JANUARY 3, 2007

ATTENDANCE: Mayor Richard Moccia, Stuart Wells, Steven Kerscher, Paul Arcario, Douglas Sutton, Stuart Opdahl, BOE; Joseph Beggan

STAFF: Alan Lo, NFCC Coordinator; John Hawley, Gilbane; Amar Shamas, Gilbane Program Manager.

I. ROLL CALL

Mayor Moccia called the meeting to order at 5:40 P.M.

II. MINUTES OF PREVIOUS MEETING(S)

December 6, 2006

** MR. SUTTON MOVED TO APPROVE THE MINUETS
** THE MOTION WAS PASSED UNANIMOUSLY.

III. NORWALK SCHOOL PROJECTS

A. Brien McMahon High School/Center for Global Studies Improvement Project

1. Project update - by John Hawley (Program Manager)

Mr. Hawley said that there was very little left to do. He gave the status on the following projects: painting, adding roof walkway pads, landscape grading, and roof drains. He also reviewed the need of an additional recirc pump in the hot water loop.

2. Review and approve the following change orders:

BEA #30038 $ 6,835.00 CM Contingency In-scope painting for un-assignable punchlist and rework at temp phasing walls
BEA #30054 $ 5,090.00 CM Contingency Install added roof walkway pads & membrane per warranty requirements
CCA #30069 ($ 3,200.00) Decrease GMP Credit to delete wall painting in mech, boiler and switchgear rooms
BEA #30070 $ 5,600.00 CM Contingency Revise grading and add slope stabilizing fabric at north lot retaining wall area
BEA #30071 $10,316.00 CM Contingency Install added roof drains near auditorium AHU’s due to trapped puddles at curbs
CCA #30072 $15,258.00 Increase GMP Install additional recirc pump on hot water loop per FT response to RFI #722

Mr. Hawley gave a brief overview of the change orders for the Commission.

** MR. OPDAHL MOVED TO APPROVE THE FOLLOWING CHANGES FOR BRIEN MCMAHON HIGH SCHOOL/CENTER FOR GLOBAL STUDIES:

BEA #30038 $ 6,835.00 CM CONTINGENCY IN-SCOPE PAINTING FOR UN-ASSIGNABLE PUNCHLIST AND REWORK AT TEMP PHASING WALLS

BEA #30054 $ 5,090.00 CM CONTINGENCY INSTALL ADDED ROOF WALKWAY PADS & MEMBRANE PER WARRANTY REQUIREMENTS

CCA #30069 ($ 3,200.00) DECREASE GMP CREDIT TO DELETE WALL PAINTING IN MECH, BOILER AND SWITCHGEAR ROOMS

BEA #30070 $ 5,600.00 CM CONTINGENCY REVISE GRADING AND ADD SLOPE STABILIZING FABRIC AT NORTH LOT RETAINING WALL AREA

BEA #30071 $10,316.00 CM CONTINGENCY INSTALL ADDED ROOF DRAINS NEAR AUDITORIUM AHU’S DUE TO TRAPPED PUDDLES AT CURBS

CCA #30072 $15,258.00 INCREASE GMP INSTALL ADDITIONAL RECIRC PUMP ON HOT WATER LOOP PER FT RESPONSE TO RFI #722

** THE MOTION PASSED UNANIMOUSLY

B. Norwalk High School

1. Project update - by Amar Shamas (Program Manager)

Mr. Shamas said this was a 40 million dollar project. O& G is the Construction Manager for the science and band additions. The concrete floor has been completed and steel work should start on the 15th of January, 2007.

Science addition will be used as a swing space and is planned to be completed by late August. When Mr. Shamas expressed that there would be energy reimbursement from the Co-gen system, the Mayor expressed his delight.

The security camera system is planned to be done by late February 2007.

There were some concerns expressed about the pipework. Mr. Shamas reviewed those details.

Mr. Shamas said they were considering having the workers work overtime in order to boost up the expected finishing date. The contractor will not start renovation of the next phase in September until the science addition is completed. Science addition needs to be completed before Labor day so that the teachers can start setting up within its premises.

C. Tracey Elementary School

1. Project update - by John Hawley (Program Manager)

Mr. Hawley reported the project was progressing. He then reviewed the change orders with the Commission.

2. Review only, changes approved by staff, technical corrections to NFCC approved change orders:
CE #11.1 $ 502.00 Increase GMP Add new path and feeder between MDPand Panel S (increase to 8/2/06 NFCC approval).
CE #18.1 $ 132.00 Increase GMP Add sprinkler heads under stage per SKP-01 (increase to 8/2/06 NFCC approval).

