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JULY 14, 2005

ATTENDANCE: Bruce Kimmel, Chair; Douglas Hempstead; Carvin Hilliard; Matthew Miklave; Douglas Sutton (8:09 p.m.)

STAFF: Lisa Biagiarelli, Tax Collector; Karen DelVecchio, Director, IT; Fred Gilden, Comptroller

Mr. Kimmel called the meeting to order at 8:08 p.m.

CLAIMS COMMITTEE: RECEIVE THE MONTHLY CLAIMS REPORT; REVIEW AND APPROVE CLAIMS AS REQUIRED FOR CLAIMS REPORT DATED:
JULY 14. 2005

Mr. Miklave recused himself from this item.

Ms. Biagiarelli briefly reviewed the Monthly Claims Report

Mr. Sutton arrived at 8:09 p.m.

NARRATIVE ON TAX COLLECTIONS DATED JULY 14, 2005 – RECEIVE REPORT AND DISCUSS

Ms. Biagiarelli provided a verbal narrative on the tax sale scheduled to take place on Monday.

Ms. Biagiarelli said that they have collected 82% of their goal and have 21 properties left. More payments were being made and she expects that they will have 17 or 18 properties left by the date of the sale.

The bills for the current taxes were sent out on June 15 and the collections are going well. The office is very busy receiving payments.

If no one bids on a property, the Finance Director will bid on the property on behalf of the City and the City will take the property in lieu of the owed taxes.

The staff has been instructed not to get into discussions about what property is good and which is not good. The point of conducting the sale is to collect taxes. The real story is the amount of taxes that have been collected.

MONTHLY TAX COLLECTOR’S REPORT DATED JUNE 30, 2005 – RECEIVE REPORT AND DISCUSS

Ms. Biagiarelli did not have the end of year figures, but will forward those once they have been completed.

AUTHORIZE THE PURCHASING AGENT TO ISSUE A PURCHASE ORDER TO TYLER TECHNOLOGIES, A SOLE SOURCE PROVIDER, FOR THE RENEWAL OF THE ANNUAL MAINTENANCE AND SUPPORT AGREEMENT FOR THE CITY’S MUNIS FINANCIAL SYSTEM (ACCOUNTING, BUDGETING, GENERAL LEDGE, ACCOUNTS PAYABLE, PURCHASING, BID MANAGEMENT, ACCOUNTS RECEIVABLE, PAYROLL, PERSONNEL, TAX BILLING) SOFTWARE, FOR A SUM NOT TO EXCEED $74,069.16, ACCOUNT 010600-5269 (FY05-06)

AUTHORIZE THE PURCHASING AGENT TO ISSUE PURCHASE ORDERS TO TYLER TECHNOLOGIES FOR THE RENEWAL OF SUCH ANNUAL MAINTENANCE FOR MUNIS, INCLUDING ANY TECHNICAL SUPPORT AND UPGRADES, SUBJECT TO THE AVAILABILITY OF FUTURE FUNDING

Ms. DelVecchio explained that this is a renewal of an annual maintenance contract for the City’s finance system. Tyler Technologies is a sole source provider; therefore this item was not put out to bid. She said that this is a viable system and a lot of municipalities use this system in various forms.

** MR. KIMMEL MOVED THE ITEMS
** MOTION PASSED UNANIMOUSLY

AUTHORIZE THE PURCHASING AGENT TO ISSUE A PURCHASE ORDER TO INNOVATIVE INTERFACES, INC., FOR THE TURN-KEY MILLENNIUM SERVER REPLACEMENT AND SOFTWARE UPGRADE FOR THE NORWALK PUBLIC LIBRARY, PER III QUOTATION DATED APRIL 29, 2005, FOR AN AMOUNT NOT TO EXCEED $23,500.00, ACCOUNT 090600-5777-C0375

Mr. Tom Shadlick reviewed the Innovative Interfaces system. He said that the current server was constructed in 1999 and is at the end of its life cycle.

Ms. DelVecchio said that the IT Committee looked at this request and noted the amount of down time. They recognize that this system is aging rapidly.

The server manufacturer no longer exists and they are unable to get parts for the system. Under the current system, if the driver fails, the entire system fails.

Mr. Shadlick said that the new server will permit upgrades.

** MR. HEMPSTEAD MOVED THE ITEM
** MOTION PASSED UNANIMOUSLY

APPROVE THE MINUTES OF THE FOLLOWING FINANCE COMMITTEE MEETINGS:

MAY 12, 2005

** MR. KIMMEL MOVED TO ACCEPT THE MINUTES AS SUBMITTED
** MOTION PASSED WITH TWO (2) ABSTENTIONS (MR. HEMPSTEAD AND MR. MIKLAVE)

JUNE 9, 2005

** MR. KIMMEL MOVED TO ACCEPT THE MINUTES AS SUBMITTED
** MOTION PASSED WITH THREE (3) ABSTENTIONS (MR. HEMPSTEAD, MR. HILLIARD AND MR. SUTTON)

There was no further business and the meeting was unanimously adjourned at 8:25 p.m.

Respectfully submitted,

Rosemarie Lombardi
Telesco Secretarial Services