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NORWALK
FACILITIES CONSTRUCTION COMMISSION ACTIONS
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SEPTEMBER 7, 2005
ATTENDANCE: Nick Pacella; Stuart Wells, Jody Bishop-Pullan; Steve Smith; Paul
Arcario; Steven Kerschner; Rick McQuaid (5:53 p.m.)
Mayor Knopp, Chairman (6:25 p.m.)
STAFF: John Hawley, Gilbane; Amar Shamas, Gilbane; Alan Lo
OTHER: Ed Schmidt, Assistant to the Mayor
ROLL CALL/CALL TO ORDER
Mr. Hawley said the Commission can begin with the review of the NFCC Website demonstration, followed by the non-action, update-only items on the agenda.
This portion of the meeting began at 5:35 p.m.
NFCC WEBSITE DEMONSTRATION
Mr. Shamas gave an overview of the NFCC website and the various projects in progress. The website is www.NFCCchilmarktech.com, which can also be accessed via a link n the City website. The program schedule lists all 17 projects in their stages of completion. He said that as the projects are completed, they move up on the chart.
NORWALK SCHOOL PROJECTS
E. Roton Middle School
1. Project update - by John Hawley (Program Manager)
Mr. Hawley said a memo listing activities for this month and next month is attached in the packet. The final plans were delivered by Silver Petrucelli on September 7. The final estimate and plans are scheduled to go to the Board of Education for their review on September 20. The plan completion test (PCT) is scheduled for September 27. The PCT is the State benchmark where they accept final plans for review from the design firms.
NATHANIEL ELY CENTER
A. Project update: By John Hawley – Program Manager
Mr. Hawley said that memo #VIA is in the packet. The firm of Becker and Becker was approved by the Council in July. The design phase schedule was generated and is attached as a backup that shows the three levels of drawings and the various stages of approval.
Becker & Becker is hiring a hazardous materials consultant and land surveyor to begin in September/October. The first conceptual plans should be available this month. A construction manager RFP will go out in early October with a target that the construction manager will be on board in mid-November when the schematic design is scheduled to be complete.
VOLK FIRE STATION AND THE FIRE SUPPORT SERVICES FACILITY
A. Project update: By John Hawley – Program Manager
Mr. Hawley said that the memo is attached. The firm of TLB Architecture had been approved and got started right away. The design phase schedule has been developed and is attached. It details the two design phases – the schematic design phase for the Volk station and the fire support services building, and the fire support services building design to break ground next spring, as that project is planned to be funded out of the 05-06 fiscal budget. The geo-technical structural evaluation of the facility is underway. The drilling of 7 borings between both bays was able to determine how much man-made fill was put in and what condition it was in. The slabs were built on controlled fill, and they showed various degrees of settlement. A Fuss and O’Neill report will be available at the end of the month, and it will include recommendations of remedial repairs. Early indications are that the foundations are fine, and repairs to the existing slab may be needed.
NORWALK POLICE STATION
A. Project update: By Alan Lo
Mr. Alan Lo said that a basic summary was attached, detailing the miscellaneous problems that were occurring. There were condensation problems, including areas within the combined dispatch center on the third floor not being properly insulated. The firing range has an air filtering problem. The work will be completed by the end of next week. AP Construction will be back to repair minor items over the next two weeks. The two people involved are Paul Resnick, Building Manager, and Jose, from Grubb & Ellis. They are responsible for keeping track of the repairs. Except for the firing range, none of the problems affected the occupancy of the building. The Firing Range hasn’t been accepted yet. BVH is the mechanical engineer that has been hired for Building Commissioning. Mr. Pacella suggested that the same commissioning group should come back to do an assessment before the end of the one-year warranty. Once the punch list is completed, the City would then manage the building. Mr. Lo said that companies don’t return after a year to check on the warranty status. Mr. Schmidt made a suggestion to compile a list of all warranties and their expiration date(s). There should be a standard operating procedure for commissioning the buildings. There is a cost involved, and the costs vary with the levels of service. The commissioning of buildings is new and began with the Police Station. A suggestion was made to have the commissioning of buildings extend to the schools.
Mayor Knopp arrived at 6:24 p.m. and called the meeting to order.
MINUTES OF PREVIOUS MEETING(S)
August 3, 2005
** MR. ARCARIO MOVED TO APPROVE THE MINUTES OF AUGUST 3, 2005.
** MOTION PASSED UNANIMOUSLY.
NORWALK SCHOOL PROJECTS
A. Brien McMahon High School/Center for Global Studies Improvement Project
1. Project update by John Hawley (Program Manager).
Mr. Hawley said that the cost report is included. There is $411,000 remaining in the owner’s contingency. The timing for Phase II renovations is on track for completion at Christmas. Phase 3a, the renovations of the locker rooms, is on schedule but is very challenging. There are conflicts with the foundation and the structural steel. They are working towards a completion date before Thanksgiving and for fall basketball. A classroom was turned into a locker room for the football program, and they activated the use of a previously unused bathroom.
