AUGUST 1, 2007

ATTENDANCE: Mayor Richard A. Moccia; Douglas Sutton, Common Council;
Richard Tavella, Stuart Wells, Steven Kirschner, Greg Burnett
(5:40 p.m.)

STAFF: Amar Shamas, Gilbane Program Manager
I. ROLL CALL

Mayor Moccia called the meeting to order at 5:35 p.m. There was a quorum present. Mayor Moccia introduced the new Commission member, Mr. Tavella, to his fellow Commissioners.
II. MINUTES OF PREVIOUS MEETING(S)

July 11, 2007

** MR. WELLS MOVED TO APPROVE THE MINUTES AS SUBMITTED.
** MR. SUTTON SECONDED.
** THE MOTION PASSED WITH THREE IN FAVOR (SUTTON, WELLS, & KERSCHNER) AND ONE ABSTENTION (TAVELLA).

III. NORWALK SCHOOL PROJECTS

A. Norwalk High School

1. Project update - by Amar Shamas (Program Manager)

Mr. Shamas gave a quick overview of the project for Mr. Tavella. He stated that O&G were the construction company and Fletcher Thompson was the architect. The science addition is expected to be completed around September 13th. The boiler room and the HVAC system will be done in late September to early October. Air conditioning will not be available until sometime in October after the custom chillers and the Cogen unit have been installed. The Orchestra wing should be completed by August 27th and the locker room areas will be completed by August 14th except for the bathroom and showers, which are expected to be completed by end of September. The mini gyms will be completed around mid September, the coach’s area above the main gym. will be completed around mi September, and the 1st floor bathrooms in D house will be completed in late September. NHS administration and building advisory committee have been advised of these completion dates. The Mayor asked when the students return to the facility. Mr. Shamas said that the teachers return on the 27th of August and the students will return on August 28th.

Mr. Burnett joined the meeting at 5:40 p.m.
2. Review and approve the following change orders:

PCO#00084 $ 57,989.00 Increase GMP Provide mud set for porcelain tile at the
2nd floor lobby and corridor areas due to existing poor underlayment and
field conditions.

Mr. Shamas reviewed the problem that had been discovered when the tiles were removed from the second floor lobby. He said that the foundational layer had cracked and was disintegrating.

** MR. KERSCHNER MOVED TO APPROVE THE FOLLOWING CHANGE ORDER:

PCO#00084 $ 57,989.00 INCREASE GMP PROVIDE MUD SET FOR PORCELAIN TILE AT THE 2ND FLOOR LOBBY AND CORRIDOR AREAS DUE TO EXISTING POOR UNDERLAYMENT AND FIELD CONDITIONS.

3. Review only, changes approved by staff:

PCO#00055 $ 11,628.63 Increase GMP Provide additional demo and acoustical
ceilings at thirds floor due to existing
conditions and as directed by A/E.
PCO#00056 $ 13,629.08 Increase GMP Provide additional Electrical and HVAC
work related to the new Dark Room
as directed by the A/E.
PCO#00064 $ 15,658.29 Increase GMP Provide additional hardware at all stair
wells wood doors as directed by the
A/E and due to existing frames conditions.
PCO#00073 $ 14,896.69 Increase GMP Provide additional floor demo at the locker
room shower areas due to existing
field conditions.
PCO#00075 $ 9,344.29 Increase GMP Provide additional pavement removal and
repaving at the school drive due to
existing road conditions and as directed
by the Owner.
PCO#00077 $ 4,124.88 Increase GMP Provide fiberglass lab cabinets in lieu of
metal acid cabinets at science labs as
requested by NHS.
PCO#00078 $ 1,345.64 Increase GMP Remove and replace existing damaged
wood flooring at the wood shop area due
to existing field conditions.
PCO#00080 $ 10,361.73 Increase GMP Provide power to new chillers located in
the boiler room as directed by the A/E.
PCO#00081 $ 6,261.42 Increase GMP Provide power to the new emergency
generator as directed by the A/E.

Mr. Shamas reviewed the various change orders with the Commission. Mayor Moccia commented that he still could not believe the drawings omitted the electrical outlet for the chillers (PCO#00080).

III.A.4 Review bids for moving services and refer to Common Council for action:

“a. Authorize the Mayor, Richard A. Moccia, to execute contract with William B. Meyer, Inc. for providing moving services for the Norwalk High School Project for a total not-to exceed $ 62,140.00 Acct #0904-5010-5777-B0310.
b. Authorize the NFCC to issue change orders on contract for a total not to exceed $ 6,200.00”

Mr. Shamas said that the bids had come in for the project and that while West End Moving and Storage Company had the lowest bid, the company had forgotten to include the bid bond. Therefore, the contract would go to William B. Meyer, the second lowest bid. Mr. Shamas also informed the group that East Side Movers had submitted a bid that did not have a dollar figure included for the bid. Mr. Kerschner pointed out that this meant that the City would be paying $14,000 more over a clerical error on the part of the contractor. A discussion about this situation then followed. Mayor Moccia said that he would discuss this issue with the Legal Department.

