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FINANCE / CLAIMS
COMMITTEE ACTIONS
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ATTENDANCE: Carvin Hilliard, Chair; Gwen Briggs; Douglas Hempstead; Matthew Miklave; Kelly Straniti; Douglas Sutton
STAFF: Thomas Hamilton; Finance Director; Karen DelVecchio, Director of IT; Frederic Gilden, Comptroller
OTHERS: Walter Briggs, Chair, Planning Commission
Mr. Hilliard called the meeting to order at 8:05 p.m.
** MR. HEMPSTEAD MOVED TO AMEND THE ITEMs TO READ MOVE TO EXECUTE
THE CONTRACT WITH …
** MS. BRIGGS MOVED TO APPROVE THE ITEMs AS AMENDED
1. Approve the amendment to the contract with Chan Krieger & Associates
to complete the Plan of Conservation and Development for a sum not to exceed
$82,126 (including a 10% contingency)
2. Authorize the Mayor to execute the contract with Chan Krieger & Associates
Mr. Hempstead asked for assurance that the scope of service information will
be provided to the Common Council members
** MOTION PASSED UNANIMOUSLY
** MS. STRANITI MOVED THE FOLLOWING ITEM
3. Authorize the Purchasing Agent to issue a purchase order to Hanson Data
Systems for the purchase and 1 year maintenance of a Tally Genicom Line Printer
for an amount not to exceed $7,689, account 09060600-5777-C0387 (IT Capital;
approved items, no special appropriation required) and forward such approval
onto the Common Council for further action. (ITT approved)
Ms. DelVecchio summarized the memo included in the back up materials.
** MOTION PASSED UNANIMOUSLY
** MR. SUTTON MOVED THE FOLLOWING ITEM
Ms. DelVecchio summarized the memo included in the back up materials.
4. To approve the 2005/2006 Desktop Refresh Program with the following activities and forward such action onto Common Council for further approval (ITT approved):
a. Authorize the Purchasing Agent to issue purchase orders for 42 personal computers, according to City IT Department specifications, for an amount not to exceed $54,274.57, account 09070600-5777-C0375 (IT Capital) and forward to the Common Council for further action (Desktop Technology Refresh).
b. Authorize the Purchasing Agent to issue a purchase orders to a qualified vendor for the inventory, sanitization, preparation for resale and/or responsible disposal of obsolete electronic equipment in accordance with City Procurement Guidelines for an amount not to exceed $3,200 account 09070600-5777-C0375 (IT Capital) and forward to the Common Council for further action (Electronic Asset Disposal Program).
c. Authorize the Purchasing Agent to issue purchase orders for
the replacement of up to 10 aging printers for an amount not to exceed $4,000
account 09070600-5777-C0375 (IT Capital) and forward to the Common Council
for further action (Desktop Technology Refresh/Printers)
** MOTION PASSED UNANIMOUSLY
** MR. SUTTON MOVED TO APPROVE THE FOLLOWING ITEM
5. Authorize the Purchasing Agent to issue a purchase order
to Tyler Technologies for the purchase and 1 year maintenance for Tyler Forms
Processing for an amount not to exceed $34,669, account 11310-5253 and forward
such approval onto the Common Council for further action. (ITT approved).
Mr. Gilden explained that this would replace the current check printing capability.
Ms. DelVecchio explained how checks are currently cut. The current process
has been in place since the 1970’s. Mr. Hamilton said that this process provides
improved internal controls.
** MOTION PASSED UNANIMOUSLY
** MS. BRIGGS MOVED TO APPROVE THE FOLLOWING ITEM
6. Resolution, Appropriating $10,132,715 for State financed
portion of School projects for Norwalk High School Renovation (Project Account
No. 09075010-5799-B0310).
Mr. Hamilton reviewed the memo included in the back up materials. He said
that this process will be used with other projects.
** MOTION PASSED UNANIMOUSLY
**MS. STRANITI MOVED THE FOLLOWING ITEM
7. Authorize the Mayor, Richard A. Moccia, to sign an amendment to the Milliman,
USA contract to authorize Milliman, USA to perform the actuarial equivalence
testing and actuarial attestation for the City’s 2007 Medicare Part D filing
for an amount not to exceed $7,020.00.
