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NORWALK
FACILITIES CONSTRUCTION COMMISSION ACTIONS
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_Facilities
Audit & Analysis and Priority Needs Assessment (Final Draft)
WEDNESDAY, APRIL 6, 2005
ATTENDANCE: Mayor Alex Knopp, Chairman; Paul Arcario; Stuart Opdahl; Nick Pacella; Stuart Wells; Steve Kerschner.
STAFF: Ed Schmidt, Assistant to Mayor; Alan Lo, Redevelopment;
Councilman Rick McQuaid; Councilwoman Betsy Bain
OTHER: Shari Ulman, President NEF; Mark Gorian, NPS
CALL TO ORDER
Mayor Knopp called the meeting to order at 5:50 p.m.
MINUTES OF PREVIOUS MEETING (S)
** MR. WELLS MADE MOTION TO APPROVE MINUTES OF MARCH 2, 2005
** MOTION PASSED UNANIMOUSLY
NORWALK SCHOOL PROJECTS
A. OLD BUSINESS
Review and adopt amendment to the NFCC Standard Material, Manufacturer, and Performance Recommendation for Norwalk Public School Projects for School Building Information Technology Systems. Mayor Knopp reported that there was a request to reproduce the standards and technology in a different format. Mr. Schmidt reported that on page 2 of the page titled Section 16860 – COMMUNICATION AND TECHNOLOGY EQUIPMENT, at the second bullet point under Building, the following language was added to the end of the sentence: electrical power, and backup power.
** MR. OUPDAHL MADE MOTION TO APPROVE COMMUNICATION AND TECHNOLOGY EQUIPMENT
** MOTION PASSED UNANIMOUSLY
B. NORWALK HIGH SCHOOL
1. Project Update by John Hawley (Program Manager)
Mr. Hawley reported that there is a status update memo attached, back up information on Memo IIIB. Design Ddevelopment phase schedules are attached and are targeted for April delivery. Several Many parents spoke at the Board Of Education meeting last night, and expressed concern with the level of funding for the program.
C. KENDALL ELEMENTARY SCHOOL
1. Project Update by John Hawley (Program Manager)
Mr. Hawley reported that there is back up information on Memo III C 1. The
review process was completed by Bill Ireland’s officegroup and the Fire Marshal
was extremely helpful in getting the process moved forward. The State completed
it’sits official signoff April 1. Turner Construction is advertising for bids
that are due in late April or early May. Work would start this summer.
2. Review the following and refer to Common Council for approval:
a. Authorize the Mayor Alex A. Knopp, to execute a contract with West End Moving
& Storage of Bridgeport, CT for moving services at Kendall Elementary School
for a total not-to-exceed $27,287.79. Acct #0904-5010-5777-B0313.
b. Authorize the NFCC to issue change order(s) on contract for a total not to
exceed $3,000.
** MR. OUPDAHL MADE MOTION TO APPROVE ITEM C 2a, AUTHORIZE THE MAYOR ALEX A.
KNOPP TO EXECUTE A CONTRACT WITH WEST END MOVING & STORAGE OF BRIDGEPORT,
CT FOR MOVING SERVICES AT KENDALL ELEMENTARY SCHOOL FOR A TOTAL NOT-T0-EXCEED
$27,287.79. ACCT #0904-5010-5777-B0313, AND ITEM C 2b, AUTHORIZE THE NFCC TO
ISSUE CHANGE ORDER (S) ON CONTRACT FOR A TOTAL NOT TO EXCEED $3,000.
** MOTION PASSED UNANIMOUSLY
3. Review the following and refer to Common Council for approval:
a. Authorize the Mayor Alex A. Knopp, to execute a contract with Bojan Developments,
LLC of Belleville, New Jersey for the Asbestos Abatement Services at Kendall
Elementary School for a total not-to-exceed $288,000.00. Acct#0904-5010-5777-B0313.
b. Authorize the NFCC to issue change order(s) on contract for a total not to
exceed $50,000.
