APRIL 4, 2007

ATTENDANCE: Mayor Richard A. Moccia; Steven Kerschner, Committee Member,
Joseph Beggan, Committee Member; Paul Arcario, Committee
Member; Stuart Opdahl, Committee Member;Stuart Wells,
Committee Member; Douglas Sutton, Committee Member.

NFCC STAFF: Alan Lo, NFCC Staff.

GILBANE: Amar Shamas, Gilbane.

I. ROLL CALL

The Mayor called the meeting to order at 5:30 P.M.

II. MINUTES OF PREVIOUS MEETING(S)

March 7, 2007

** MR. KERSCHNER MADE A MOTION TO APPROVE THE MINUETS OF MARCH 7, 2007.

** MR. BEGGAN SECONDED THE MOTION.

** THE MOTION PASSED UNANIMOUSLY.

III. NORWALK SCHOOL PROJECTS

A. NORWALK HIGH SCHOOL

1. Project update - by Amar Shamas (Program Manager)

Mr. Shamas said that the exterior sheeting on the science addition was completed and that the addition was now water-tight. He stated that they were going to start placing ductwork inside the building. Also, exterior paneling will be installed on the science and orchestra additions. The windows for the science addition will be installed in mid-May. The addition is planned for completion in late August. Mr. Shamas stated that work in the orchestra addition was further along and ductwork within the addition was already up. Completion for the addition is planned for late August.

Mr. Shamas said that the chillers for the boiler room from China had arrived in New York City Harbor. He stated that the chillers would be installed around the 30th of April. The boiler room is planned for completion in late July.

Mr. Shamas said that they planned to start work on the locker room during April break and the locker room would take about five months to complete.

Mr. Shamas explained that, PCO#00031 $ 23,074.37 Increase GMP Provide 15 additional including conduit and wire as requested by owner, was actually for 15 additional security motion sensors.

2. Review and approve the following change orders:

PCO#00031 $ 23,074.37 Increase GMP Provide 15 additional including conduit and wire as requested by owner.
PCO#00034 $ 12,132.00 Increase GMP Provide a new 120/208 circuit panel and Transformer for fuel oil control panel per RFI 029.
PCO#00035 $ 6,824.45 Increase GMP Provide additional materials and labor due to existing under slab water conditions.
PCO#00036 $ 152.00 CM Contingency Repair to anchor bolts at science addition
PCO#00037 $ 11,541.56 CM Contingency Provide 2” expansion joint at science Addition and orchestra addition.
PCO#00038 $ 5,599.54 Increase GMP Provide roof access hatch at the science Addition per A/E direction.

The rest of the changes were reviewed and there was no questioned brought forwards by the committee.

** MR. OPDAHL MADE A MOTION FOR APPROVAL OF
PCO#00031 $ 23,074.37 Increase GMP Provide 15 additional including conduit and wire as requested by owner.
PCO#00034 $ 12,132.00 Increase GMP Provide a new 120/208 circuit panel and Transformer for fuel oil control panel per RFI 029.
PCO#00035 $ 6,824.45 Increase GMP Provide additional materials and labor due to existing under slab water conditions.
PCO#00036 $ 152.00 CM Contingency Repair to anchor bolts at science addition
PCO#00037 $ 11,541.56 CM Contingency Provide 2” expansion joint at science Addition and orchestra addition.
PCO#00038 $ 5,599.54 Increase GMP Provide roof access hatch at the science Addition per A/E direction.

** MR. WELLS SECONDED THE MOTION.

** THE MOTION PASSED UNANIMOUSLY.

3. Review only, changes approved by staff:

PCO#00032 $ 11,670.26 CM Contingency. Provide steel framing and revised support for RTU-2 at Orchestra addition.

Mr. Shamas reviewed the changes for the committee.

III.A.4. Review only, changes approved by staff for the following change orders to Co-Energy America, Inc. for providing services associated with the NHS co-gen system:

CEA #6 $ 5,128.28 Increase Contract Provide an additional relay in order to meet CL&P protection requirements

Mr. Shamas reviewed the need for the change orders for the committee.

