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NORWALK
FACILITIES CONSTRUCTION COMMISSION ACTIONS
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DECEMBER 7, 2005
ATTENDANCE: MAYOR MOCCIA, STUART WELLS, PAUL ARCARIO, STEVE KERSCHNER, DOUG
SUTTON, DOUG HEMPSTEAD, NICK PACELLA, JODY BISHOP-PULLAN, STUART OPDAHL
STAFF: JOHN HAWLEY, GILBANE; AMAR SHAMAS, GILBANE; ALAN LO, NFCC STAFF
OTHER(s): KAREN DELVECCHIO, DIRECTOR, IT DEPT.;
JACK ORCHULLI, ASSISTANT TO THE MAYOR
Mayor Moccia called the meeting to order at 5:35 p.m.
MINUTES OF – NOVEMBER 2, 2005 MEETING
** MR. KERSCHNER MOVED TO APPROVE
** MOTION PASSED UNANIMOUSLY
NORWALK SCHOOL PROJECTS
A. Brien McMahon High School/Center for Global Studies Improvement Project
1. Project update by John Hawley (Program Manger)
John Hawley updated so that everyone would be familiar with the project. He gave a brief orientation of the phase 1 addition that started in November 2003 and the entire project is expected to be completed during the year 2006. Phase 3a is for the gymnasium and construction is now being wrapped up and expected to open on December 19, 2005. Phase 2 is the biggest piece of construction and they are on track for the Christmas changeover. There will be 80 rooms in total to be moved and they are getting ready for occupancy on January 4, 2006; all else is on schedule and the project is going well.
Mr. Hawley referred to the cost report in the packet showing the overall budget,
commitments and payments to date. He reviewed the remaining cash balance of
$179k and he noted they were 85-90% complete, but funds were still available.
Mr. Opdahl asked if they had money from the sale of the property applied to
the account. Mr. Hawley said no.
Mr. Opdahl asked if the money from CL&P was applied. Mr. Hawley said no, and he said there wasn’t any information yet on the intent to do that.
2. Review and approve the following change orders:
Mayor Moccia stated that he understood all the change orders were typically voted on with one vote. He asked for a motion to approve pages 1, 2 and 3 change orders.
** MR. KERSCHNER MOVED TO APPROVE
** MOTION PASSED UNANIMOUSLY
BEA #232R $29,925.00 CM Contingency Final cost of general cleaning for
Phase I areas, after all back charges
BEA #282 $16,251.00 CM Contingency Final cost of VCT floor wash and waxing for
Phase I areas
CCA #331 ($1,802.00) Decrease GMP Delete fencing and install swing gate
At field entry in lieu of ornamental fence
CCA #20014 $22,121.00 Increase GMP Demo and replace slabs at 2nd floor lavs
Due to existing mud job per RFI 483
CCA #20018 ($2,326.00) Decrease GMP Revise ceiling at library gallery due to
HVAC conflicts and VE par RFI #453
CCA #20058 $17,835.00 Increase GMP Provide tunnel louver window
Wells/grating per FT sketch A100.1
CCA #20089 $1,536.00 Increase GMP Swap rooms 2076 and 2085 to eliminate windowless
classroom
BEA #20091 $5,234.00 CM Contingency Provide trenching/backfill for temp power
across courtyard
CCA #20120 $7,575.00 Increase GMP Remove and replace tunnel top in old cafeteria
per RFI #572
BEA #20150 $ 8,947.00 CM Contingency Masonry at locker room steel (prev approved
at $5700) per RFI #605
BEA #20177 $15,000.00 CM Contingency Replace tunnel floor hatches damaged during
demolition phase
CCA #20182 $11,845.00 Increase GMP Provide exp jt at locker room (prev apprvd
at $7,400) per RFI #614
CCA #20186 $5,120.00 Increase GMP Use Intumescent paint on cols above lockers
instead of spray fireproofing
BEA #20187 $5,900.00 CM Contingency Patching masonry sills at demolished windows
CCA #20198 $3,047.00 Increase GMP Revise exterior light fixtures to sealed housing type to avoid adding drainage
BEA #20209 $3,853.00 CM Contingency Revise new window at boy’s locker rm for blocking at new steel
CCA #20211 $12,288.00 Increase GMP Provide new IDF closet in 3A area due to
data cable lengths exceeding 90m
CCA #20213 $24,000.00 Increase GMP Provide power/data throughout room 1303 (career
resource room)
CCA #20214 $4,399.00 Increase GMP Provide media center stack height revisions
per user requirements
CCA #20215 $2,406.00 Increase GMP Provide switching for track lighting per response
to RFI #640
CCA #20216 $6,144.00 Increase GMP Provide exterior ceilings at gym entrances
per RFI #648