Work would start at the end of the school year. There is a performance plan in place, and the contractor would be taken off the job if there is failure to perform.
** MR. PACELLA MADE MOTION TO APPROVE ITEM C 3a, AUTHORIZE THE MAYOR ALEX A.
KNOPP, TO EXECUTE A CONTRACT WITH BOJAN DEVELOPMENTS, LLC OF BELLEVILLE, NEW
JERSEY FOR THE ASBESTOS ABATEMENT SERVICES AT KENDALL ELEMENTARY SCHOOL FOR
A TOTAL NOT-TO-EXCEED $288,000.00. ACCT #0904-5010-5777-B0313, AND ITEM C 3b,
AUTHORIZE THE NFCC TO ISSUE CHANGE ORDER(S) ON CONTRACT FOR A TOTAL NOT TO EXCEED
$50,000.
** MOTION PASSED UNANIMOUSLY.
D. ROTON MIDDLE SCHOOL
1. Project Update by John Hawley (Program Manager)
Mr. Hawley reported that there is a memo in the packet regarding the schematic design progress by Silver Petrucelli.
E. COLUMBUS ELEMENTARY SCHOOL
1. Project Update by John Hawley (Program Manager)
Mr. Hawley reported that the schematic designs and estimates are coming in this month, with reconciliation scheduled for May. regarding a large HVAC upgrade.
F. TRACEY ELEMENTARY SCHOOL
1. Project Update by John Hawley (Program Manager)
Mr. Hawley reported that the design work is about two weeks ahead of Columbus, schematic design and estimates targeted for completion by the May NFCC meeting.and it’s for HVAC work as well.
Mayor Knopp added that the educational specs drafts for review have been submitted to Gilbane for the next five schools - Nathan Hale, Ponus, Cranberry, Jefferson, and Naramake. They are scheduled to be would be approvedsubmitted to by the Board of Ed and then submitted to the State OSFFSU in May.
G. BRIEN MCMAHON HIGH SCHOOL/CENTER FOR GLOBAL STUDIES IMPROVEMENT PROJECT
1. Project Update by John Hawley (Program Manager)
Mr. Hawley reported that the project is now in Phase II with the completion of the addition andof portable classrooms. Several tTeachers and some students haveare complaineding of indoor air quality issues within the old section of the school. Steps have been taken to addresscorrect thisese issueproblems, with stringent dust control measures being used by the contractors, and HEPA vacuums being used by NPS custodial staff. Indoor air quality testing by Brooks Laboratories started a few weeks ago. They also conduct nuisance dust testing. Mayor Knopp Mr. McQuaid wanted the record to reflect the extraordinary efforts that Gilbane and Fletcher Thompson, Central Office, and city staff and faculty and staff at Brien McMahon made to ensure the move happened on time. Mr. Hawley referred to the cost report (Item III G 1) and stated the in the bottom right hand corner, it shows $1,003,000 remaining in owners contingency.
2. Review recommendation to award the final abatement phase contract and refer the following to Common Council:
a. Authorize the Mayor Alex A. Knopp, to execute a contract with DJ Contracting
Inc. of Pine Brook New Jersey for asbestos abatement services at Brien McMahon
High School for a total not-to-exceed $99,781.00. Acct#0902/03/04-5010-5777-C0237.
b. Authorize the NFCC to issue change orders(s) on contract for a total not
to exceed $10,000.
Mr. Hawley reported that there is a memo that explains the final asbestos abatement scope at Brien McMahon. BMHS included almost It was $1M of work and the asbestos was removed in four phases and bid packages. Brooks Laboratories went back in at the end of last summer to evaluate the remaining conditions situation in order to prepare a final bid package. There is also was undisclosed asbestos being found during demolition as the walls and hard ceilings are removed. The asbestos abatement work that can be isolated from the demolition will be bid was awarded to DJ Contracting Co of New Jersey. Manaforte will do the abatement work connected with the demolition.
