SEPTEMBER 5, 2007

ATTENDANCE: Mayor Richard A. Moccia, Doug Sutton (5:35), Stuart Wells, Stuart A. Opdahl, Paul Arcario, Doug Hempstead (5:35), Greg Burnett, Joe Beggan

STAFF: Alan Lo, NFCC Coordinator; Amar Shamas, Gilbane Program Manager

I. ROLL CALL

Mayor Moccia called the meeting to order at 5:30 p.m.

II. MINUTES OF PREVIOUS MEETING(S)
August 1, 2007

** MR. BURNETT MOVED TO ACCEPT THE MINUTES OF THE AUGUST 1ST MEETING AS SUBMITTED.
** MOTION PASSED UNANIMOUSLY.

III. NORWALK SCHOOL PROJECTS

A. NORWALK HIGH SCHOOL

Mayor Moccia said that before discussion began on this item he wanted to thank everyone who’d worked on the project. He said that he attended the opening of Norwalk High and that the phone and intercom systems were working and everyone had done a good job.

Mr. Lo said that construction on Norwalk High was very different from Brien McMahon even though they were both high schools, explaining that there was swing space available in Brien McMahon so students and facilities could be moved there while construction was being done in another part of the building making it possible to work through the whole year. At Norwalk High, there was no such space and so construction had to be completed in two months.

Doug Hempstead and Doug Sutton arrived at 5:35 p.m.

1. Project update - by Amar Shamas (Program Manager)

Mr. Shamas said that existing Norwalk High School building had been going through a significant amount of renovation in the previous two months. He said that approximately 100,000 square feet of the building on the 1st, 2nd and 3rd floors was renovated and that fortunately, everything was able to be moved and the school was opened on time. He said that the new 1,500 square foot orchestra addition to the music wing was also open and occupied and that the third floor B house existing science labs were also renovated. Mr. Shamas said that the boiler room work was ongoing and would probably be finished in the following week or two with the rest of the cooling tower tied in by the end of October. He reported that the science addition work was ongoing and that the target date for occupancy was September 13th but that it may be pushed to the 28th of September. He said that he would receive a schedule update the following day and he’d be clear on that target date then. He continued, saying that there were some factors which pushed the completion date back including the plumber being replaced and some issues with working with concrete and steel. He said that work on the coach’s area, locker room, bathrooms and showers on the third floor above the gymnasium was still underway as well as the second floor career center and the first floor bathrooms. He said that this was expected to be finished in the following one to two weeks and that focus was on the higher priority areas as they were turned back over to the school. Mr. Shamas said that he’d been at the school every day, sometimes 2-3 times a day coordinating with the new principal to make sure that he was on board as far as all the dates as they continued to evolve.

Mayor Moccia asked when the science wing walkway would be completed.

Mr. Shamas said that they hoped to have it completed in the next couple weeks, adding that they were starting to put up metal panels and that the concrete part of it was very complicated which was what really affected the completion target. He said he’d find out the following day exactly when it would be completed. Mr. Shamas said that there was now additional parking for the school in front of the science wing and the parking lot expansion by the music wing was finished.

Mr. Lo mentioned that there was a little more painting than had been originally planned.

Mr. Burnett said that there were some items that should have been addressed by Fletcher Thompson but were not. He asked how those issues, for example, the band room not being painted and paneling which was painted red instead of green.

Mr. Opdahl said that he’d gone through every one of those issues in a meeting that same morning and that a whole chart was being developed on what was or wasn’t to be done, whose responsibility they were and the timeframes in which they were to be completed. Mr. Opdahl said that the chart would be available at the next meeting, adding that there were some things that some people thought should have been done but in reality were never on the list to be done and each of those would also be explained at the next meeting.

Mr. Shamas said that renovation for the music wing was slated for next summer so the only thing that was done there was the flooring.

Mr. Wells said that it might be helpful to get some information to the occupants in the next few weeks so that they had a better understanding of the schedule.