2. Refer the following to Common Council for approval:
“Authorize the Mayor, Alex A. Knopp, to execute an amendment to Special Testing Laboratories contract for additional materials testing and inspections at the Brien McMahon High School/Center for Global Studies project in the amount of $30,000.00. Acct. #0902/03/04 5010 5777 C0237.”
The original budget was $130,000, and they are expecting the expenditure to
be at about $110,000.
** MR. WELLS MOVED TO AUTHORIZE THE MAYOR, ALEX A. KNOPP, TO EXECUTE AN AMENDMENT
TO SPECIAL TESTING LABORATORIES CONTRACT FOR ADDITIONAL MATERIALS TESTING AND
INSPECTIONS AT THE BRIEN MCMAHON HIGH SCHOOL/CENTER FOR GLOBAL STUDIES PROJECT
IN THE AMOUNT OF $30,000.00. ACCT #0902/03/04 5010 5777 C0237.
** MOTION PASSED UNANIMOUSLY.
3a. Review and approve the following change orders to DJ Contracting Inc. for additional abatement services at Brien McMahon:
CO#2 $ 4,249.25 Construct temp walls in the auditorium to isolate abatement
CO#3 $ 8,516.90 Build containments and cut openings for new duct grilles in
auditorium
** MR. MCQUAID MOVED TO APPROVE ITEM 3A, CHANGE ORDERS CO#2 AND C0#3 TO DJ
CONTRACTING FOR ADDITIONAL ABATEMENT SERVICES AT BRIEN MCMAHON.
** MOTION PASSED UNANIMOUSLY.
3b. Transfer the following to the Common Council for approval:
“Increase the contingency allowance for DJ Contracting Inc. (Abatement contractor
for BMHS) in the amount of $10,000, and authorize the NFCC to issue change orders
on contract for a total not to exceed the contingency amount. Acct. #0902/03/04
5010 5777 C0237”.
** MR. MCQUAID MOVED TO APPROVE ITEM 3B, THE INCREASE OF THE CONTINGENCY ALLOWANCE
FOR DJ CONTRACTING INC. (ABATEMENT CONTRACTOR FOR BMHS) IN THE AMOUNT OF $10,000,
AND AUTHORIZE THE NFCC TO ISSUE CHANGE ORDERS ON CONTRACT FOR A TOTAL NOT TO
EXCEED THE CONTINGENCY AMOUNT.
ACCT. #0902/03/04 5010 5777 C0237.
** MOTION PASSED UNANIMOUSLY.
4. Review and approve the following change orders:
BEA #220 $64,690.00 CM Contingency Media Center casework omitted during buyout
CCA#245 $48,714.00 Increase GMP Provide smoke dampers in Phase 1 per returned
shop dwgs
CCA#348 $ 3,630.00 Increase GMP Provide p-lam sills at rooms 2040 & 1001
not on plans
CCA#20073 $19,498.00 Increase GMP Provide roof drain piping per response to
RFI #515
CCA#20077 $ 4,070.00 Increase GMP Provide insulation & steel at courtyard
ceiling per RFI#541
CCA#20082 $ 4,870.00 Increase GMP Provide louvers and openings at room 2042
per RFI #553
CCA#20118 $ 4,860.00 Increase GMP Modify walls and casework due to column location
issue per RFI#560
CCA#20131 $ 2,780.00 Increase GMP Provide steel work & framing to drain
roof RFI#592
CCA#20133 $ 1,790.00 Increase GMP Provide steel header at precast per FT sketch
and field direction
BEA#20137 $11,200.00 CM Contingency Provide final cleaning of phase 3B areas
for Sept ’05 occupancy
CCA#20148 $ 1,200.00 Increase GMP Provide brick vs. CMU at arcade parapet per
FT field direction
BEA#20150 $ 5,700.00 CM Contingency Masonry cut and patch at locker room steel
tie-ins per RFI #605
CCA#20151 $ 1,000.00 Increase GMP Provide 10” sewer vs. 6” at north lot per
response to RFI#608
** MR. ARCARIO MOVED TO APPROVE THE ABOVE LISTED CHANGE ORDERS IN ITEM 4.
Mr. Hawley said that BEA #220, $64,690.00 for media center casework, was omitted during the buyout. CCA#245, $48,714 is for the smoke dampers in Phase I. CCA#20073, $19,498.00, is the roof drain piping issue. They are still trying to work with the contractor. This is a not to exceed item.
