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NORWALK
FACILITIES CONSTRUCTION COMMISSION ACTIONS
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CITY OF NORWALK
NORWALK FACILITY CONSTRUCTION COMMISSION
REGULAR MEETING
JANUARY 2, 2008
ATTENDANCE: Mayor Richard Moccia, Joseph Beggan, Paul Arcario, Richard
Bonenfant, Douglas Sutton, Stuart Opdahl, Board of Education
(5:55 p.m); Douglas Hempstead (5:57 p.m.)
STAFF: Alan Lo, Building and Facility Management
OTHERS: Amar Shamas, Gilbane; Mark Gorian, Norwalk Board of Education
CALL TO ORDER
The Mayor called the meeting to order at 5:41 p.m.
MINUTES OF THE PREVIOUS MEETING(S)
December 5, 2007
** MR. ARCARIO MOVED TO APPROVE THE MINUTES OF DECEMBER 5, 2007 AS SUBMITTED.
** THE MOTION PASSED WITH FOUR IN FAVOR (BEGGAN, ARCARIO, SUTTON AND MOCCIA)
AND ONE ABSTENTION (BONENFANT).
NORWALK SCHOOL PROJECTS
Norwalk High School
Project Update
Mr. Shamas said that O&G was in the process of what they termed as Phase 4. The Building Official has inspected the area and cleared for reoccupancy. Phase 5 should be completed on February 1, 2008. Phase 6 will start immediately after that and continue to the summer, when the big renovations start.
Work is ongoing in the boiler room. The heaters for the chillers will be started this week. The correct pumps have been delivered to the school and should be installed next week. O&G did some clean up and punch list work during the school break.
Mr. Opdahl and Mr. Gorian joined the meeting at 5:55 p.m.
1. Review and approve the following change orders:
** MR. SUTTON MOVED TO APPROVE THE FOLLOWING CHANGE ORDERS:
PC PCO#00155 $ 1,126.48 CM Contingency Provide necessary work in order to relocate
4” sprinkler main in the boiler room due to
mechanical coordination.
PCO#00164 $ 6,016.46 Increase GMP Provide work associated with pulley support
system at the stage smoke hatches per Fire
Marshal and code requirements.
PCO#00165 $ 35,681.22 Increase GMP Provide work associated with heating system
at the Pool/ Natatorium area per A/E design
in order to control pool environment.
PCO#00167 $ 12,592.98 Increase GMP Provide work associated with retrofitting
the
gas valve control panels at all science labs
per A/E request.
PCO#00168 $ 1,158.79 CM Contingency Cap existing duct work at 3rd floor B house
due to field conditions.
PCO#00172 $ 1,980.41 CM Contingency Provide work associated with clearing of
troubled Fire Alarm zones due to const.
activities.
PCO#00174 $ 1,223.00 CM Contingency Provide repairs to existing lighting at
the 2nd
Floor corridor due to field conditions.
Mayor Moccia commented that there was a large list of change order this time and asked for some details for the work for PCO#00165. Mr. Shamas then reviewed the details of this work with the Committee. He explained that the heating in the poolroom needs to be a few degrees above the water temperature in order to reduce evaporation of pool water. There are also problems with condensation on the walls, which has been addressed.
** THE MOTION PASSED UNANIMOUSLY.
Review only, changes approved by staff:
PCO#00134 $ 14,318.76 CM Contingency Provide Final Cleaning at new science
wing,
3rd floor B house and coach’s area.
PCO#00138 $ 3,218.44 CM Contingency Provide plumbing repairs work on T&M
basis throughout the school due to field
conditions.
PCO#00139 $ 1,323.66 CM Contingency Provide mechanical work associated with
adjustment to fan speeds at FCU’s at
3rd floor D house.
PCO#00150 $ 5,323.55 Increase GMP Provide new mechanical louvers at coaches
area and at the boiler room, existing louvers
were in poor condition.
PCO#00153 $ 1,879.92 CM Contingency Provide misc. plumbing work at the pool
mechanical room for new work installation
and coordination.
PCO#00154 $ 4,160.02 CM Contingency Provide misc. plumbing work on T&M
Basis throughout the building during
summer and fall 2007 due to existing and
field conditions.
PCO#00154 $ 3,233.84 Increase GMP Provide misc. plumbing work on T&M
basis throughout the building during
summer and fall 2007 due to existing and
field conditions.
PCO#00156 $ 1,758.33 CM Contingency Provide mechanical work at science room
B325, FCU due to field conditions.
