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NORWALK
FACILITIES CONSTRUCTION COMMISSION ACTIONS
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CITY OF NORWALK
NORWALK FACILITIES CONSTRUCTION COMMISSION
REGULAR MEETING
DECEMBER 5, 2007
ATTENDANCE: Stuart Wells, Paul Arcario, Joseph Beggan,
Richard Tavella, Steven Kerschner, Stuart Opdahl, Board of Education;
Gregory Burnett (5:36 p.m.); Douglas Sutton (5:37 p.m.); Mayor
Richard Moccia (5:46 p.m.)
STAFF: Alan Lo, Facilities and Building Management
OTHERS: Amar Shamas, Gilbane
I. ROLL CALL
Mr. Shamas called the meeting to order at 5:30 p.m.
II. MINUTES OF PREVIOUS MEETING(S)
November 7, 2007
The following correction was noted:
Under ATTENDANCE: please move Mr. Opdahl’s name from the OTHER category into the ATTENDANCE category.
** MR. BEGGAN MOVED TO APPROVE THE MINUTES OF NOVEMBER 7, 2007 AS CORRECTED.
** THE MOTION PASSED WITH FOUR IN FAVOR (WELLS, ARCARO, BEGGAN, AND OPDAHL)
AND TWO ABSTENTIONS (KERSCHNER AND TAVELLA).
III. NORWALK SCHOOL PROJECTS
A. Norwalk High School
1. Project update - by Amar Shamas (Program Manager)
Mr. Burnett joined the meeting at 5:36 p.m.
Mr. Shamas informed the Commission that the move for English Department on the first floor and second floors would be on Friday. Windows are being replaced as the renovations are being done in each section. Phase 2 will be significant because of the various sections that will be renovated.
Mr. Sutton joined the meeting at 5:37 p.m.
The Boiler Room is approximately 90-95% completed. The cooling tower will be done in the spring. The co-gen unit has been installed since late April, early May. It should be brought on line sometime during the next few weeks.
There have been some issues with units freezing up. The pool room area currently is being worked on by a contractor. The moisture and the evaporation in that room will be addressed as soon as possible. The two dehumidification units will be repaired and there will also be a heating line to heat the spaces. Some of the sheet rock will have to be replaced because of the humidity problem. Mr. Beggan asked if there would be a service contract with the contractor who is repairing the units. Mr. Opdahl replied that this would be handled by the Board of Education. Mr. Opdahl said that the BOE services almost every HVAC unit expect for the one at Marvin. He added that there were two open positions currently and discussions are on going about the type of qualifications that the applicants would need. A discussion then followed about the ongoing maintenance issues for the HVAC units.
The Mayor joined the meeting at 5:46 p.m.
Mr. Shamas informed the Commission that the first two years of ongoing maintenance has already been purchased as part of the contract on the Co-gen unit.
The Norwalk High School cafeteria/kitchen area is being updated and O&G has been working on this. There is a WPCA requirement to install a grease interceptor for the kitchen. This will increase the costs and impact the schedule for the kitchen. Until Fletcher Thompson finalizes the design, it is difficult to know how much of an impact there will be for the schedule. There is only eight weeks to do all the construction in the summer.
Mr. Burnett asked about the additional expense for this unexpected requirement. Mr. Lo explained that that there is a contingency fund created for this type of situation. Mr. Lo said that the staff was hoping to provide the Commission members with a projection of the costs next month.
2. Review and approve the following change orders:
** MR. OPDAHL MOVED THE FOLLOWING ITEMS:
PCO#00041 $ 33,470.05 Increase GMP Provide work associated with removal and
disposal of the existing plaster ceiling and
replace it with moisture resistant drywall
ceilings and soffits at the locker room boys
and girls shower areas.
PCO#00117 $ 26,534.22 CM Contingency Provide additional masonry, cleanup and
labor by O&G during the summer 2007
phase for masonry patching due to field
conditions.
PCO#00128 $ 1,345.26 Increase GMP Provide revisions to unit ventilator at 3rd
Floor B house due to existing conditions.
PCO#00140 $ 5,186.23 Increase GMP Provide additional plumbing risers to 3rd
floor science rooms due to capacity.
PCO#00143 $ 6,197.43 Increase GMP Provide flooring at new Science wing stair
H per Owner request.
PCO#00145 $ 11,232.21 Increase GMP Provide additional 40 team lockers and
Locker basis at locker room area as requested
by the NHS Athletic Dept.
** THE MOTION PASSED UNANIMOUSLY.
III.A. 3. Review only, changes approved by staff:
PCO#00106 $ 1,748.43 CM Contingency Provide additional pipe insulation
Abatement at 2nd floor B house.