Mr. Shamas said that this was a very complicated 13 phase project with many of the phases overlapped instead of being completed one at a time and that he would explain this further when they met with the BAC.

2. Review and approve the following change orders:

PCO#00074 $ 3,328.51 Increase GMP Provide roof access ladder at the science building per A/E.
PCO#00085 $ 8,401.41 Increase GMP Provide Misc. electrical work at the locker room per A/E direction.
PCO#00086 $ 10,822.24 CM Contingency Remove asbestos from 2nd floor B house due to piping demo.
PCO#00087 $ 2,265.65 Increase GMP Power to emergency gas panels in prep rooms at the Science addition.
PCO#00088 $ 2,057.38 Increase GMP Disconnect and reinstall power and data to drafting tables due to relocation
PCO#00089 $ 24,363.00 Increase GMP Provide 2 new sump pumps at boiler room on T&M per A/E direction.
PCO#00090 $ 5,245.67 CM Contingency Provide demo of conc. wall in order to access gas and sanitary in the boiler room.
PCO#00091 $ 4,386.72 Increase GMP Revisions to hand railing at Stair #1 at the Science addition per A/E.
PCO#00092 $ 10,293.00 CM Contingency Provide new soffits and ceilings at 3rd Floor corridor due to field conditions.

Mr. Opdahl asked for an explanation of PCO#00090

Mr. Shamas said that the two sump pumps were on a time and material basis, not based on quotes because the original quote that came in was for about $26,000.

Mr. Opdahl asked for PCO#00088 to be explained.

Mr. Shamas said that the tables had to be disconnected because of the creation of the culinary arts space. He said that there was a bus duct that ran through the drafting area and into the newly created culinary arts space and so the five rows of tables all had to be shifted forward, everything had to be disconnected from the bus duct and then reconnected. He said that this was also done on a time and materials basis and for the amount of work, $2,057.38 was a good price.

** MR. OPDAHL MOVED TO ACCEPT THE CHANGE ORDERS FOR THE NORWALK HIGH SCHOOL PROJECTS.
** MOTION PASSED UNANIMOUSLY.

3. Review only, changes approved by staff:

PCO#00082 $ 2,681.17 CM Contingency Modification to lab casework due to field conditions.

4. Review the following and refer to Common Council for action:

Authorize the Mayor, Richard A. Moccia, to execute an amendment to Fletcher Thompson, Inc.'s architectural design services contract for Norwalk High School, to provide design services for the Culinary Arts kitchen facility for a total of $22,500.00. Acct #09045010-5777-B0310.

Mr. Opdahl explained that the culinary arts room was next to the drafting room on one side and the woodshop on the other and that it was a rather long, narrow room compared to the one at Brien McMahon. He said that it was approximately the same square footage but that a full design on that room and a design on the hood was needed, particularly for the mechanicals.

Mayor Moccia asked the square footage of the room.

Mr. Shamas said that it was approximately 1,600 – 2,000 square feet. He then explained that Fletcher Thompson, Inc.’s services would include designs for the hood, equipment, plumbing, electricity and all of the MEPs and also space proofing the area for layouts, reviewing chart drawings, submittals, construction administration, and bid documents.

Mr. Burnett said that there was a small office at the entrance of the room and asked if that room would be used as additional space.

Mr. Opdahl said that it would and that its wall would be coming down adding that unfortunately there were two support columns in that room which were in odd places and would be difficult to work around.

