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JANUARY 11, 2007

ATTENDANCE: Carvin Hilliard, Chair; Gwen Briggs; Douglas Hempstead;
Kelly Straniti

STAFF: Thomas Hamilton, Finance Director; Fred Gilden, Comptroller

GUESTS: Karen Del Vecchio, Director of Information Technology; Alan Lo, Building and Facilities Manager; Tom Schadlish, Norwalk Library

Mr. Hilliard called the meeting to order at 8:15 p.m.

1. RECEIPT OF JUNE 30, 2006 AUDIT REPORT AND RELATED DOCUMENTS

Mr. Hamilton reported that the audits went out with the packets. The Audit Committee met tonight with the outside auditors. In terms of the Management letter, there were a few reportable conditions related to the Board of Education, but none to the City.

The Committee members discussed the management letter and the audit. Ms. Briggs commended the staff for the way in which the financials were presented. Mr. Hempstead said that the Board of Education should have a financial officer.

2. REFERRED FROM COMMON COUNCIL

** MR. HEMPSTEAD MOVED AUTHORIZE THE MAYOR, RICHARD A. MOCCIA, TO EXECUTE AN AGREEMENT WITH BROOKS LABORATORIES, INC. TO PROVIDE ENVIRONMENTAL CONSULTING SERVICES FOR THE OLD POLICE STATION, FOR A TOTAL NOT TO EXCEED $8,145.00 (ACCOUNT NO. 09064021-5777-C0368)

AND TO AUTHORIZE THE OFFICE OF BUILDING MANAGEMENT TO ISSUE CHANGE ORDERS ON CONTRACT FOR A TOTAL NOT TO EXCEED $2,000

Mr. Lo pointed out that no matter what is done to the building, an assessment is require.

** MOTION PASSED UNANIMOUSLY

3. COMMITTEE: RECEIVE THE MONTHLY CLAIMS REPORT; REVIEW AND APPROVE CLAIMS AS REQUIRED FOR CLAIMS REPORT DATED JANUARY 11, 2007

Mr. Hamilton said that there were no special requests this month.

4. NARRATIVE ON TAX COLLECTIONS DATED JANUARY 11, 1007 RECEIVE REPORT AND DISCUSS

5. MONTHLY TAX COLLECTOR’S REPORT DATED DECEMBER 31, 2006 RECEIVE REPORT AND DISCUSS

Mr. Hamilton said that at this point there is nothing out of the ordinary to report. The collections are a little low right now, but he expects to see some turn around before the end of the fiscal year.

** MS. STRANITI MOVED TO ACCEPT ITEMS 3, 4 AND 5
** MOTION PASSED UNANIMOUSLY

** MS. BRIGGS MOVED TO AUTHORIZE THE MAYOR RICHARD A. MOCCIA TO EXECUTE AN AMENDMENT TO THE AGREEMENT WITH INNOVATIVE INTERFACES, INC FOR THE RENEWAL OF THE AUTOMATED LIBRARY MANAGEMENT SYSTEM HARDWARE AND SOFTWARE MAINTENANCE AGREEMENT THE AMENDMENT PERIOD AND COST SHALL BE AS FOLLOWS: 7/1/07 – 6/30/08 $33,204.00; 7/1/08 – 6/30/09 $35.040; 7/1/09 – 6/30/10 $36,792 ACCOUNT NO. 010600-5269

Ms. DelVecchio explained that this is a renewal of the Library’s Millennium System. Mr. Schadlish explained how the system works. Ms. Del Vecchio said that the vendor has done a good job in keeping the service up graded. Mr. Schadlish said that this is the top system and is used by most of the independent libraries.

** MOTION PASSED UNANIMOUSLY

PRESENTATION – TECHNOLOGY UPDATE

Ms. DelVecchio said that she created a summary of the City’s PC Technology Refresh Program. She reviewed her written report and explained the program to the Committee members. She said that there are over 500 PCs in the Refresh Program not including the Board of Education, Health Department and the Police Department.

In response to Ms. Briggs’ question, Ms. DelVecchio said that there are nine people supporting over 500 PCs.

The Committee discussed investigating issuing laptops to Common Council members in an effort to provide them with important information.

There was no further business and the meeting was unanimously adjourned at 9:20 p.m.

Respectfully submitted,

Rosemarie Lombardi
Telesco Secretarial Services