Mr. Hamilton said that the federal government requires the City to have this
test performed annually.
** MOTION PASSED UNANIMOUSLY
8. Claims Committee: receive the monthly Claims report; review and approve
claims as required for Claims Report dated:
September 14, 2006
Mr. Hamilton said that there were no items that needed approval from the Committee.
** MS. BRIGGS MOVED THE FOLLOWING ITEM
9. Receive Board of Estimate and Taxation Special Appropriations from September
5, 2006 meeting.
Mr. Hamilton explained that this item is to put funding in place to implement
raises that were approved by the Common Council.
Mr. Miklave asked why those increases were not budgeted. Mr. Hamilton said
that they do not put the funding in place until they know the actual amount
needed. Mr. Miklave said that he was concerned that they were not budgeting
for severance payments. Mr. Hamilton said that the alternative would be to
make assumptions about wages that have not yet been approved by the Common
Council.
** MOTION PASSED UNANIMOUSLY
10. Brief Finance Committee on projected year-end Fiscal Year 2005-06 operating
results.
Mr. Hamilton reviewed the un-audited financials as detailed in the back up
materials.
11. Other Post Employment Presentation and discussion.
Mr. Hamilton said that this is the most significant financial issue that is
facing the City. The City provides retiring employees medical benefits for
life, at no cost to the employee. Employees generally have to work for the
City for ten years to qualify for this benefit.
Mr. Hamilton reviewed the written information included in the back up materials.
Mr. Hilliard asked if the City offers its retirees life insurance. Mr. Hamilton
said that it does. Mr. Hilliard pointed out that people can afford to purchase
their own life insurance.
Mr. Miklave said that the people who serve our City sacrifice higher salaries
that they could earn by working in the private sector. Fire and Police personnel
who risk their lives in the front lines, get a modest life or health insurance
policy that they would not be able to replace later in life. He said that
they have to be careful about putting the onus of sound public policy on the
backs of the few who serve our City.
Mr. Hilliard said that he did not mean to offend anyone, but felt that the
cost was too much for the taxpayer. Mr. Hamilton said that the biggest liability
is health insurance.
Mr. Hilliard said that when a person gets over the age of 60, life insurance
is very expensive. Companies expect their employees to have their own life
insurance. Mr. Miklave said that any politician should be prepared to stand
behind their promises.
Ms. Straniti said that she had a problem with regular City Hall employees
getting this insurance benefit. She said that they get way too much. Ms. Straniti
said that she agreed with giving more to the Fire and Police.
Mr. Hempstead suggested raising the bar from 10 years to 15 years. He asked
what that would do to future benefits. Mr. Hamilton said that they would have
to have an actuary run those numbers.
The Committee held a lengthy discussion.
Mr. Hamilton said that in talking with the rating agencies, AAA credentials
will be held to a higher standard..
12. Approve the Minutes of the following Finance Committee Meetings:
June 14, 2006 and June 26, 2006 and August 8, 2006
** MR. HEMPSTEAD MOVED TO ACCEPT THE MINUTES OF JUNE 14, 2006
The following correction was made to the minutes:
Correct the spelling of Mr. Miklave’s name.
** MOTION PASSED UNANIMOUSLY
** MR. HEMPSTEAD MOVED TO ACCEPT THE MINUTES OF JUNE 26, 2006
** MOTION PASSED WITH TWO (2) ABSTENTIONS (MS. BRIGGS AND MR. SUTTON)
** MR. HEMPSTEAD MOVED TO ACCEPT THE MINUTES OF AUGUST 8, 2006
The following correction was made to the minutes:
Page 6, third paragraph, last sentence should read “the cost to the City should
not exceed $8.03 per month.
** MOTION PASSED WITH THREE (3) ABSTENTIONS (MS. BRIGGS; MS. STRANITI; MR.
MIKLAVE
There was no further business and the meeting was unanimously adjourned at 10:15 p.m.
Respectfully submitted,
Rosemarie Lombardi
Telesco Secretarial Services
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