5. Review the following and refer to Common Council for action:

“a. Authorize the Mayor, Richard A. Moccia, to execute contract with ESM Van & Storage for providing moving services for the Norwalk High School Project for a total not-to exceed $62,735.10 Acct #0904-5010-5777-B0310.
b. Authorize the NFCC to issue change orders on contract for a total not to exceed $7,200.00”

Mr. Shamas said that, with summer approaching, the moving company needed to move all the furniture and boxes into the new additions. A comprehensive bid was sent and ESM Van & Storage was chosen.

** MR. OPDAHL MADE A MOTION TO APPROVE ITEMS:
A. AUTHORIZE THE MAYOR, RICHARD A. MOCCIA, TO EXECUTE CONTRACT WITH ESM VAN & STORAGE FOR PROVIDING MOVING SERVICES FOR THE NORWALK HIGH SCHOOL PROJECT FOR A TOTAL NOT-TO EXCEED $62,735.10 ACCT #0904-5010-5777-B0310.

B. AUTHORIZE THE NFCC TO ISSUE CHANGE ORDERS ON CONTRACT FOR A TOTAL NOT TO EXCEED $7,200.00

** MR. BEGGAN SECONDED THE MOTION.

** THE MOTION PASSED UNANIMOUSLY.

6. Update on the proposed replacement of the pool filtration system.

Mr. Opdahl stated that there had been a meeting with Gilbane about the pool filter replacement. He stated that a sand filtration system and a PBG tablet filtration system for the pool had been chosen. Work on the pool will happen during the summer months.

Mr. Opdahl requested that the phone system be looked at.

B. TRACEY ELEMENTARY SCHOOL

1. Review and approve the following change orders:

CE#051 $ 38,782.00 Increase GMP Additional out of scope General Tradeswork.

CE#066 $ 22,280.00 Increase GMP Additional dumpster and cleanup.

CE#072 $ 2,930.00 Increase GMP Sprinkler system flushing due to water retest.

CE#077 $ 33,365.00 Increase GMP Additional painting for MEP systems, Library and classrooms.

CE#084 $ 1,170.00 Increase GMP Added railing at Camp Street entrance.
CE#085 $ 2,467.00 Increase GMP Provide window blinds at 1988 addition.

CE#086 $ 4,275.00 Increase GMP Repair exterior ramp at cafeteria per building official.

CE#087 $ 6,234.00 Increase GMP Clean existing heating oil tank.

CE#088 $ 3,073.00 Increase GMP Building Temp. Controls revisions.

CE#089 $ 23,637.00 Increase GMP Replacement of Exhaust fan EF-1.

CE#090 $ 6,461.00 Increase GMP Provide Bypass at heat exchangers.

CE#091 $ 1,834.00 Increase GMP Provide additional abatement at existing Piping for access.
($ 57,832.00) Decrease GMP Various Trade Contract Allowance Credits.

Mayor Moccia expressed strong concerns about the costs involved in the project.

** MR. KERSCHNER MADE A MOTION FOR THE APPOVEL OF:
CE#051 $ 38,782.00 INCREASE GMP ADDITIONAL OUT OF SCOPE GENERAL TRADESWORK.

CE#066 $ 22,280.00 INCREASE GMP ADDITIONAL DUMPSTER AND CLEANUP.

CE#072 $ 2,930.00 INCREASE GMP SPRINKLER SYSTEM FLUSHING DUE TO WATER RETEST.

CE#077 $ 33,365.00 INCREASE GMP ADDITIONAL PAINTING FOR MEP SYSTEMS, LIBRARY AND CLASSROOMS.

CE#084 $ 1,170.00 INCREASE GMP ADDED RAILING AT CAMP STREET ENTRANCE.

CE#085 $ 2,467.00 INCREASE GMP PROVIDE WINDOW BLINDS AT 1988 ADDITION.

CE#086 $ 4,275.00 INCREASE GMP REPAIR EXTERIOR RAMP AT CAFETERIA PER BUILDING OFFICIAL.