** MR. HEMPSTEAD MOVED THE AUTHORIZATION.
** MOTION PASSED UNANIMOUSLY.

B. ROTON MIDDLE SCHOOL

1. Project update – by Amar Shamas (Program Manager)

Mr. Shamas said that Roton Middle School was basically a summer renovation project. He said that Skanska was the Construction Manager and that the project went pretty well despite a couple difficult mechanical and masonry issues. He said that the mason did not keep to schedule and there were problems with the glazing contractor towards the end as well but that the school was able to be opened on time. He said that work was ongoing there in terms of finishing the south connector which was always anticipated per the schedule to be finished sometime in the following week and added that the boiler room work was also ongoing and expected to be finished sometime in the end of September for the heating season as per the original schedule. He reported that the elevator was finished and awaiting State certification which was expected in the following week. He said that the science lab renovation was complete except for some follow-up work which needed to be done, including finishing the plumbing tie-ins. Mr. Shamas said that all the windows were in and some miscellaneous site work was being done and that the project was expected to be substantially complete by the end of September or the beginning of October.

Mr. Hempstead asked if that included cleaning up the site.

Mr. Shamas said that it did and that the site was currently kept tidy because school buses and public buses had to be able to go through the area. He added that the project had gone smoothly despite the fact that approximately $6 million worth of work was done in about two and a half months. He said that in comparison to Ponus Ridge and Nathan Hale, this was the most aggressive of construction projects.

2. Review only, changes approved by staff:

CE#00017 $ 20,472.00 Increase GMP Revisions to science Rooms 140 as requested by NPS and school.
CE#00019 $ 4,476.00 Increase GMP Provide exit signage revisions per A/E request.
CE#00033 $ 17,284.00 Increase GMP Abate additional flooring in corridors and lobby areas per NPS request.
CE#00036 $ 10,013.00 Increase GMP Replace 5 windows at front of building including abatement per NPS request
CE#00038 $ 1,044.00 Increase GMP Provide additional rebar at the elevator shaft per A/E request
CE#00041 $ 24,912.00 Increase GMP Remove and encapsulate asbestos ceilings at music rooms 244 & 245.
CE#00044 $ 5,997.00 Increase GMP Power wash boiler room prior to new equipment. Field condition.
CE#00045 $ 15,923.00 Increase GMP Provide door frame, railing and masonry work at Stair 1. Field condition.
CE#00048 $ 5,086.00 Increase GMP Provide revised gas spigots in the labs per NPS request.
CE#00053 $ 3,053.00 Increase GMP Misc. carpentry and relocation of white boards. Field condition
CE#00055 $ 9,114.00 Increase GMP Provide pressure switch for Fire Protections pump per RFI #28.

C. PONUS RIDGE MIDDLE SCHOOL

1. Project update - by Amar Shamas (Program Manager)

Mr. Shamas said that the Ponus Ridge project was fairly similar to Nathan Hale. He said it was a 100,000 square foot building and that all of the science laboratories, of which there were six were renovated. He said that some rooftop units were installed and that about 50% of the windows had been replaced. He added that ceiling and HVAC work was done and new duct work was installed which was part of the overall program for the building. He said that everyone was working diligently on the project to try to get it open on time and it did open on time thanks to all the building officials. He said that the project went fairly smoothly and due to its being confined to certain areas. He said that this project was slated to be completed in August of next year and that the contractor was currently working predominately second shift to try to finish up some additional HVAC work and piping above the ceiling, while avoiding interference with the school’s population and operations.

Mr. Beggan asked if the difference in price for asbestos abatement at Ponus Ridge and Roton Middle Schools was because flooring was such a different kind of project.

Mr. Shamas said that Mr. Beggan was absolutely right and abatement in piping was much easier than flooring abatement.