CCA #20217 $(4,233.00) Decrease GMP Provide horizontal blinds in lieu at vert
at old building due to soffit conflicts
CCA #20218 $7,680.00 Increase GMP Provide power and controls to existing gym
exhaust fans per RFI #647
CCA #20224 $3,000.00 Increase GMP Provide power to display case lighting per
the response to RFI #611
CCA #20237 $13,436.00 Increase GMP Revised roof edge details at girls and boys
locker room per FT direction
BEA #20238 $12,722.00 CM Contingency Provide misc steel locker bench supports
omitted during buyout
CCA #20243 $10,240.00 Increase GMP Provide drywall soffits at rooms 1103, 1113,
1121 at window ceiling conflict
CCA #20258 $6,111.00 Increase GMP Various light fixture revisions per responses
to RFI’s 352 and 427
BEA #20260 $14,821.00 CM Contingency Temp re-feed power/data damaged during
slab removal for 3A utilities
BEA #8040 $40,000.00 CM Contingency Provide floor patching/leveling throughout
old building as required
III.A3. Review only, change orders approved by staff
Mr. Hawley updated that the 3rd column of the handout identified where the cost came from.
It was asked if any of the costs fell under the areas of omissions. Mr. Hawley said yes, they could be interpreted as a field omission.
Mr. Hawley noted that as progress is made, there will be numerous requests,
but certain items are prioritized as needed.
CCA #20029 $98.00 Increase GMP Cut pockets at foundation wall at west side of
courtyard per RFI #496
CCA #20057 $4,119.00 Increase GMP Demo unsupported limestone and replace with
EIFS at northwest corner
CCA #20060 $1,483.00 Increase GMP Demo slab at existing stair infill for steel
per field conditions and FT direction
CCA #20064 $1,060.00 Increase GMP Revise existing tubes at courtyard steel window
support per RFI #535
CCA #20124 $3,478.00 Increase GMP Misc added demolition in Phase 2 area to accommodate
existing conditions
CCA #20143 $(1,055.00) Decrease GMP Reroute ductwork and eliminate metal panels
at medial center roof conflict
CCA #20201 $850.00 Increase GMP Provide signage revisions due to staff function
location revisions
BEA #20207 $2,500.00 CM Contingency Pumping of water tunnel due to storm lines
prior to abandonment
CCA #20233 $1,340.00 Increase GMP Provide infill pates at X-bracing, where low
end of bracing is below roofing
BEA #20244 $5,000.00 CM Contingency Provide filter media at Phase 2 & 3
AHU’s for use during construction
CCA #20245 $1,923.00 Increase GMP Provide metal panels above doors 1105, 1114,
1126 per FT field direction
CCA #20246 $1,577.00 Increase GMP Relocate sprinkler lines into soffit at stair
#7 per FT field direction
CCA #20251 $1,708.00 Increase GMP Provide temp wall/doors between phase 2 and
3b space to accommodate moving
CCA #20253 $3,072.00 Increase GMP Provide exterior soffit/ceiling at entry door
1272 per FT field direction
BEA #20254 $1,600.00 CM Contingency Provide Culinary Arts room hood installation
omitted during buyout
B. Kendall Elementary School
1. Project update – by Amar Shamas (Program Manager)
Mr. Shamas updated that there is a 1-story level located near Fillow Street. Currently the existing school is 50,000 sq. ft. and the addition adds eight (8) classrooms at the south end of the school. The B-wing is completely renovated and now occupied. Phase-A was completed before Thanksgiving, and renovation is in progress to the C-wing and it should be completed during February 2006. He explained that Phase-E will act as swing space to C-wing. He referred to the documents prepared and he noted that the project was on current budget. He said the 85-90% contingency was intact. The furniture will be purchased for the media center area and they have a $90k budget.
Mr. Hempstead asked what will occupy the swing space when it was done. Mr. Shamas said that currently, the converted the media center for two (2) classrooms temporarily. The art and music is a la carte, so they will have the art, music and pre-k to fill up the classrooms.
Mr. Opdahl reminded them that the two (2) portable classrooms were being dismantled.
There was a question about the possibility of making them two rooms, i.e., A-wing to C-wing. Mr. Shamas said they would swing C-wing into A-wing and then they will swing E-wing into A-wing. He further clarified that E-wing held the kindergarten classrooms.