CE#087 $ 6,234.00 INCREASE GMP CLEAN EXISTING HEATING OIL TANK.

CE#088 $ 3,073.00 INCREASE GMP BUILDING TEMP. CONTROLS REVISIONS.

CE#089 $ 23,637.00 INCREASE GMP REPLACEMENT OF EXHAUST FAN EF-1.

CE#090 $ 6,461.00 INCREASE GMP PROVIDE BYPASS AT HEAT EXCHANGERS.

CE#091 $ 1,834.00 INCREASE GMP PROVIDE ADDITIONAL ABATEMENT AT EXISTING PIPING FOR ACCESS.
($ 57,832.00) DECREASE GMP VARIOUS TRADE CONTRACT ALLOWANCE CREDITS.

** MR BEGGAN SECONDED THE MOTION.

** THE MOTION WAS PASSED UNANIMOUSLY.

There are no more planned work orders for Tracey Elementary School.

III.C. COLUMBUS ELEMENTARY SCHOOL

1. Review and approve the following change orders:

CE#063 $ 17,601.00 Increase GMP Additional out of scope electrical work.
CE#064 $ 7,041.00 Increase GMP Clean existing oil tank.
CE#066 $ 16,834.00 Increase GMP Additional out of scope General Tradeswork
CE#068 ($ 43,000.00) Decrease GMP Buy out credit for Alternate No.1.
($ 91,635.00) Decrease GMP Various Trade Contract Allowance Credits.

Mr. Shamas explained the need for additional electrical work and for the “Out of scope” General Tradeswork.

** MR SUTTON MADE A MOTION TO APPROVE
CE#063 $ 17,601.00 INCREASE GMP ADDITIONAL OUT OF SCOPE ELECTRICAL WORK.

CE#064 $ 7,041.00 INCREASE GMP CLEAN EXISTING OIL TANK.

CE#066 $ 16,834.00 INCREASE GMP ADDITIONAL OUT OF SCOPE GENERAL TRADESWORK

CE#068 ($ 43,000.00) DECREASE GMP BUY OUT CREDIT FOR ALTERNATE NO.1.
($ 91,635.00) DECREASE GMP VARIOUS TRADE CONTRACT ALLOWANCE CREDITS.

** MR WELLS SECONDED THE MOTION.

** THE MOTION PASSED UNANIMOUSLY.

D. ROTON MIDDLE SCHOOL

1. Project update - by Amar Shamas (Program Manager)

Mr. Shamas updated the progress on Roton Middle School for the committee. He reported that progress on the school so far was mainly the completion of hallways and doors.

E. Ponus Ridge Middle School

1. Project update - by Amar Shamas (Program Manager)

Mr. Shamas stated the bidding for Ponus Ridge Middle School was complete and that the project had come up under the planned budget. Mr. Shamas then reviewed the planned budget for the project with the committee.

There were some concerns raised about the bidder for the project.

2. Review the GMP dated 3/27/07 received from Newfield Construction, Inc. (CM) and refer the following to Common Council for action:

“a. Authorize the Mayor, Richard A. Moccia, to execute an amendment (the GMP) to Newfield Construction, Inc.’s contract for Construction Management (CM) Services for the Ponus Ridge Middle School Improvement Project for a total not-to exceed $5,829,543 Acct #0904-5010-5777-B0317.
b. Establish an allowance for Owner’s Contingency in the amount of $795,528.
c. Authorize the NFCC to issue change orders on contract for a total not to exceed the Owner’s Contingency Allowance.”