** MOTION PASSED UNANIMOUSLY.
D. Norwalk High School
1. Project update – by Amar Shamas (Program Manager)
2. Review and approve the following:
“Authorize the Mayor, Alex A. Knopp, to execute an amendment to Fletcher Thompson’s architectural and engineering design services contract for the Norwalk High School Project, for additional compensation for architectural services for the development of alternate Plans B and C, for an amount not-to-exceed $106,000. Acct #0904 5010-5777-B0310.”
Mr. Hawley said that this was the approval of the change order to Fletcher Thompson to complete the designs associated with the Norwalk High’s Plan B and Plan C. The plan was very well received. Mayor Knopp noted that the Board of Education approved Plan C at a special meeting on August 30, 2005.
** MR. MCQUAID MOVED TO AUTHORIZE THE MAYOR, ALEX A. KNOPP, TO EXECUTE AN AGREEMENT
TO FLETCHER THOMPSON’S ARCHITECTURAL AND ENGINEERING DESIGN SERVICES CONTRACT
FOR THE NORWALK HIGH SCHOOL PROJECT, FOR ADDITIONAL COMPENSATION FOR ARCHITECTURAL
SERVICES FOR THE DEVELOPMENT OF ALTERNATE PLANS B AND C, FOR AN AMOUNT NOT-TO-EXCEED
$106,000. ACCT #0904 5010-5777-BO310.
** MOTION PASSED UNANIMOUSLY.
F. Tracey Elementary School
1. Project update – by John Hawley (Program Manager)
Mr. Hawley said that the final plans and estimates were received from URS and Skanska, and were approved by the Board of Education on September 6, 2005. The next action is to have the NFCC approve it so that it can go to the Plan Completion Test (PCT) on September 19.
3. Review and approve the following action:
“Approve final plans and professional cost estimate for the Construction Documents phase at the Tracey Elementary School Alteration Project No. 103-0235 A/EC, Phase 1 of 1, and authorize filing Form EDO42, Request for Review of Final Plans with the State Department of Education.”
** MS. BISHOP-PULLAN MOVED TO APPROVE FINAL PLANS AND PROFESSIONAL COST ESTIMATE
FOR THE CONSTRUCTION DOCUMENTS PHASE AT THE TRACEY ELEMENTARY SCHOOL ALTERATION
PROJECT NO. 103-0235 A/EC, PHASE 1 OF 1, AND AUTHORIZE THE FILING FORM EDO42,
REQUEST FOR REVIEW OF FINAL PLANS WITH THE STATE DEPARTMENT OF EDUCATION.
** MOTION PASSED UNANIMOUSLY.
G. Columbus Elementary School
1. Project update – by John Hawley (Program Manager)
2. Review and approve the following action:
“Approve final plans and professional cost estimate for the Construction Documents phase at the Columbus Elementary School Alteration Project No. 103-0234 A/EC, Phase 1 of 1, and authorize filing Form EDO42, Request for Review of Final Plans with the State Department of Education.”
Mr. Hawley said that this was approved by the Board of Education last night. It is similar to the plans, also prepared by URS, at Tracey Elementary School.
** MR. ARCARIO MOVED TO APPROVE FINAL PLANS AND PROFESSIONAL COST ESTIMATE
FOR THE CONSTRUCTION DOCUMENTS PHASE AT THE COLUMBUS ELEMENTARY SCHOOL ALTERATION
PROJECT NO. 103-0234 A/EC, PHASE 1 OF 1, AND AUTHORIZE FILING FORM EDO42, REQUEST
FOR REVIEW OF FINAL PLANS WITH THE STATE DEPARTMENT OF EDUCATION.
** MOTION PASSED UNANIMOUSLY.
SOUTH NORWALK LIBRARY
A. Project update – by John Hawley (Program Manager)
B. Construction Change Order(s):
1. Review and approve the following change orders:
PCO#10 rev $26,360.72 Increase GMP Shoring and repairs at existing deteriorated
rubble foundation
(*PCO#10 approved by NFCC for $25k, final pricing now received).
PCO#21 $ 3,199.81 Increase GMP Cut away concrete beam and replace with steel per SA PR #9
PCO#22 $ 2,975.21 Increase GMP Abate additional asbestos found under upper roof shingles
PCO#23 $ 9,038.05 Increase GMP Replace basement level slab and infill air tunnel
** MR. ARCARIO MOVED TO APPROVE THE ABOVE LISTED CHANGE ORDERS, PCO#10, PCO#21,
PCO#22, AND PCO#23.
** MOTION PASSED UNANIMOUSLY.
C. Bid Results for FF&E bids due 8/30.
1. Bids were received on August 30, 2005 and are being reviewed by the Architect. Bid summary and recommendations are anticipated at the NFCC meeting. Subject to NFCC approval, the following will be forwarded to the Common Council for approval:
“a. Authorize the Purchasing Agent to issue Purchase Order(s) to the lowest responsible bidder(s) for the supply and installation of furniture for the South Norwalk Library Improvement Project for a total not to exceed amount to be determined. Account #09056210-5777-C0153.
b. Authorize the NFCC to issue increase to the Purchase Order(s) for a total not to exceed amount to be determined.”
