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NORWALK
FACILITIES CONSTRUCTION COMMISSION ACTIONS
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AUGUST 3, 2005
ATTENDANCE: Mayor Alex Knopp; Steven Kerschner; Nick Pacella;
Jody Bishop-Pullan; Paul Arcario; Bill Krummel; Stuart Wells;
Stuart Opdahl
STAFF: John Hawley, Gilbane; Amar Shamas, Gilbane
OTHER: Ed Schmidt, Assistant to Mayor; Fire Chief Denis McCarthy;
Michael Schrier, Fletcher Thompson; Deborah Lukin, Fletcher Thompson;
Tim Brewer, TLB Architecture
ROLL CALL
Mayor Knopp called the meeting to order at 5:55 p.m. He apologized for the delay in starting the meeting. He asked to go to Item # VI on the agenda. He said that after an update by Mr. Hawley, he would ask for a motion to add to the agenda approval of the selection of the architectural firm for the Volk fire station and fire services facility project.
VOLK FIRE STATION AND THE FIRE SERVICES FACILITY
Mr. Hawley said that the Volk fire station project is moving forward. The Matrix study was completed last year, and it included some recommendations for improvements and repairs to the old garage, which is now the Fire Services Facility, as well as the Volk fire station. Five proposals for architectural design services were received in July, and after interviews on July 28, the firm TLB Architecture received a unanimous recommendation. The fire support services building will be renovated first, creating swing space for the Volk building. A geotechnical structural analysis will be performed at the Volk building to determine the overall condition of the structure. The work is scheduled to begin in 2006. Mayor Knopp explained that the long-range planning process began two years ago to modernize and improve the buildings for training, maintenance, etc. The budget is $4.1M for the total project. The selection committee consisted of Fire Chief McCarthy, Commissioner Rossi, Public Safety Committee Chairwoman Bain, Mr. Lo, Mr. Foley, Mr. Schmidt, and Mr. Hawley. The funds for the design are in the capital budget that began in July 1, 2005, the construction money for the fire services building will be in the budget beginning July 1, 2006, and the construction money for the Volk building will be in the budget beginning July 1, 2007.
Mr. Tim Brewer is the principal architect of the firm TLB Architecture, and the firm has experience renovating other public safety facilities.
** MR. OPDAHL MOVED TO OPEN THE AGENDA TO ADD A NEW ITEM.
ACTION REQUESTED:
“Authorize the Mayor, Alex A. Knopp, to execute an agreement with TLB Architecture, of Chester, CT to provide architectural and engineering design services for the Volk Fire Station and the Fire Support Services Facility renovation projects in the not-to-exceed amount of $375,055.00 (Acct.# to be determined).
** MOTION PASSED UNANIMOUSLY.
** MR. KERSCHNER MOVED TO AUTHORIZE THE MAYOR, ALEX A. KNOPP, TO EXECUTE AN
AGREEMENT WITH TLB ARCHITECTURE, OF CHESTER, CT TO PROVIDE ARCHITECTURAL AND
ENGINEERING DESIGN SERVICES FOR THE VOLK FIRE STATION AND THE FIRE SUPPORT SERVICES
FACILITY RENOVATION PROJECTS IN THE NOT-TO-EXCEED AMOUNT OF $375,055.00 (ACCT.
# TO BE DETERMINED).
** MOTION PASSED UNANIMOUSLY.
NORWALK SCHOOL PROJECTS
A. Brien McMahon High School/Center for Global Studies Improvement Project
1. Project Update by John Hawley (Program Manager)
Mr. Hawley reported that Phase 2, the renovation on the north half of building, is proceeding on schedule and is going well. Phase 3A is the gym renovation, and is on track for a November completion. The trailers for the football program will arrive next week. The Jones’ residence has been demolished and will now be a parking area for construction vehicles.