** MR. KIRSCHNER MOVED TO APPROVE ITEM III G 2a, AUTHORIZE THE MAYOR ALEX A.
KNOPP, TO EXECUTE A CONTRCT WITH DJ CONTRACTING INC. OF PINE BROOK NEW JERSEY
FOR ASBESTOS ABATEMENT SERVICES AT BRIEN MCMAHON HIGH SCHOOL FOR A TOTAL NOT-TO-EXCEED
$99,781.00. ACCT #0902/03/04-5010-5777-C0237, AND ITEM III G 2b, AUTHORIZE THE
NFCC TO ISSUE CHANGE ORDER (S) ON CONTRACT FOR A TOTAL NOT TO EXCEED $10,000.
** MOTION PASSED UNANIMOUSLY.
3. Review and approve the following change orders:
CCA#110 $ 8,903.00 Increase GMP Provide additional FT (Fire Treated) plywood
backboards in all telecom
closets
CCA#209 $ 3,470.00 Increase GMP Darkroom lights/switching per RFI#359
CCA#217 $15,974.00 Increase GMP Revised pads/fence at shot put discs, &
ball field area
CCA#221 $200,000.00 Increase GMP Provide asbestos abatement in phase 2
Not-to-exceed demolition areas
CCA#272 $ 5,400.00 Increase GMP Revise CGS community room light type
Q1-TH per RFI#381
CCA#276 $27,257.00 Increase GMP Provide floor data feeds in comp labs
2033 and 1041
** MAYOR KNOPP MADE MOTION TO APPROVE CHANGE ORDERS CCA#110, 209, 217,
221, 272, AND 276 AS PRESENTED.
** MOTION PASSED UNANIMOUSLY.
4. Review only, change orders approved by staff:
BEA#242 $ 0.00 CM Contingency Back charge for electrical work at the
temp boiler
BEA#243 $ 0.00 CM Contingency Back charge for test header damaged by
delivery truck
CCA#284 $945.00 Increase GMP Provide custom graphics at the servery
Awnings
BEA #296 $952.00 CM Contingency Setting and anchoring grease trap cover
Out of sequence
CCA #297 $1,126.00 Increase GMP Misc sprinkler revisions per final fire
marshal inspections
BEA #309 $13,184.00 CM Contingency Relocate furniture from rooms for floor
clean/wax
BEA #310 $19,413.00 CM Contingency Re-clean addition in preparation for
return to school after break
H. Review engineering fee proposals for HVAC improvement project at West Rocks School, Marvin School and Nathan Hale School and refer the following to Common Council for action (proposals due April 1 and summary of proposals to be presented at the NFCC meeting):
Authorize the Mayor, Alex A. Knopp, to execute an agreement with Dumitru T. Petrescu, P.E., for mechanical engineering design services at West Rocks School ($4,450.00), Marvin School ($4,950.00) and Nathan Hale School ($6,250.00) for a total amount not-to-exceed ($15,650.00 – including reimbursable expenses and allowance for miscellaneous additional services). Acct. # to be determined.
Mr. Gorian provided some background information on this project. There were four engineering firms that had done work for the City and the Board of Ed. The lowest bidder was D.T. Petrescu. It’s a husband and wife team and both are physical engineers. The firm’s insurance was in place and met the standards of the city. They updated the Ponus Club. Mr. Lo reported that Mr. Gorian is in the process of preparing a summary of this project, including a description of the project, that will be forwarded to the Common Council. Mr. Kerschner asked if was realistic to assume that this work will have to be done by April 20. Mr. Lo replied that was correct. The work is for just the boiler system and the air conditioning units, and they will work without a contract. Mr. Lo stated that the following has to be added to the Action point: Not to exceed $15,650.00, plus an additional $3,000 for reimbursable expenses and allowance for miscellaneous additional services.