**MR. KERSCHNER MOVED TO APPROVE THE FOLLOWING ACTION PENDING CLARIFICATION OF THE SITUATION BY THE LEGAL DEPARTMENT:

“A. AUTHORIZE THE MAYOR, RICHARD A. MOCCIA, TO EXECUTE CONTRACT WITH WILLIAM B. MEYER, INC. FOR PROVIDING MOVING SERVICES FOR THE NORWALK HIGH SCHOOL PROJECT FOR A TOTAL NOT-TO EXCEED $ 62,140.00 ACCT #0904-5010-5777-B0310.
B. AUTHORIZE THE NFCC TO ISSUE CHANGE ORDERS ON CONTRACT FOR A TOTAL NOT TO EXCEED $ 6,200.00”

** MR. SUTTON SECONDED.
** THE MOTION PASSED UNANIMOUSLY.

B. Roton Middle School

1. Project update – by Amar Shamas (Program Manager)

Mr. Shamas said that the Roton Middle School project consists of the addition of two connectors and an elevator along with some interior remodeling. Skanka is the contractor and the project is moving forward. However there is a shortage of workers available for the plumbing upgrades that need to be done. Mr. Shamas informed the group that per the project schedule, some areas will not be completed by school opening which includes the south connector, elevator which will be completed by 1st week in September. The Boiler rooms will be completed in late September and some science classrooms may not have all of the plumbing fixtures operational and completed.

2. Review the following and refer to Common Council for action:

“Authorize the Mayor, Richard A. Moccia, to execute an amendment to Silver/ Petrucelli and Associates, Inc. architectural/engineering design services contract for the Roton Middle School Project, in order to increase the current hazardous material monitoring allowance by $17,000.00 for additional monitoring services associated with the abatement phase for the project. Acct #0904-5010-5777-B0312”.

** MR. BURNETT MOVED TO APPROVE THE FOLLOWING RECOMMENDATION TO THE COMMON COUNCIL:

“AUTHORIZE THE MAYOR, RICHARD A. MOCCIA, TO EXECUTE AN AMENDMENT TO SILVER/ PETRUCELLI AND ASSOCIATES, INC. ARCHITECTURAL/ENGINEERING DESIGN SERVICES CONTRACT FOR THE ROTON MIDDLE SCHOOL PROJECT, IN ORDER TO INCREASE THE CURRENT HAZARDOUS MATERIAL MONITORING ALLOWANCE BY $17,000.00 FOR ADDITIONAL MONITORING SERVICES ASSOCIATED WITH THE ABATEMENT PHASE FOR THE PROJECT. ACCT #0904-5010-5777-B0312”.

** MR. WELLS SECONDED.

Mr. Shamas said that this motion should take the project to the full completion of the abatement.

** THE MOTION PASSED UNANIMOUSLY.

III.C. Ponus Ridge Middle School

1. Project update - by Amar Shamas (Program Manager)

Mr. Shamas said that the Ponus project was moving forward and was expected to be completed by August 2008. Newfield is the contractor and the hallway ceilings are being left open for later HVAC work. There were no change orders.

D. Nathan Hale Middle School

1. Project update - by Amar Shamas (Program Manager)

Hale has the same contractor and completion date. The boilers are being replaced. There were no change orders.

IV. NATHANIEL ELY CENTER

A. Project update: By Alan Lo

Mr. Shamas said that he did not have any information on this project for the Commission.

V. MISCELLANEOUS ITEM(S)

The Mayor said that there had been a question about painting Tracey School. He said that Mr. Gorian had published a bid request on his own and that the competitive bid results would be coming to the NFCC in the near future. The Mayor commented that this was done outside of the normal procedure, but that the bids were in fact, competitive. The money is allocated in the Capital Budget.

Mr. Kerschner asked when the next meeting would be. It was determined that it would be on September 5, 2007.

ADJOURNMENT

** MR. BURNETT MOVED TO ADJOURN.
** MR. SUTTON SECONDED.
** THE MOTION PASSED UNANIMOUSLY.

The meeting adjourned at 6:07 p.m.

Respectfully submitted,

Sharon L. Soltes
Telesco Secretarial Service

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