PCO#00158 $ 1,215.90 CM Contingency Provide mechanical work associated with
adjustment to fan speeds at FCU’s at
3rd floor B house.
PCO#00160 $ 5,223.49 Increase GMP Provide 12 darkroom enlargers for Art
Dept. as requested by NPS.
PCO#00162 $ 14,088.52 Increase GMP Provide work associated with repairs and
replacement of the stage flooring due to
field conditions.
PCO#00163 $ 10,251.45 CM Contingency Provide final cleaning at shower locker
room area, Auto shop and 3rd floor D house.
PCO#00166 $ 6,792.68 CM Contingency Provide electrical work to fume hoods
exhaust fans at the new science wing.
PCO#00169 $ 5,794.49 Increase GMP Provide additional mechanical duct work at
several FCUs located at the 3rd floor B
house due to coordination and field cond.
PCO#00173 $ 3,531.42 Increase GMP Provide misc. electrical work at the gym
divider curtain and light switching at B
house.
PCO#00176 $ 2,364.73 Increase GMP Provide electrical work to retrofit 5 exterior
light fixtures at new buildings due to
electrical coordination.
Total Comm.
Invoice 10007 $ 8,139.12 Increase Contract Provide additional labor and equipment
for new Cisco phone system per owner req.
Total Comm.
Change order $ 1,595.00 Increase Contract Provide additional engineering and
Programming for 9 phones per owner req.
#4 Review the following and refer to Common Council for action:
“Authorize the Mayor, Richard A. Moccia, to execute an amendment to Fletcher Thompson, Inc. architectural/engineering design services contract for a total not-to-exceed $ 5,000 for providing design services associated with the grease interceptor for the Norwalk High School project, Acct #0904-5010-5777-B0310.”
Mayor Moccia said that this was required by federal mandate and the City has no choice. Mr. Shamas said that currently the design is being finalized and there are ongoing discussion with the WPCA staff. This will require a new line into the building because the grease interceptor cannot be tied to sewer system lines. A service will be required to come and collect the oil and grease from the inceptors.
** MR. BONENFANT MOVED TO REFER THE FOLLOWING TO THE COMMOM COUNCIL FOR ACTION:
“AUTHORIZE THE MAYOR, RICHARD A. MOCCIA, TO EXECUTE AN AMENDMENT TO FLETCHER THOMPSON, INC. ARCHITECTURAL/ENGINEERING DESIGN SERVICES CONTRACT FOR A TOTAL NOT-TO-EXCEED $ 5,000 FOR PROVIDING DESIGN SERVICES ASSOCIATED WITH THE GREASE INTERCEPTOR FOR THE NORWALK HIGH SCHOOL PROJECT, ACCT #0904-5010-5777-B0310.”
Mr. Hempstead joined the meeting at 5:57 p.m.
** THE MOTION PASSED UNANIMOUSLY.
Roton Middle School
Mr. Shamas said that Skanska was closing out their punch list. When the auditorium seating was removed some abatement materials were discovered in the floor tiles. Mr. Shamas said that the work will be completed by the end of next month and the final change orders processed.
Ponus Ridge Middle School.
No work is being done at this time. The bulk of the work will be done during the summer. Some minor renovations to the front office, the windows and the HVAC system are scheduled to be done at that time.
1. Review only, changes approved by staff:
PCO#00024 $ 16,767.00 Increase GMP Modify hardware and provide additional
framing at Aluminum doors per A/E.
PCO#00029 $ 8,093.60 Increase GMP Provide additional HVAC controls at
several locations due to field conditions.
PCO#00034 $ 15,267.69 Increase GMP Provide additional HVAC valves at
existing heating elements per A/E request.
PCO#00038 $ 6,735.50 Increase GMP Provide aluminum panels at several
locations due to field conditions.
PCO#00040 $ 7,374.72 Increase GMP Provide hardware revisions at all exterior
doors per A/E request and due to field
conditions.
PCO#00041 $ 10,443.38 Increase GMP Provide additional exterior trim at new
windows due to field conditions.
PCO#00042 $ 2,363.42 Increase GMP Remove existing concrete pad and pave
area adjacent to school due to field cond.
CA#000007 $ 1,399.00 CM Contingency Provide additional structural steel at
RTU#1 due to field conditions.
CA#000008 $ 10,737.70 CM Contingency Remove and reinstall light fixtures in
order to accommodate new work due to
phasing requirements and field conditions.
CA#000009 $ 1,107.14 CM Contingency Misc. painting at steel wall enclosure
and wood staining at various rooms.