2. Review and approve the following change orders:
CCA #20002 $ 12,923.00 Increase GMP Provide floor sinks in culinary arts
per RFI 434
CCA #20004 $ 16,624.00 Increase GMP Provide steel framing and expansion
joint at auditorium room per RFI 407
CCA #20011 $ 41,500.00 Increase GMP Provide masonry walls in lieu of
drywall per FT SKS-86A&B
BEA #20042 $200,000.00 CM Contingency Provide temporary heaters to the
phase 3A classrooms
CCA #20045 $ 22,841.00 Increase GMP Provide ext insulation and ceiling at
courtyard per RFI 526 & 556
CCA #20107 $ 10,070.00 Increase GMP Foundation modifications at existing
util tunnel per RFI 576
CCA #20222 $ 2,160.00 Increase GMP Added precast support steel at stair
4 per FT SK 79,100
BEA #8000 $ 30,000.00 CM Contingency Provide an allowance for clean-up
beyond contracted scopes
BEA #8010 $ 27,000.00 CM Contingency Provide allowance for safety work
beyond contracted scopes
BEA #8020 $ 25,000.00 CM Contingency Provide allowance for temporary
weather, security protection beyond
contracted scopes
BEA #8060 $ 8,000.00 CM Contingency Provide an allowance for misc. non-
assignable re-work items
** MR. PACELLA MOVED TO APPROVE THE ABOVE LISTED CHANGE ORDERS.
Mr. Hawley explained that CCA#20011 for $41,500.00 is a revision necessary
for the drywall partitions.
BEA #20042 is the CM Contingency for temporary heaters needed for the work being
done through the winter. Mr. Opdahl asked about the noise level of the heaters.
Mr. Hawley said that tests were completed and the heaters aren’t louder than
room fans. There are 92 heaters, and they will be the property of the school
to be used again, or possibly re-sold.
** MOTION PASSED UNANIMOUSLY.
3. Review only, change orders approved by staff:
CCA #330 $ 1,740.00 Increase GMP Provide cafeteria wall revs at
turnstiles per FT field sketches
CCA #20076 $ 654.00 Increase GMP Provide EIFS at monitor end walls
per RFI 522
CCA #20096 $ 2,200.00 Increase GMP Steel and masonry revisions arts
per RFI 568
CCA #20102 $ 1,540.00 Increase GMP Provide temp power feed to
abatement sub at the auditorium
CCA #20103 $ 2,000.00 Increase GMP Extend piping beyond existing
tunnel limit per RFI 573
BEA #20113 $11,300.00 CM Contingency Install mechanical work around
bookcases in temp media center
CCA #20117 $ 2,580.00 Increase GMP Provide door 1070A, shown to be
demoed, not replaced per RFI 577
Mr. Hawley explained that BEA# 20113, $11,300.00 is for the media center phasing work that was recognized after the project got underway. The installation of the ductwork has to go through the existing media center.
C. Norwalk High School
1. Project Update – by John Hawley (Program Manager)
Mr. Hawley turned the project update over to Mr. Amar Shamas, Program Manager. Mr. Shamas said the project information is included in the attached memo, and Plan C was approved unanimously by the building advisory committee. Some of the main items are the replacement of the existing casework in the science labs, replacing existing corridor lockers, additional flooring replacement, and refurbishment of the existing auditorium seating.
Mr. Michael Schrier, and Ms. Deborah Lukin, of Fletcher Thompson, presented information on Plan A, B, and C.
Mr. Schrier said the site components are the 2-story science addition, with 8 classrooms on the east side of the school. There will be 16 full-blown labs, and there will be two that will have demonstration tables only.
To capture additional parking spaces on the north and south side of the addition, they will widen the turn to provide another turn lane. There will be a net gain of 65 parking spaces. The orchestra addition will be on the west side, and there will be a new parent drop-off area and queuing lane in front of the building.
Ms. Lukin said that the changes to the ground floor are to increase the traffic flow for students. The size of the servery and faculty dining room will be increased also. Everything in the building will be new and upgraded to code. The child development center is now inside the building. The locker suite will have additional storage and will be worked on. Special education will be in the interior court along with 4 new science classrooms.
The main floor will be the administrative suite. The updates to all four house offices will be for security and functionality purposes. The exterior classrooms have been pushed out to maximize lighting.
Mr. Schrier said the third floor will have new art classrooms, and the graphics
department moved upstairs.
2. Review and approve the following:
“Authorize Fletcher Thompson to proceed with the final Construction Documents phase of the Norwalk High School project.”