PCO#00114 $ 7,768.94 CM Contingency Provide piping connections and valves at
chillers per A/E request.
PCO#00142 $ 10,943.06 Increase GMP Provide exterior stucco at Auditorium
louvers due to field and A/E request.
PCO#00147 $ 8,587.55 CM Contingency Provide temp doors and walls at locker
room area due to phasing requirements.
PCO#00148 $ 3,714.41 Increase GMP Provide acoustical ceilings at 4 rooms
in E house 2nd floor per A/E.
The Commission had no questions regarding the staff approved changes.
3. Review the following and refer to Common Council for action:
** MR. SUTTON MOVED TO APPROVE THE FOLLOWING ITEM:
“Authorize the Mayor, Richard A. Moccia, to execute an amendment to Fletcher Thompson, Inc. architectural/engineering design services contract for the Norwalk High School Project, in order to increase the current hazardous material monitoring allowance by $85,000 for additional monitoring services associated with the abatement phase for the project Acct #0904-5010-5777-B0310.”
Mr. Shamas reviewed the details for the hazardous monitoring. He explained that a significant amount of the overtime was from sampling and monitoring. There will be more abatement work that will need to be done during Phase 2.
** THE MOTION PASSED UNANIMOUSLY.
B. Roton Middle School
1. Project update – by Amar Shamas (Program Manager)
Mr. Shamas said that the boiler room work was substantially completed. The last items to be completed will be the replacement of the auditorium seating and one other item, which will be done over the Christmas vacation.
Mr. Lo explained that when the students are in the building while work is being done in the boiler room, sometimes the alarms go off and the school must be evacuated. Mr. Shamas said that he believed that the work should be completed in another week. The balancing of the environmental heating and cooling controls should be completed soon.
2. Review only, changes approved by staff:
AL-012 ($143,000.00) Decrease GMP Credit associated with Fire Protection
package buyout.
CE#00023 $ 17,996.00 Increase GMP Provide additional fans and louvers per
A/E RFI #3 at corridor and prep. room.
CE#00078 $ 1,659.00 Increase GMP Provide temp window at Admin Area
in order to complete abatement work.
CE#00081 $ 20,802.00 Increase GMP Provide additional aluminum framing at
new connector frames due to field cond.
CE#00097 $ 8,927.00 Increase GMP Provide revisions to Auditorium duct
work due to field cond. and per A/E.
CE#00098 $ 4,830.00 Increase GMP Provide gas service at lab Room #134
millwork per A/E direction.
CE#00132 $ 11,943.00 Increase GMP Provide structural revisions at connector
steel columns, plates due to field cond.
III.C. Ponus Ridge Middle School
1. Project update - by Amar Shamas (Program Manager)
Mr. Shamas said that the contractor has basically demobilized but there were some detail work still being done. In the spring, the contractor will be back to work on the areas in the ceiling. This job is scheduled to be completed next August. The auditorium seating will be installed in the summer.
2. Review only, changes approved by staff:
CA#000006 $ 10,660.00 Increase GMP Additional funds needed to cover the
total bid for replacing Auditorium seating
(total auditorium seating replacement
costs = $110,660, the GMP included
a $100,000 allowance).
PCO#00025 $ 2,612.40 Increase GMP Replace old damaged ceiling tile at the
Art Room.
PCO#00026 $ 4,387.65 Increase GMP Provide additional steel plates to tie in
new CMU wall to window system.
PCO#00028 $ 2,162.25 Increase GMP Provide additional masonry at doors 274
and 281 due to existing conditions.
D. Nathan Hale Middle School
1. Project update - by Amar Shamas (Program Manager)
Mr. Shamas said that it is the same status as Ponus with some finishing work to be done with the fire alarms. A skylight may be installed in the spring.
2. Review only, changes approved by staff:
PCO#00012 $ 2,313.60 Increase GMP Provide ductwork revisions at Room #188
per A/E request.
PCO#00013 $ 4,042.16 Increase GMP Provide controls revisions at existing
Units and demo of existing units.