** MR. ARCARIO MADE A MOTION FOR APPROVAL OF
A. AUTHORIZE THE MAYOR, RICHARD A. MOCCIA, TO EXECUTE AN AMENDMENT (THE GMP) TO NEWFIELD CONSTRUCTION, INC.’S CONTRACT FOR CONSTRUCTION MANAGEMENT (CM) SERVICES FOR THE PONUS RIDGE MIDDLE SCHOOL IMPROVEMENT PROJECT FOR A TOTAL NOT-TO EXCEED $5,829,543 ACCT #0904-5010-5777-B0317.
B. ESTABLISH AN ALLOWANCE FOR OWNER’S CONTINGENCY IN THE AMOUNT OF $795,528.
C. AUTHORIZE THE NFCC TO ISSUE CHANGE ORDERS ON CONTRACT FOR A TOTAL NOT TO EXCEED THE OWNER’S CONTINGENCY ALLOWANCE.”

** MR. WELLS SECONDED THE MOTION.

** THE MOTION PASSED UNANMOUSLY.

F. Nathan Hale Middle School

1. Project update - by Amar Shamas (Program Manager).

Mr. Shamas presented the bidding results for the committee and stated that the lowest bidder for the project was not qualified to undertake the project.

2. Review the GMP dated TBD received from Newfield Construction, Inc. (CM) and refer the following to Common Council for action:
“a. Authorize the Mayor, Richard A. Moccia, to execute an amendment (the GMP) to Newfield Construction, Inc.’s contract for Construction Management (CM) Services for the Nathan Hale Middle School Improvement Project for a total not-to exceed $TBD Acct #0904-5010-5777-B0316.
b. Establish an allowance for Owner’s Contingency in the amount of $TBD.
c. Authorize the NFCC to issue change orders on contract for a total not to exceed the Owner’s Contingency Allowance.”

** MR ARCARIO MADE A MOTION FOR APPROVAL OF:
REVIEW THE GMP DATED TBD RECEIVED FROM NEWFIELD CONSTRUCTION, INC. (CM) AND REFER THE FOLLOWING TO COMMON COUNCIL FOR ACTION:

“A. AUTHORIZE THE MAYOR, RICHARD A. MOCCIA, TO EXECUTE AN AMENDMENT (THE GMP) TO NEWFIELD CONSTRUCTION, INC.’S CONTRACT FOR CONSTRUCTION MANAGEMENT (CM) SERVICES FOR THE NATHAN HALE MIDDLE SCHOOL IMPROVEMENT PROJECT FOR A TOTAL NOT-TO EXCEED $TBD ACCT #0904-5010-5777-B0316.

B. ESTABLISH AN ALLOWANCE FOR OWNER’S CONTINGENCY IN THE AMOUNT OF $TBD.

C. AUTHORIZE THE NFCC TO ISSUE CHANGE ORDERS ON CONTRACT FOR A TOTAL NOT TO EXCEED THE OWNER’S CONTINGENCY ALLOWANCE.”

III.G. BRIEN MCMAHON HIGH SCHOOL

1. Review and approve the following change orders:

Mr. Shamas said there was good news about the Brien McMahon High School Project. A discussion followed about the progress that had been made. There was also some discussion about a settlement with one of the companies involved with the project.

Also an odor problem concerning the sewers clogging had been resolved.

CCA#100003 200,000.00 Increase GMP Final settlement of the Tougher Mechanical sub-contractor.
BEA#30073 49,179.00 CM Contingency Provide pipe tunnel cleanup due to Blockage at exterior sanitary manhole

** MR. SUTTON MADE A MOTION FOR THE APPROVAL OF:
CCA#100003 200,000.00 INCREASE GMP FINAL SETTLEMENT OF THE TOUGHER MECHANICAL SUB-CONTRACTOR.

BEA#30073 49,179.00 CM CONTINGENCY PROVIDE PIPE TUNNEL CLEANUP DUE TO BLOCKAGE AT EXTERIOR SANITARY MANHOLE

** MR. BEGGAN SECONDED THE MOTION.

** THE MOTION WAS PASSED UNANIMOUSLY.

2. Review bids for the construction of the Concession Stand and refer the following to the Common Council for approval:

Mr. Lo reported an increase in the amount of bidders for the work on the concession stand. All Phase Construction was the lowest bidder.

There was a discussion that followed about the budget for the project.