2. Review only, changes approved by staff:

PCO#004 $ 4,447.65 Increase GMP Demo drywall from partitions in 5 classrooms, per direction of A&E
PCO#005 $ 4,130.00 Increase GMP Remove asbestos pipe insulation concealed in demo’d science lab walls.
PCO#006 $ 8,496.00 Increase GMP Remove 280 LF asbestos pipe insulation prior to ceiling removal, per TRC.
PCO#007 $ 4,217.35 Increase GMP Remove support beam for abandoned moveable partition in Cafeteria, per A/E.
PCO#008 $ 880.00 Increase GMP Remove asbestos pipe insulation in tunnel for additional plumbing tie-ins.
PCO#009 $ 2,500.00 Increase GMP Remove window with ACM prior to scheduled window work, for verification.
PCO#010 $ 1,119.71 Increase GMP Provide masonry infill at removed security gate, as directed by Architect.
PCO#011 $ 1,140.00 Increase GMP Replace ceiling grid & tile in science prep rooms for ductwork, per A/E.
PCO#012 $ 217.76 Increase GMP Remove existing non- recessed floor boxes prior to new flooring installation.
PCO#013 $ 1,992.00 Increase GMP Remove asbestos pipe insulation at CUH in Kitchen, due to leaking pipe removal.
PCO#014 $ 6,048.00 Increase GMP Remove 280 LF asbestos pipe insulation prior to ceiling removal, per TRC.
PCO#015 $ 5,150.00 Increase GMP Remove asbestos pipe insulation at CUH’s in stair #1 and 3 classrooms.
PCO#016 $ 217.76 Increase GMP Remove asbestos pipe insulation at Auditorium AHU for controls installation.

D. NATHAN HALE MIDDLE SCHOOL

1. Project update - by Amar Shamas (Program Manager)

Mr. Shamas said that Nathan Hale was very similar to Ponus Ridge and had the same Construction Manager. He said that over that summer about 50% of the windows in the building were replaced and there was abatement done in the corridor to replace the ceiling and lighting there. He said that four out of the six lavatories were done, the balance of which were slated for next summer. He said that the boiler room was currently being worked on and that the boilers were taken out and the installation of new boilers was expected to be completed by the end of September with the full project slated to be completed next August.

2. Review only, changes approved by staff:

PCO#001 $ 1,127.35 Increase GMP Change light fixtures from recessed to surface mounted, per A/E.
PCO#003 $ 3,928.00 Increase GMP Changes to existing HVAC units for new controls installation, per A/E.
PCO#005 $ 1,607.50 Increase GMP Change 14 doors from hollow metal to wood, per A/E.
PCO#006 $ 442.88 Increase GMP Ceiling height adjustments to window headers, per A/E.
PCO#007 $ 273.70 Increase GMP Infill CMU wall at demo’d metal panel,per A/E.
PCO#008 $ 705.14 Increase GMP Demo existing corridor ductwork, per A/E
PCO#009 $ 649.47 Increase GMP Construct 1 hour partitions at existing corridor doors, per A/E.
PCO#010 $(1,571.80) Decrease GMP Delete top of wall construction at corridor walls of existing classrooms, per A/E.
PCO#011 $ 515.25 Increase GMP Demo millwork w/plumbing & electrical, for new wall construction, per A/E
PCO#013 $ 611.89 Increase GMP Disconnect existing obsolete unit heaters, requested by staff.
PCO#014 $ 2,737.96 Increase GMP Provide additional masonry work at classroom entries to enclose rain leaders.
PCO#016 $ 417.73 Increase GMP Change light fixtures from recessed to surface mounted, per A/E.
PCO#017 $ 213.90 Increase GMP Replace unsuitable fill with bedding sand for science lab underground plumbing.
PCO#019 $ 355.80 Increase GMP Provide additional roof curb for RTU-3 separate exhaust fan, per A/E.
PCO#020 $ 320.80 Increase GMP Replace existing broken wire glass panel in new science lab wall.
PCO#021 $ 2,791.93 Increase GMP Re- locate & repair Teacher’s Lounge split system AC in for installation of windows.
PCO#022 $ 1,060.84 Increase GMP Ceiling height adjustments to window headers, per A/E.
PCO#023 $ 664.90 Increase GMP Construct 1 hour partition at existing corridor door, per A/E.
PCO#024 $ 4,268.16 Increase GMP Provide duct smoke detectors and alarm system wiring at existing RTU’s, per A/E.

Mr. Opdhal said that he hoped that this Commission at some point could sit down and do an evaluation on all of the projects in terms of the Program, Project and Construction Managers and contractors who were hired because some of them were incredible in getting the work done and providing quality work and some of them were horrible and an evaluation should be on record for future projects.