D. Columbus Elementary School

1. Project update - by John Hawley (Program Manager)

Mr. Hawley reported that the project was moving ahead as planned.

E. Roton Middle School

1. Project update - by Amar Shamas (Program Manager)

Mr. Shamas said everything was going along smoothly. Skanska put out a bid and is reviewing the results. Mr. Shamas then reviewed the scope of the renovation for a project cost of approximately 8 million dollars for minor additions, connectors, and elevators.

2. Review the GMP dated 12/21/06 received from Skanska USA Building, Inc. (CM) and refer the following to Common Council for action:
“a. Authorize the Mayor, Richard A. Moccia, to execute a Guaranteed Maximum Price (GMP) amendment to Skanska USA Building, Inc.’s contract for Construction Management (CM) Services for the Roton Middle School Improvement Project for a total not-to exceed $6,739,437 Acct #0904-5010-5777-B0312.
b. Establish an allowance for Owner’s Contingency in the amount of $675,000.
c. Authorize the NFCC to issue change orders on contract for a total not to exceed the Owner’s Contingency Allowance.”

** MR. OPDAHL MOVED TO APPROVE THE FOLLOWING ORDERS.

A. AUTHORIZE THE MAYOR, RICHARD A. MOCCIA, TO EXECUTE A GUARANTEED MAXIMUM PRICE (GMP) AMENDMENT TO SKANSKA USA BUILDING, INC.’S CONTRACT FOR CONSTRUCTION MANAGEMENT (CM) SERVICES FOR THE ROTON MIDDLE SCHOOL IMPROVEMENT PROJECT FOR A TOTAL NOT-TO EXCEED $6,739,437 ACCT #0904-5010-5777-B0312.
B. ESTABLISH AN ALLOWANCE FOR OWNER’S CONTINGENCY IN THE AMOUNT OF $675,000.
C. AUTHORIZE THE NFCC TO ISSUE CHANGE ORDERS ON CONTRACT FOR A TOTAL NOT TO EXCEED THE OWNER’S CONTINGENCY ALLOWANCE.

** THE MOTION PASSED UNANIMOUSLY.

Mr. Opdahl had a question about the construction schedule. Mr. Shamas said that construction was scheduled to begin in February and plans to start working on the science labs during April break. He hopes to have completed the majority of the project this summer. Mr. Shamas plans to have the project finished between September and October.

Mr. Shamas said that bids on Ponus Ridge Middle School project would go out at the end of the month and bids on Nathan Hale Middle School project would go out in Febuary.

The labs are to be phased out over two summers. Mr. Opdahl expressed concern about the projects schedule. Mr. Opdahl also expressed concern about whether the manufacturer of the science casework had filed for bankruptcy. Following a discussion, it was decided that there would be a meeting with the company about this issue.

F. Ponus Ridge Middle School

1. Project update - by Amar Shamas (Program Manager)

Mr. Shamas reported that the construction documents were completed and are expected to be approved the week of the 8th. The project will cost eight and a half million dollars. Construction is scheduled to begin in June and end in August of 2008. A discussion of the details of the project followed.

G. Nathan Hale Middle School

Mr. Shamas said they were looking to replace the following; the non-electronic type of windows, AC units and the Science labs. The price for the project is estimated at 9.5 million dollars. The project is expected to be approved on the 26th of January by the State. The project is planned to go out to bid sometime in February.

IV. SOUTH NORWALK LIBRARY

A. Project update by John Hawley – Program Manager

There was some talk about the operating hours for the South Norwalk Library.

B. Construction Change Order(s):

1. Review only, changes approved by staff:

PCO #78 ($ 3,103.00) Decrease GMP Void previously approved book security power change order
PCO #91 ($ 261.00) Increase GMP Credit to reconcile allowance and Gen. Condition budgets within the GMP

V. NATHANIEL ELY CENTER

A. Project update: By Alan Lo

Mr. Lo discussed the office space. He mentioned the progress on the foundation. He mentioned a problem with asbestos abatement with pipework in the tunnels and said that it would be on the agenda next month.

VI. MISCELLANEOUS ITEM(S)

A. None.

The mayor asked if there was any other issues.

Mr. Shamas mentioned some minor heating problems within the schools.

ADJOURNMENT

**MAYOR MOCCIA MOTIONED TO ADJOURN.
** THE MOTION PASSED UNANIMOUSLY.

The meeting adjourned at 6:20

Respectfully submitted,

Ian. A. Soltes. Telesco Secretarial Services.

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