“a. Authorize the Mayor, Richard A. Moccia, to execute a contract with Ray Weiner LLC dba All Phase Construction for the construction of the Concession Building at Brien McMahon High School for at total not to exceed $353,000.00. Acct. #09055010-4860-C0237 and #09055010-5777-C0237.
b. Authorize the NFCC to issue change orders on Contract for a total not to exceed $35,300.00.”

** MR KERSCHNER MADE A MOTION FOR THE APPROVAL OF
A. AUTHORIZE THE MAYOR, RICHARD A. MOCCIA, TO EXECUTE A CONTRACT WITH RAY WEINER LLC DBA ALL PHASE CONSTRUCTION FOR THE CONSTRUCTION OF THE CONCESSION BUILDING AT BRIEN MCMAHON HIGH SCHOOL FOR AT TOTAL NOT TO EXCEED $353,000.00. ACCT. #09055010-4860-C0237 AND #09055010-5777-C0237.

B. AUTHORIZE THE NFCC TO ISSUE CHANGE ORDERS ON CONTRACT
FOR A TOTAL NOT TO EXCEED $35,300.00.”

IV. NATHANIEL ELY CENTER

A. Project update: By Alan Lo

Mr. Lo reminded the committee about the start of the project and several proposed changes to the work being done on the center. He explained that the building management system for the heating system had been left out due to complications in the bidding.

B. Change Orders with W&M Construction

1. Review and approve the following change orders:
PCO #TBD $24,941.93 Increase GMP Install new controls for the existing building heating system and integrate with the new building mgt. system. Negotiating on mark-up reduction. Final amt. to be added to control contractor price.

** MR. WELLS MADE A MOTION TO APPROVE PCO #TBD $24,941.93 INCREASE GMP INSTALL NEW CONTROLS FOR THE EXISTING BUILDING HEATING SYSTEM AND INTEGRATE WITH THE NEW BUILDING MGT. SYSTEM. NEGOTIATING ON MARK-UP REDUCTION. FINAL AMT. TO BE ADDED TO CONTROL CONTRACTOR PRICE.

** MR BEGGAN SECONDED THE MOTION.

** THE MOTION PASSED UNANIMOUSLY.

IV.B.2. Review only, changes approved by staff:

PCO #26 $2,022.94 Increase GMP Installation of acoustical ceiling in Rm 202
PCO #31 $ 832.54 Increase GMP Addt’l fire pull station
PCO #32 $ 652.55 Increase GMP Emergency Light in Rm 127
PCO #35 $4,600.00 CM Contingency Temporary fencing around construction site
PCO #36 $1,404.34 Increase GMP Modify existing ceiling for new wall in Rm 126 & 127
PCO #37 $3,848.26 CM Contingency Construction Clean-up for DHS classroom certification
PCO #38 $5,831.63 Increase GMP Furr out walls in old Admin. Offices to cover old walls
PCO #39 $2,205.36 Increase GMP Create new elec. closet
PCO #40 $3,934.96 CM Contingency Add window blocking not shown on drawing
PCO #41 $8,490.04 Increase GMP Floor leveling for new tile in old Admin. Offices
PCO #42 $ 443.45 Increase GMP Add wall at front entrance
PCO #43 $ 373.23 Increase GMP Reframe around drinking fountain
PCO #44 $ 880.00 CM Contingency Premium time for General Trade to meet deadline for classroom reopening.
PCO #45 $1,828.33 CM Contingency Misc. General Trade work
PCO #46 $2,638.17 CM Contingency Addt’l roofing by elevator shaft

The changes were reviewed by the committee. There was no discussion about the changes.

V. MISCELLANEOUS ITEM(S)

There was a brief discussion about the budget for Columbus School and there was talk about scrubbing the unused money in the budgets.

ADJOURNMENT

** MR. BEGGAN MADE A MOTION TO ADJOURN.

** THE MOTION WAS SECONDED BY MR. WELLS.

** THE MOTION PASSED UNANIMOUSLY.
The meeting adjourned at 6:40 P.M.

Sincerely submitted,
Ian Soltes.
Telesco Secretarial Services.

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