION OF BACKFLOW PREVENTER
CE #28 $ 7,740.00 CM CONTINGENCY GENERAL CONSTRUCTION DEBRIS CLEAN-UP AND DISPOSAL
ABOVE ALLOWANCE
CE #36 $35,422.00 CM CONTINGENCY VARIOUS CONTRACTORS - OVERTIME ACCELERATION
TO MEET SCHEDULE
CE #43 $54,404.00 GMP INCREASE VARIOUS GENERAL TRADES T&M TO RECTIFY FIELD
CONDITION CONFLICTS
CE #16 $ 7,733.00 INCREASE GMP ADDITIONAL ABATEMENT AND DEMOLITION
CE #19 $ 7,641.00 INCREASE GMP RE-ROUTE SPRINKLER PIPING IN CLOSETS DUE TO FIELD
CONDITIONS AND ASBESTOS MATERIALS
CE #27 $ 2,277.00 INCREASE GMP INSTALL REPAIRS TO PUBLIC ADDRESS SYSTEM
CE #37 $ 3,321.00 INCREASE GMP RELOCATION OF SPRINKLER MAINS DUE TO SITE CONFLICTS
CE #39 $ 8,378.00 CM CONTINGENCY CHECK VALVE IN WATER METER VAULT MISSED IN
BUYOUT
CE #44 $46,902.00 CM CONTINGENCY FINAL CLEANING IN EXCESS OF GMP ALLOWANCE
CE #48 $ 2,038.00 INCREASE GMP CASEWORK REVISIONS DUE TO FIELD CONDITIONS
CE #54 $ 1,528.00 INCREASE GMP REPLACE EXISTING HW MIXING VALVE NOT IN PROJECT
SCOPE
CE #56 $ 3,566.00 INCREASE GMP PROVIDE KEY SWITCH AT ELEVATOR TO ALLOW SUPERVISED
USE.
CE #57 $ 4,533.00 INCREASE GMP INSTALL HANDICAP GRAB BARS AT 2 BATHROOMS PER
CODE REQUIREMENT.
** THE MOTION PASSED UNANIMOUSLY.
III.D. Roton Middle School
1. Project update - by Amar Shamas (Program Manager)
Mr. Shamas reported that the request for bids have been published and several bid packages have been received already. The remaining bids (windows and elevators) are due next week. The process is moving forward.
E. Ponus Ridge Middle School
1. Project update - by Amar Shamas (Program Manager)
Mr. Shamas reported that that project was moving ahead and reviewed the estimated figures with the Commissioners. Documents are in the process of being submitted to the State of Connecticut with the projected date of going out to bid in mid-February.
2. “Approve final plans and professional cost estimate dated 12/1/06 for the Hazardous Materials Abatement and Final Construction Documents phase at the Ponus Ridge Middle School Alterations Project No. 103-0238 A/EC, Phase I of I.”
** MR. OPDAHL MOVED TO APPROVE FINAL PLANS AND PROFESSIONAL COST ESTIMATE DATED 12/1/06 FOR THE HAZARDOUS MATERIALS ABATEMENT AND FINAL CONSTRUCTION DOCUMENTS PHASE AT THE PONUS RIDGE MIDDLE SCHOOL ALTERATIONS PROJECT NO. 103-0238 A/EC, PHASE I OF I.
** THE MOTION PASSED UNANIMOUSLY.
F. Nathan Hale Middle School
1. Project update - by Amar Shamas (Program Manager)
Mr. Shamas reported that that project was moving ahead and on budget.
2. “Approve final plans and professional cost estimate dated 12/1/06 for the Hazardous Materials Abatement and Final Construction Documents phase at the Nathan Hale Middle School Alterations Project No. 103-0240 A/EC, Phase I of I.”
** MR. ARCARIO MOVED TO APPROVE FINAL PLANS AND PROFESSIONAL COST ESTIMATE DATED 12/1/06 FOR THE HAZARDOUS MATERIALS ABATEMENT AND FINAL CONSTRUCTION DOCUMENTS PHASE AT THE NATHAN HALE MIDDLE SCHOOL ALTERATIONS PROJECT NO. 103-0240 A/EC, PHASE I OF I.