Mayor Moccia said that this was a valid point

Mr. Wells said that they would probably have to make formal findings on the different contractors.

Mayor Moccia added that while he hated to say it, they’d also have to be very careful in their wording if they criticized a particular contractor. He agreed with Mr. Wells that formal findings would have to be made.

Mr. Hemsptead suggested that a list of “lessons learned” be made after each project or each phase of a project.

Mayor Moccia suggested that they could, perhaps at the meeting after next go through their list of issues and start to discuss Mr. Opdahl, Mr. Wells’ and Mr. Hempstead’s suggestions.

IV. NATHANIEL ELY CENTER

A. PROJECT UPDATE: BY ALAN LO

Mr. Lo said that the roof was finished and that the project was doing very well financially. He said that the Health Department needed to inspect three of the classrooms after which those rooms would be able to be opened. He said that some bathrooms and another classroom needed to be finished in about two more weeks and that the project was basically finished except some miscellaneous items that neede to be finished. He said he expected the project would be generally complete in the following two weeks or so. Mr. Lo said that he had not included a financial report here because he did not get one until the previous day and it needed to be edited. He said that there was still at least $200,000 left for this project which was one of the reasons they could afford to do the windows on the project and that he’d contacted CHIFA, the funding agency for this and they had no problem extending the completion date to the end of this year for the windows.

B. REVIEW ONLY, CHANGES APPROVED BY STAFF:

CO #76 $ 2,829.70 Increase GMP Misc. wall/carpentry modifications
CO #77 $ 1,729.45 Increase GMP Misc. finish work
CO #78 $ 6,277.39 Increase GMP Install additional doors for second mean of egress for RM #111/112 as per Fire Marshal
CO #79 $ 2,618.49 CM Contingency Wood blocking for curtain walls
CO #82 $ 3,028.87 Increase GMP Additional detectors as per Fire Marshal
CO #83 $ 4,468.85 Increase GMP Modify existing fire alarm for modular classrooms
CO #84 $ 383.50 CM Contingency Clear roof drain
CO #85 ($54,447.84) Decrease GMP Deduct CO to remove old modular classrooms
CO #86 $ 378.97 CM Contingency Replace mech. sensors
CO #87 $ 1,084.83 Increase GMP Upgrade faucets to metering faucets

C. REVIEW AND APPROVE THE CHANGE ORDER(S):

CO #89 $138,446.00 Increase GMP Accept alternate item for window replacement on front façade.

Mr. Lo said that this amount was a little higher than the original bid but the increase was reasonable considering the project would be pushed until next year and so Mr. Lo recommended that the Commission accept this change order. He said that one of the reasons this was so expensive was that any building south of I95 had a different standard for construction and had to be more wind resistant.

Mayor Moccia said that this project went along a lot better than he thought it would and there was a decrease in the GMP of $54,447.84. He said that he was there a few weeks prior to this meeting and it looked good.

** MR. ARCARIO MOVED TO ACCEPT CHANGE ORDER #89.
** MOTION PASSED UNANIMOUSLY.

Mr. Shamas left the meeting at 6:10.

V. PROGRAM MANAGEMENT SERVICES CONTRACT

A. REVIEW THE FOLLOWING AND REFER TO COMMON COUNCIL FOR ACTION:

Authorize the Mayor, Richard A. Moccia, to execute an amendment to Gilbane Building Company’s program management contract for period beginning January 1, 2008 and ending December 31, 2008 for a total not to exceed $492,281.00. Where applicable, the appropriate fee will be charged against specific projects for future State reimbursement. Funds are available from various capital budget accounts.

** MR. ARCARIO MOVED TO ENTER EXECUTIVE SESSION.
** MOTION PASSED UNANIMOUSLY.

The Commission entered executive session at 6:10 p.m.

Respectfully submitted,

Jessica Schroder
Telesco Secretarial Services

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