** MR. WELLS MOVES TO APPROVE THE EXECUTION OF AN AGREEMENT WITH D.T. PETRESCU,
P.E., FOR MECHANICAL/HVAC EQUIPMENT REPLACEMENT PROJECT DESIGN SERVICES AT WEST
ROCKS SCHOOL ($4,450.00), MARVIN SCHOOL ($4,950.00), AND NATHAN HALE SCHOOL
($6,250.00) FOR A TOTAL AMOUNT NOT-TO-EXCEED $15,650.00, PLUS REIMBURSABLES
FOR AN AMOUNT NOT TO EXCEED $3,000.00.
** MOTION PASSED UNANIMOUSLY (MR. MCQUAID ABSTENTION).
SOUTH NORWALK LIBRARY
1. Project Update by John Hawley (Program Manager)
Mr. Hawley reported that progress is being made, despite structural conditions
uncovered in the old building during demolition. The cost report was presented
indicating the The overall budget atis $4.231M and the current projected final
costs should be $4.125M, showing approximately $1006,000 in contingency.
2. Construction Change Order (s):
1. Review and approve the following change orders:
PCO#3 $4,221.00 Increase GMP Steel drafting for field condition
dimension discrepancies
PCO#4 $1,172.00 Increase GMP Provide locks at bathroom doors
for access control
PCO#5 $2,309.00 Increase GMP Remove plaster at 2nd floor ceiling
to investigate sag
PCO#6 $2,984.00 Increase GMP Saw cut existing concrete beam to
allow for new steel placement
PCO#8 ($3,719.00) Decrease GMP Revise steel frame to delete
channel supports at old addition
PCO#___ $ tbd Increase GMP Interior structural issues, bearing
wall and existing columns
PCO#___ $ tbd Increase GMP Shoring and repairs at existing
deteriorated rubble foundation
PCO#9 will be for not to exceedup to $75,000 and is the largest amount of
construction. It’s a proposal from AP Construction. The NFCC had previously
It has already been authorized for over $800,000 for the design work for this
change.
PCO#10 will be for not to exceed $25,000.
Mr. Hawley reported that there are three additional other issues that don’t
yet have pricing. The roof leak and plaster repair; the drywell area in the
back was below grade and had to be relocated; and the framing. Mr. Hawley stated
that the cost report includes $150,000 for current changes and he includesd
a order of magnitude budget for each of these additional changes. There is $12,500
for the first two items, and $4,000 for the last item. These three issues are
included in the budget report but not in the changes.
** MR. PACELLA MADE MOTION TO APPROVE THE CHANGE ORDERS PCO#3, #4, #5, #6, #8,
#9 NOT TO EXCEED $75,000, AND #10 NOT TO EXCEED $25,000.
** MOTION PASSED UNANIMOUSLY.
NORWALK POLICE STATION
1. Project Update by Alan Lo
At the last meeting, Mr. Lo reported to the NFCC that there were two issues that could potentially affect the move date. They were the telephone system and the security hardware (locking mechanisms). The hardware is now being installed, and the move date will now be extended an additional two weeks to the end of April. The move would start on Wednesday, April 27 and the entire staff would move on Monday, May 2. The last page of the budget summary shows that there is a remaining CM Contingency of $215,000. The owner contingency is $57,000. The balance in the account is $80,000. Mayor Knopp asked Mr. Lo to report on the situation of the locking mechanisms. Mr. Lo stated that there are only a few manufacturers in the country who make these mechanisms, and they didn’t meet the deadline of the order delivery. The Police Department stated that the minimum amount of cells needed to open was 8 cells. The balance of the hardware is scheduled to arrive on April 15. Mr. Schmidt reported that the data system will go live on April 15, and the telephone system will be up and running by April 22. The combined dispatch center will be open on May 2, and the cutover for the 911 line will be in place.