E. Columbus School and Tracey School Improvement Project
1. Review settlement with URS, architects for the Columbus School and Tracey School Improvement Project and refer the following to the Common Council for approval:
“Authorize the Mayor, Richard A. Moccia, to execute an amendment to URS Corporation’s for Columbus and Tracey Elementary Schools to provide additional services during the design and construction administration phase as follows: Tracey Elementary School in the amount of $17,500 (acct. #09045010 5777 B0311) and Columbus Elementary School in the amount of $17,500 (acct. #09045010 5777 B0314)
** MR. TAVELLA MOVED TO REFER THE FOLLOWING TO THE COMMON COUNCIL FOR APPROVAL:
“AUTHORIZE THE MAYOR, RICHARD A. MOCCIA, TO EXECUTE AN AMENDMENT TO URS CORPORATION’S FOR COLUMBUS AND TRACEY ELEMENTARY SCHOOLS TO PROVIDE ADDITIONAL SERVICES DURING THE DESIGN AND CONSTRUCTION ADMINISTRATION PHASE AS FOLLOWS: TRACEY ELEMENTARY SCHOOL IN THE AMOUNT OF $17,500 (ACCT. #09045010 5777 B0311) AND COLUMBUS ELEMENTARY SCHOOL IN THE AMOUNT OF $17,500 (ACCT. #09045010 5777 B0314)
Mayor Moccia reviewed the situation with URS about the final settlement. Mr. Lo had spoken with Atty. Nolin who had discussed this issue with URS. Atty. Nolin felt this would be the best settlement possible.
** THE MOTION PASSED UNANIMOUSLY.
IV. NATHANIEL ELY CENTER
A. Project update: By Alan Lo
Mr. Lo reviewed the details and explained that the one of the second floor bathrooms had been converted to a bathroom for use by the day care. The abatement is being done on Saturdays when the children are not in, which results in a greater safety factor for the students but a higher labor costs.
B. AAIS abatement contract:
1. Review request to increase Contingency Allowance to AAIS Corp. of West Haven CT for asbestos abatement and refer the following to the Common Council for approval:
“a. Approve to increase Contingency Allowance for AAIS Corp. of West Haven
CT’s asbestos abatement contract for the Nathaniel Ely Center Improvement Project,
for an additional amount of $9,000. Acct. #09064074-5777-C0346
b. Authorize the NFCC to issue change orders on contract for a total not to
exceed the Contingency Allowance.”
** MR. OPDAHL MOVED TO APPROVE THE FOLLWING ITEMS:
“A. APPROVE TO INCREASE CONTINGENCY ALLOWANCE FOR AAIS CORP. OF WEST HAVEN
CT’S ASBESTOS ABATEMENT CONTRACT FOR THE NATHANIEL ELY CENTER IMPROVEMENT PROJECT,
FOR AN ADDITIONAL AMOUNT OF $9,000. ACCT. #09064074-5777-C0346
B. AUTHORIZE THE NFCC TO ISSUE CHANGE ORDERS ON CONTRACT FOR A TOTAL NOT TO
EXCEED THE CONTINGENCY ALLOWANCE.”
** THE MOTION PASSED UNANIMOUSLY.
2. Review only, approved by staff:
CO #11 $2,582.65 Increase contract 2nd floor bathroom asbestos abatement 7/20
& 7/21
CO #12 $5,870.49 Increase contract 2nd floor bathroom asbestos abatement 8/17,
8/18 & 7/20
CO #3 $ 514.14 Increase contract 2nd floor bathroom asbestos abatement 8/30,
glove bag.
V. Brien McMahon High School – Concession Building
A. Project update
Mayor Moccia said that he had been at the football game and that those present seemed to be pleased with the concession stand. Mr. Lo reviewed the details and explained that the water fountain had never been installed.
Mr. Opdahl said that there were still some leaks at Brien McMahon. Mr. Lo said that they had been working on trying to find the leaks. If the roof was not leaking when the contractor leaves the building, then it is a warranty issue. The Commission then discussed the details of this. Mr. Lo said that Gilbane will be having a tour on Monday to inspect the on going leaking problem.
B. Review only, approved by staff:
CO #1 $1,810.80 Increase contract Replace 3 manhole covers
CO #2 $3,840.00 Increase contract Remove ledge for sewer ejector pump
CO #3 $4,300.00 Increase contract Relocate water fountain incl. trenching, plumbing,
and concrete pad.
CO #4 $2,100.00 Increase contract Addition fencing
CO #5 $1,680.00 Increase contract Additional elec. disconnect switch as per
elect. Inspector
CO #6 $ 720.00 Increase contract Misc. additional work as per building inspectors
VI. MISCELLANEOUS ITEM(S)
Mr. Opdahl said that there was the possibility of litigation regarding the Naramake roof. Mr. Tavella asked for the specifications on the roof. Mr. Opdahl said that he would get the information for Mr. Tavella.
Mr. Lo said that the door manufacturer had come out three times to look at the fire rated doors at McMahon. He said that it is important for continue monitoring of the door closers operation in order to prolong the life of the fire rated doors.
ADJOURNMENT
** MR. TAVELLA MOVED TO ADJOURN.
** THE MOTION PASSED UNANIMOUSLY.
The meeting adjourned at 6:25 p.m.
Respectfully submitted,
Sharon L. Soltes
Telesco Secretarial Services
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