2. Review and approve the following change orders:
COR #018 $7,313.00 Increase GMP Provide separate hot water heater breaching
per RFI #012
COR #025 $773.00 Increase GMP Provide additional parking lot signs
COR #026 $1,286.00 Increase GMP Provide drywall soffit at vestibule 109 due
to door frame height conflict
COR #027 $15,867.00 Increase GMP Provide a not to exceed allowance for cutting
existing masonry back per RFI #043
COR #029 $1,167.00 Increase GMP Repair existing roofing and decking at the B
wing
COR #030 $2,787.00 Increase GMP Relocate outlets and duct penetration in CMU
walls at the B wing due to ceiling conflicts
COR #031 $773.00 Increase GMP Revisions to Aluminum door hardware per A/E direction
COR #034 $8,450.00 Increase GMP Provide temp office trailer for staff swing
space (7 months)
** MR. WELLS MOVED TO APPROVE
Mr. Opdahl asked about the temporary trailer and if any youngsters would be
going in there. Mr. Shamas said no, but the portables were still occupied for
now.
** MOTION PASSED UNANIMOUSLY
III.B3 Review and approve the following action and refer to the Common Council
for approval:
“Authorize the Mayor, Richard A. Moccia, to execute an amendment to Silver/Petrucelli & Associates architectural/engineering design services contract for the Kendall Elementary School Project, in order to increase the current hazardous material monitoring allowance by $38,000 for the balance of the project abatement phases. Acct #09045010-5777-B0313
Mr. Shamas updated that an allowance was allocated for the monitoring portion of the contract of $44k; this was done by a sub-consultant who will work on a daily basis during the abatement phases. He explained that they have to abate the windows in the area he indicated on the plan, so that’s the reason for the increase.
There was a question whether the amount was adequate to finalize the project.
Mr. Shamas said yes and he explained that under the original budget, they were
able to abate some areas he pointed out on the plan, but there is other abatement
to be done in another area of the building.
** MR. HEMPSTEAD MOVED TO APPROVE
** MOTION PASSED UNANIMOUSLY
C. Norwalk High School
1. Project update – by Amar Shamas (Program Manager)
Mr. Shamas updated that on November 17, Fletcher Thompson presented the plans to the Planning Commission and a hearing is scheduled next Wednesday for the project. The construction documents for the project were worked on for four months and delivered this week. They are in the process of preparing the construction estimate that will be submitted in January. As far as the co-generation system, the Purchasing Department issued an RFP. They will have a walk-thru tomorrow to describe the co-generation system. He noted that O&G Construction received the documents on Monday and they are working on the budget now to have the plans ready for the February 7, 2006 PCT meeting. He noted that Co-gen was a new item added to the budget. $1.9 million is an incremental increase to the project.
Mr. Hempstead updated that there was a discussion among the Common Council regarding this matter a couple of months ago.
Mr. Alan Lo commented that by incorporating co-generation, it creates a difficult time schedule, because they need time to do the permitting.
There was a question whether there will be a design build out for the co-generation. Mr. Shamas said that Fletcher Thompson was responsible for the design.
Mr. Alan Lo said they will probably ask for an appropriation of $1.9 million, but it needs to be determined when they will do this according to the time constraints.
Mr. Hempstead suggested that with the new Common Council members in place, they should review the matter with them before the requesting the funds.
Mr. Opdahl asked for an update on the Planning & Zoning Commission as it pertained to this project. Mr. Shamas stated that they had a meeting on November 17, 2005 and the P&Z Commission reviewed the development of the project. He referred to the plan and said the proposed expansion of the parking lot would be to the rear near Naramake School and developed as an add alternate to accommodate costs. When they met with the P&Z Commission, there was an issue with the calculations for the parking spaces and P&Z requires that they become base bid because they still don’t conform. They are maxed out on space, but the cost will be $450k. Mr. Hempstead asked if this was because of student issues and not staff issues. Mr. Shamas said it was a combination of both.
Mr. Hempstead asked if they were including off-site parking using Andrews Field. Mr. Shamas said no, they were told they couldn’t include that count.
It was noted that the Planning & Zoning Commission meeting would be held next Wednesday at 7:00 p.m.