Mr. Lo explained the item being added to the agenda. There is concern about cell phone and police radio reception in the building. Once the building is complete, it can then be tested. RCC has conducted 8 tests per floor. All the cell phones worked except Nextel. The police radio in the cell area worked pretty well but had some blind spots. It was decided that full coverage was needed in the cell area, and RCC is working with Northeast Communications to come up with a solution to provide coverage in that area. The cost of this would be $40,000.
** MR. MCQUAID MADE MOTION TO OPEN AGENDA TO ADD PROPOSED CHANGE ITEM
** MOTION APPROVED UNANIMOUSLY.
** MR. MCQUAID MADE MOTION TO APPROVE CHANGE ORDER FOR WIRELESS AMPLIFICATION
FOR AN AMOUNT NOT TO EXCEED $40,000; IF THE AMOUNT OF $40,000 WAS EXCEEDED,
MR. LO WOULD CONSULT WITH THE CHAIRMAN OF THE NFCC FOR HIS APPROVAL.
** MOTION APPROVED UNANIMOUSLY.
2. Construction Change Order (s):
PCO#120 -($6,786.69) Decrease GMP Credit for change of fire alarm
Wiring
PCO#160 $ 1,983.61 Increase GMP Additional door required by Police
Department for Sergeant Room
PCO#161 $ 594.81 Increase GMP Changes to exterior building signage
PCO#162 $ 820.00 CM Contingency Sargent Locks restricted keyways
PCO#164 $ 4,846.27 Increase GMP Modify existing fenced in area as
emergency detention area
PCO#165 $3,171.82 Increase GMP Add Variable Freq. Driver not
identify in contract for AP purchase
PCO#166 $2,286.50 Increase GMP Add louvers in attic for venting
PCO#167 $1,932.05 Increase GMP Gas pressure reducing valves for hot
water heaters
PCO#168 $4,995.63 Increase GMP Duct work and misc. HVAC
Modifications
PCO#169 $4,380.00 CM Contingency Install VCT in Property Room
PCO#170 $8,206.95 Increase GMP Install emergency battery back-up
for detention light fixtures to cover
generator “kick-in” time
Mr. Lo reported on PCO#170. When the power goes out, there is a 6-14 second period of time when there are no lights on in the building. A battery back-up would be installed in the 27 light fixtures in the detention area. The next step for this project would be the stairways.
EAST NORWALK RAILROAD STATION
1. Project Update by Alan Lo
Mr. Lo reported that the exterior is finished except for some boards on the upper portion of the building. Exterior painting will be done next week, weather permitting. The interior is roughed in, and the inspection for plumbing and electrical should be today or tomorrow. Sheetrocking, cabinet installation and wainscoting will be done next week. The entire building should be completed in two more weeks. Mayor Knopp reported that the bid is out for the concessionaire. Mr. Schmidt reported that the bid is for both the East Norwalk and the South Norwalk stations, and the bid should be back next week. Mr. Lo reported that there was $23,000 variable for the change order, $14,000 was done on the change orders, and there is $10,000 left.
2. Review only, change orders approved by staff:
CO#1 $1,200.00 Increase Asbestos Survey
CO#2 $4,212.00 Increase Additional excavation for utilities
CO#3 $1,800.00 Increase Foundation modifications
CO#4 $ 480.00 Increase Emergency exit lights
CO#5 $ 783.00 Increase Handwash sink
CO#6 $1,038.00 Increase Underlayment
CO#7 $4,243.00 Increase Backfill
CO#8 $ 282.00 Increase Fire ext. & sign
MISCELLANEOUS/DISCUSSION ITEMS
Mayor Knopp reported that the next NFCC meeting would be May 10, 2005.
** MR. MCQUAID MADE MOTION TO ADJOURN MEETING.
** MOTION PASSED UNANIMOUSLY.
The meeting was adjourned at 7:05 p.m.
Respectfully submitted,
Carolyn Marr
Telesco Secretarial Services
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