** THE MOTION PASSED UNANIMOUSLY.
IV. NATHANIEL ELY CENTER
A. Project update: By Alan Lo
Mr. Lo gave a brief overview of the status of the project to the Commission.
B. Change Orders with W&M Construction
IV.B.1. Review and approve the following change orders:
PCO #3 $54,447.84 Increase GMP Accept bid alternate for the removal of existing portable classrooms.
The Mayor has several questions about the cost involved with the removal of the portable classrooms. Mr. Lo reviewed the details with him and the rest of the Commission.
** MR. WELLS MOVED TO APPROVE THE FOLLOWING CHANGE ORDER:
PCO #3 $54,447.84 INCREASE GMP ACCEPT BID ALTERNATE FOR THE REMOVAL OF EXISTING PORTABLE CLASSROOMS.
** THE MOTION PASSED UNANIMOUSLY.
2. Review only, changes approved by staff:
PCO #1 $5,589.67 Increase GMP Install door window kits, remove existing sidewalk
and construct temporary ADA compliance sidewalk for the building access.
PCO #2 $1,640.36 Increase GMP Remove tree adjacent to building exit, remove
tree stump, backfill topsoil and seed
PCO #4 $5,188.36 Increase GMP Install new walls to finish admin. offices following
ceramic wall tile removal; change wall type over tunnel
PCO #6 $7,856.95 Increase GMP Supply and install new windows in new administration
offices
PCO #8 $2,148.71 Increase GMP Subdrain under playground area; storm drain cleanout
beyond building structure; convert manhole to catch basin.
CMC #1 $1,784.00 CM Contingency Install temporary walkway for building egress
Mr. Lo gave a brief overview of the change orders that the staff had approved for the Commissioners.
C. AAIS Corp. Asbestos abatement contract
1. Review only, changes approved by staff:
PCO #1 $3,988.60 Within allow. Abate section of utility tunnel on Sat. prior
to plumber access.
PCO #2 $1,800.00 Within allow./ Additional ACM pipe insulation
Addt’l cost removal beyond contracted qty.
PCO #3 $350.00 Addt’l cost Glove bag in tunnel
The Mayor asked for the details of the glove bag for the tunnel. Mr. Lo reviewed the requirements for this item.
Mr. Lo went on to explain that the radiators have to be turned off for the project and that this had to be done on a Saturday with full containment gear and protocol.
2. Review request to increase contingency allowance to AAIS Corp. of West Haven
CT for asbestos abatement and refer the following to the Common Council for
approval:
“a. Increase contingency allowance for AAIS Corp. of West Haven CT’s asbestos
abatement contract for the Nathaniel Ely Center Improvement Project, for an
additional amount of $25,000. Account #09064074-5777-C0346
b. Authorize the NFCC to issue change orders on contract for a total not to exceed the Contingency Allowance.”
** MR. KERSHENER MOVED TO APPROVE THE FOLLOWING CHANGE ORDERS:
“A. INCREASE CONTINGENCY ALLOWANCE FOR AAIS CORP. OF WEST HAVEN CT’S ASBESTOS ABATEMENT CONTRACT FOR THE NATHANIEL ELY CENTER IMPROVEMENT PROJECT, FOR AN ADDITIONAL AMOUNT OF $25,000. ACCOUNT #09064074-5777-C0346
B. AUTHORIZE THE NFCC TO ISSUE CHANGE ORDERS ON CONTRACT FOR A TOTAL NOT TO EXCEED THE CONTINGENCY ALLOWANCE.”
** THE MOTION PASSED UNANIMOUSLY.
V. MISCELLANEOUS ITEM(S)
A. None
Mr. Opdahl expressed strong concerns about engineering staff changes at Fletcher/Thompson and potential impact on the co-gen system. Mr. Shamas stated that Mr. Halloran has experience with the co-gen systems and everything is being done according to the specifications. He also stated that Fletcher Thompson is the engineer of record and that as such, it is up them to oversee that the installation is done properly. Mr. Lo also commented that the checks and balances are in place and advised Mr. Opdahl that a tour of the co-gen factory had been done and the unit was seen as it was being constructed.
** MR. ARCARIO MOVED TO ADJOURN.
** THE MOTION PASSED UNANIMOUSLY.
The meeting adjourned at 6:15 p.m.
Respectfully submitted,
Sharon L. Soltes
Telesco Secretarial Services.
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