Mr. Hawley distributed a memorandum providing information on the fixtures, furnishing and equipment purchasing. The bids were received last Wednesday. The summary that is attached is complete enough to show the recommended award of a certain amount of the scope to Tucker Library Equipment Company.
** MR. ARCARIO MOVED TO AUTHORIZE THE PURCHASING AGENT TO ISSUE PURCHASE ORDER(S)
TO THE LOWEST RESPONSIBLE BIDDER(S) FOR THE SUPPLY AND INSTALLATION OF FURNITURE
FOR THE SOUTH NORWALK LIBRARY IMPROVEMENT PROJECT FOR A TOTAL NOT TO EXCEED
AMOUNT TO BE DETERMINED. ACCOUNT #09056210-5777-C0153, AND MR. ARCARIO MOVED
TO AUTHORIZE THE NFCC TO ISSUE INCREASE TO THE PURCHASE ORDER(S) FOR A TOTAL
NOT TO EXCEED AMOUNT TO BE DETERMINED.
** MOTION PASSED UNANIMOUSLY.
Mayor Knopp said that tomorrow at 10:30 a.m. at the South Norwalk Library, there will be a 21st century funding campaign raising funds for computer equipment. The funding campaign is sponsoring a “buy a brick” campaign.
Mayor Knopp said there will be a special meeting of the NFCC on Tuesday, September 13 to review the energy facilities at Norwalk High. There will be a joint briefing between the Common Council and the NFCC at 5:30 p.m. in the Council Chambers. There will be a presentation of the Nxegen alternative energy proposal.
A. Brien McMahon High School/Center for Global Studies Improvement Project (Cont’d)
5. Review only, change orders approved by staff:
BEA#327 $ 3,627.00 CM Contingency Provide steel countertop brackets in dining
omitted during buyout
CCA#335 $ 3,500.00 Increase GMP Re-grade at steps to driveway per RFI#399 and
B&G field direction
CCA#337 $ 1,750.00 Increase GMP Balance cafeteria hoods by fan speed/sheaves
due to VE revs
BEA#345 $ 676.00 CM Contingency Remove temp stair rails installed to receive
Cert of Occupancy
CCA#350 $ 2,275.00 Increase GMP Re-mount fixtures 18” higher in stair #2 per
FT – email direction
BEA#351 $ 1,738.00 CM Contingency Install 4 wood doors replaced by vendor but
suspected of field damage
CCA#352 $ 759.00 Increase GMP Retrofit CW pump impeller due to flow issue per
FT direction
CCA#20088 $ 793.00 Increase GMP Provide door glass at teacher lounge 1055 for
safety concerns
BEA#20111 $ 5,580.00 CM Contingency Revise lawn sprinkler control box to meet
city requirements
CCA#20127 $ 700.00 Increase GMP Revise door lock on SW-02 per school admin request
CCA#20130 $ 750.00 Increase GMP Relocate media center area roof drain for existing
sloped roof steel
CCA#20142 $ 1,540.00 Increase GMP Provide steel for masonry support at stair
7 per RFI#600
CCA#20152 $ 1,540.00 Increase GMP Revise steel at Q47 & 53 existing W6 in
lieu of W10 per RFI#609
B. Kendall Elementary School
1. Project update – by Amar Shamas (Program Manager)
Mr. Shamas said he did the NFCC walkthrough yesterday. The B wing project
was done on time. The addition of classrooms on the A wing has started. The
roof project is ahead of target. The plan is to renovate the ceiling in the
1st and 2nd grade wing, then move into the addition starting in January of 2006.
2. Review only, change orders approved by staff:
COR#001 $ 4,810.45 Increase GMP Replace existing folding partition with Drywall
in Rm 119, RFI 16.
COR#002 $ 6,134.80 Increase GMP Replace existing ceiling at kitchen, and custodial
area per RFI 14
COR#003 $ 1,645.39 Increase GMP Drywall soffit due to duct ceiling conflict
per RFI 15.
COR#005 $ 1,441.39 Increase GMP Provide drywall chase for plumbing riser per
RFI 29
COR#006 $ 9,718.43 Increase GMP Provide new curb cut for H/C, replace deteriorated
sidewalks, etc., per
DPW inspection 8/1/05
C. Marvin School – HVAC Replacement Project
1. Project update – memo from Mark Gorian
Mr. Gorian was not able to attend. Mr. Lo said the project is moving along.
** MR. KERSCHNER MOVED TO ADJOURN.
** MOTION PASSED UNANIMOUSLY.
The meeting was adjourned at 6:55 p.m.
Respectfully submitted,
Carolyn Marr
Telesco Secretarial Services
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