** MR. PACELLA MOVED TO AUTHORIZE FLETCHER THOMPSON TO PROCEED WITH THE FINAL
CONSTRUCTION DOCUMENTS PHASE OF THE NORWALK HIGH SCHOOL PROJECT.
** MOTION PASSED UNANIMOUSLY.
There was some more discussion on Plan C of the renovation project at Norwalk High School. Mr. Opdahl said that there is a new bill that would make contracts much more viable to use gas as the driving agent for chillers and boilers. If the bill is passed, the City would have to apply, and there could be potential to cut $1M out of the current budget. This could also apply to other projects, but it would have to be very specific.
SOUTH NORWALK LIBRARY
A. Project Update by John Hawley – Program Manager
Mr. Hawley said that all the foundation work has been completed. The site is backfilled and the steel erection phase is scheduled for August 11 and is expected to take 4-6 weeks.
B. Construction Change Order(s):
1. Review and approve the following change orders:
PCO#7 $ 1,735.00 Increase GMP Added downspout and gutter for overflow
per SA SK-11
PCO#16 $ 4,073.00 Increase GMP Provide steel frame and slab infill per SA SKS-32
& 33
PCO#17 $ 3,656.00 Increase GMP Uncovered existing drywell, excavation &
extension to grade
PCO#18 $ 3,020.00 Increase GMP Provide added steel plate and concrete
infill at opening per SA Change Proposal request 4.
** MR. OPDAHL MOVED TO APPROVE THE ABOVE LISTED CHANGE ORDERS.
Mr. Hawley said that a downspout needed to be added, and there were added costs due to substandard conditions within the building. The demolition portion of the project is complete.
** MOTION PASSED UNANIMOUSLY.
Mayor Knopp suggested that the Commission members visit the website and offer suggestions. Mr. Hawley will send the website link to the Commission members. Mr. Pacella asked about the police station update. Mayor Knopp said that Mr. Lo will have the figures at next month’s meeting. There is some HVAC work and miscellaneous matters still ongoing.
NORWALK SCHOOL PROJECTS (CONT’D)
B. Kendall Elementary School
1. Project Update – by Amar Shamas (Program Manager)
Mr. Shamas said that the project is within the budget and this summer’s renovations will be complete by the start of school. The budget and construction schedule are included in the attached memo.
D. Roton Middle School
1. Project update – by John Hawley (Program Manager)
Mr. Hawley said the information is in the attached memo. The design development documents were completed in early July, and the OSF Plan Completion Test (PCT) is scheduled for late September.
E. Columbus Elementary School
1. Project update – by John Hawley (Program Manager)
Mr. Hawley said the construction documents are due on August 12. The OSF Plan Completion Test is scheduled for September 20.
F. Tracey Elementary School
1. Project update – by John Hawley (Program Manager)
Mr. Hawley said that the construction documents are due in mid-August. The OSF Plan Completion Test is scheduled for September 19.
NATHANIEL ELY CENTER
A. Project update – by John Hawley (Program Manager)
Mr. Hawley said there was a kick-off meeting last week with Ms. Linda Stone of the firm Becker and Becker, and they reviewed the schematic design.
MISCELLANEOUS/DISCUSSION ITEMS
A. Star Ledger article
Mayor Knopp said he had the recent article in the Star Ledger regarding school funding for projects included in everyone’s packet for their review.
** MR. ARCARIO MOVED TO APPROVE THE MINUTES OF JUNE 1, 2005.
** MOTION PASSED WITH SIX VOTES IN FAVOR (KERSCHNER, BISHOP-PULLAN, ARCARIO,
KRUMMEL, WELLS, OPDAHL) AND ONE ABSTENTION (MR. PACELLA)
** MR. WELLS MOVED TO APPROVE THE MINUTES OF JULY 6, 2005.
** MOTION PASSED WITH FIVE VOTES IN FAVOR (KERSCHNER, BISHOP-PULLAN, ARCARIO,
KRUMMEL, WELLS) AND TWO ABSTENTIONS (MR. OPDAHL AND MR. PACELLA)
** MR WELLS MOVED TO ADJOURN.
** MOTION PASSED UNANIMOUSLY.
The meeting was adjourned at 7:00 p.m.
Respectfully submitted,
Carolyn Marr
Telesco Secretarial Services
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