2. NFCC approval only:
“Approve final plans and professional cost estimate for the hazardous material removal at the Norwalk High School Addition and Alteration Project No. 103-0233 EA, Phase 1 of 2
** MS. BISHOP-PULLIAM MOVED TO APPROVE
** MOTION PASSED UNANIMOUSLY
D. Roton Middle School
1. Project Update – by John Hawley (Program Manager)
Mr. Hawley referred to the memo in the packet. He said this was a $5.8 million project. The design phase was complete and the final plans were due back this Friday. He said it would take two weeks to reconcile any comments from the state. Overall, the project is going well.
E. Tracey Elementary School
1. Project update – by John Hawley (Program Manager)
Mr. Hawley said the project was coming further along. They received comments
back from the state and plans were finalized and the project is out to bid.
It will take a couple of weeks, but the GMP should be available at the January
2006 NFCC meeting.
III.F. Columbus Elementary School
1. Project update – by John Hawley (Program Manager)
Mr. Hawley said they received comments back from the state a couple weeks ago. They are wrapping up the revisions and the project will be out to bid in 1 or 2 weeks. They plan to present the project to the January 2006 NFCC meeting.
IV. SOUTH NORWALK LIBRARY
A. Update by John Hawley – Program Manger
B. Construction Change Orders(s):
1. Review only, change orders approved by staff:
PCO #30 $2,071.00 Increase GMP Added floor support channel per sketches SKS
39 and 40
PCO #31 $6,079.00 Increase GMP Overlay several existing cracked plaster walls
to receive finishes
PCO #32 $7,167.00 Increase GMP Steel revisions, added structural support at
elevator shaft
NFE #3 $3,154.00 CM Contingency Re-fabrication of structural members 13B1 and
64C1
NFE #4 $909.00 CM Contingency Steel lintels at type G windows, in lieu of pre-cast heads
Mr. Hawley said the additions were up. The roofs are on and the interior work is in progress. There will be temporary heat soon and the electrical working. The project will be completed in April. The cost report was reviewed. The current contingency was $14,301.00, it was noted the work is 65% completed. He wasn’t sure exactly how much was needed, but they may have to submit an additional contingency for the final costs. He further noted that a $500k grant was received and the balance was given by the 2nd Taxing District and the City of Norwalk.
V. NATHANIEL ELY CENTER
A. Project update – by John Hawley – Program Manager
B. Review recommendation for Construction Manager (CM) and refer the following to the Common Council for action:
Mr. Hawley said that Becker & Becker were the architects and they were due to deliver the schematic design by this Friday. There is a $3.9 million budget and they intend to stay within that budget.
Mr. Opdahl asked who was reviewing the plans. Mr. Hawley said the State Department of Social Services and CHEFA.
Ms. Bain mentioned there was some discussion about forming an advisory committee to include the Roodner Court Committee, since they utilize a portion of the center. Mayor Moccia said he was hesitant about forming another committee.
Mr. Hempstead asked if they could do a walk through of the project to update him and to clarify the needs of the portable classrooms etc. Ms. Bain explained that the project was a full day-full year, but many of the classrooms were in poor condition, so the programs are going on in useable space for full day and full year.
Mr. Hawley said there was an increase in available slots and there was a concern about the size being enough. He noted the city’s contribution was minimal and the vast majority of funds come from CHEFA. Mr. Lo agreed with that comment. And he added that the local contribution amounted to $385k and the regional budget was based on that amount. As far as the design, there have been a lot of changes, but they need to revisit the cost.
“Authorize the Mayor, Richard A. Moccia, to execute an agreement with W&
M Construction Corporation as the Construction Manager (CM) for the Nathaniel
Ely Child Care Center Project. Terms of the agreement shall be per the RFP and
the attached memo. Upon receipt of trade contractors bids, a Guaranteed Maximum
Price will be established which will be based on the total trade contractors
bids, CM General Conditions , CM Fess, CM Contingency, and reimbursable expenses.
The GMP will be submitted to the Common Council for final approval. Terms shall
include the following:
Preconstruction Phase Services (including reimbursable allowance) $32,064
CM Fees (% of the cost of the work) 2.75%
Estimated CM General Condition Fees
(to be finalized at the time of GMP) $257,067
CM Contingency (% of the cost of the work) 4%
Acct. #0906-4071-5777-CO346
** MR. ARCARIO MOVED TO APPROVE
** MOTION PASSED UNANIMOUSLY
VI. NEW POLICE STATION
A. Project update – Alan Lo
Mr. Lo provided an update on the heating problems. The City is holding $50k to make sure all the work gets done, and they are in the process of finishing up. In terms of the budget, all the money in the city account was used up and potential monies will be coming back from the CM Contingency, but they expect to get $120k back. They also need to do some environmental monitoring. All told, they expect $60k will be returned to the city.