CA#000010 $ 3,266.46 CM Contingency Provide electrical work associated with
utilizing new fixtures for temp lighting.
CA#000011 $ 1,533.73 CM Contingency Repairs to existing fire alarm due to const.
activities. Clearing of troubled zones.
CA#000012 $ 1,481.63 CM Contingency Remove and reset existing fire alarm,
intercom speakers and due to field cond.
Mr. Hempstead asked about PCO#0024. Mr. Shamas said that there were aluminum
mid rails that needed to be installed to preserve integrity of the door.
Nathan Hale Middle School
Newfield is the same construction manager for this project. Balance of the work will be completed by the summer. Window replacements, front office renovations, updating science labs and HVAC work are included in the upcoming work.
PCO#00040 $ 10,318.27 Increase GMP Provide modifications to lab casework
in order to accommodate heating system,
including heating enclosure as required.
CA#000004 $ 2,286.52 CM Contingency Provide electrical work associated with
utilizing new fixtures for temp lighting.
CA#000005 $ 3,771.56 CM Contingency Provide premium time for summer phase
work.
CA#000006 $ 808.45 CM Contingency Patch existing ceiling in Rooms 112 and
113 for AHU-1 installation.
CA#000007 $ 4,395.49 CM Contingency Provide patching and repairs to existing
ceiling throughout the school per
Building Official’s requirements.
Brien McMahon High School
Change Order approved by staff, review only:
CCA #30081 $12,306.00 Increase GMP Replacement landscaping as per Zoning Special
Permit requirements for final C of O
CCA #30082 $ 8,073.00 Increase GMP City’s portion of door and hardware replacement
Mr. Lo reviewed the change orders with the Committee. He said that the responsibility for the door hardware is being worked on and that the City’s portion will be just over $8,000.
Mr. Opdahl asked about the roof problems. Mr. Lo said that Mr. Tavella had gone out to check the sites. Many of the problems are not really roof problems but issues such as the grills, which leak when the rain hits them at a particular angle. Some leaks had been worked on three different times and the repairs held during the last rainstorm on December 27th. The is also a soffit detailing issue which will have to be corrected during the spring time.
IV MISCELLANEOUS ITEMS
Mr. Shamas then distributed copies of a budget update for the school construction programs.
He then reviewed the reallocations that have occurred with the Norwalk High School project. Mayor Moccia pointed out that the reallocations happened when funds were transferred from projects that were not scheduled until 2010 to cover the projects that were found to have unexpected issues, such as a replacement of a boiler.
Mr. Shamas said that there was about 1.1 million in unallocated funds in the general remaining fund. Mr. Hempstead commented that in his mind, by transferring funds from a future project to a current project is actually abandoning the future project. Mr. Shamas agreed and then reviewed the reasons for these transfers. Mr. Opdahl also reviewed the philosophy of how this came to be. He pointed out that there had been several projects in the elementary schools that had never been done in the first renovations. In another four years, the City will revisit the various elementary schools and look at completing the projects after the secondary school renovations. Mr. Opdahl said that a decision was made not to do one phase of a project at a facility and then come back again in a few years to do several other projects.
Mayor Moccia commented that when he was at Norwalk High School, he was asked why Brien McMahon got so much more money for renovations than Norwalk High School. The Mayor said he explained that the Center for Global Studies was a separate entity. He then asked if he thought 42 million dollars was a large amount of money. When the person said that he did feel that amount was a significant amount of money. The Mayor then explained to the student that this was the amount that the City was spending on renovating the school.
Mr. Opdahl also commented that the price of oil and various other construction materials often dictated the cost increases.
Mr. Shamas then reviewed the various upcoming change orders that the Committee will be seeing in the next few months, including the retrenching work that had to be done to find a particular sewer line in the Auto Shop; the fire alarm system, which is multi-generational system, which was originally installed in 1971. An update was done in around 1990 and currently the original system is not up to code. A new system is being installed and the original system will be taken out of service. Mr. Hempstead said that he had some questions about why the issue regarding the fire alarms was not included in the original design. A discussion followed on this subject.
Mr. Shamas then reviewed the detailed the Construction Management Contingency funding with the Committee.
ADJOURNMENT
** MR. HEMPSTEAD MOVED TO ADJOURN.
** THE MOTION PASSED UNANIMOUSLY.
The meeting adjourned at 6:52 p.m.
Respectfully submitted,
Sharon L. Soltes,
Telesco Secretarial Services
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