Mr. Hempstead asked what was left undone in the Police Station. Mr. Lo said that air testing in the Firing Range indicated that the air exchange is 5% off the design level and the Contractor had to install an additional filters. The problem was corrected and the Firing Range is operational. With the beginning of the new heating season, they found miscellaneous heating problems in certain parts of the building, but overall, the system operates. These are only minor troubleshooting issues.
B. Review and approve the following change orders:
PCO #211R $17,891.53 Increase GMP Additional roof/flashing work and prevailing
wage rate increases
** MR. SUTTON MOVED TO APPROVE
** MOTION PASSED UNANIMOUSLY
C. Review proposed Amendment t AT&T’s contract for new telephone system
and refer the following to the Common Council:
“1a. Authorize the Mayor, Richard A. Moccia to execute an amendment to the AT&T’s
Solution’s Equipment and Services Agreement for the Norwalk Police Station’s
portion of the City-Wide Telephone System Platform for a total additional amount
not to exceed $117,233.78. Acct. #’s 0900/01/02/03-4031-5777-C00137
“1b. Authorize the NFCC to issue Change Orders on contract for a total not exceed $11,073.37”
Mr. Hempstead asked for an update on this matter. He asked if this was an amendment of significant proportion. Ms. DelVecchio explained the amendment was to cover the additional design and program installation cost prior to the network being in place. There are additional services to get the system installed, so that’s the reason for the costs, to accommodate the temporary connections between Brien McMahon and the Police Station. Temporary Network connections are needed since the “MAN” system was not in place while the police department was ready to come on-line.
Mr.Opdahl asked if it was a mis-design on the part of RCC. Ms. DelVecchio said it wasn’t a mis-design, it was just that they didn’t have the “MAN” in place to come on-line.
Mr. Hempstead questioned the cost of $116k for a 6-month fix. He asked if the MAN was behind schedule. Mr. Lo said that the Police Station was probably three months behind schedule due to DEP approval in the beginning of the project. Mr. Wells said then they were looking at closer to nine months until the MAN would be completed. Ms. DelVecchio said they realized they wouldn’t have the MAN in place to meet the deadline. She noted the overall cost was $730k. And for the professional services and engineering it was approximately $117k, except for $44k. Mr. Hempstead questioned if they could possibly remove the professional engineering cost as a gift to the project to decrease costs.
Mr. Hempstead asked what happens if they don’t pay the amount. Mr. Hawley explained that what was discussed represented a final effort to get the proposals in and finalized and the reason for the authorization tonight. AT&T has additional work to implement in order to open the renovated wing.
Ms. Bain cautioned that since the police station was ready, Brien McMahon has a critical time frame, so they should be cautious of impacting them in any way.
Mr. Hempstead asked what the total balance would be when AT&T finishes the contract. Ms. Delvecchio said it would be approximately $50-60K on the Brien McMahon side.
** MR. KERSCHNER MOVED TO APPROVE
There was a question about the threshold amount that needs approval through this committee. Mr. Lo said the amount was $25k.
There was a question whether the $117k worth of work was actually done. Ms. DelVecchio said it was probably less than half, but she noted there were some monetary considerations given on their part, by means of discounts on certain items. She stressed that if the matter was tabled, the process halts and they will still have to continue paying for the services.
Mr. Hempstead noted an explanation should be presented to the Common Council beforehand.
VII. GILBANE’S PROGRAM MANAGEMENT FEE
A. Review Gilbane’s fee proposal for Program Management Services for the 3rd year of Gilbane’s 3-year contract and refer the following to the Common Council for approval:
“Authorize the Mayor, Richard. A. Moccia, to execute an amendment to Gilbane Building Company’s program management contract for period beginning January 1, 2006 and ending December 31, 2006 for a total non-to-exceed $1,036,841. Where applicable, the appropriate fee will be charged against specific projects for future State reimbursement. Funds are available from various capital budget accounts.
** MR. WELLS MOVED TO APPROVE
** MOTION PASSED UNANIMOUSLY
OTHER BUSINESS
There was a question about the project for the Fire Station. Mr. Hempstead said from what he read recently, they were revisiting the matter as to what will be proposed.
ADJOURNED
** MR. ARCARIO MOVED TO ADJOURN
** MOTION PASSED UNANIMOUSLY
The meeting was adjourned at 6:50 p.m.
Respectfully submitted,
Diane Graham
Telesco Secretarial Services
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