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JUNE 10, 2004

ATTENDANCE: Bruce Kimmel, Chairman; Ken Baker; Doug Sutton; Carvin Hilliard.

STAFF: Frederic Gilden, Comptroller; Tom Hamilton, Director of Finance; Lisa Biagiarelli, Tax Collector.

OTHERS: Michael Sgobbo, Building Management.

CALL TO ORDER

The meeting was called to order at 8:15pm.

APPROVAL OF MINUTES

** MR.KIMMEL MOVED TO APPROVE THE MINUTES OF MAY 13, 2004.
** THE MOTION PASSED UNANIMOUSLY.

CLAIMS COMMITTEE: RECEIVE THE MONTHLY CLAIMS REPORT; REVIEW AND APPROVE CLAIMS AS REQUIRED FOR CLAIMS REPORT DATED: JUNE 10, 2004

Mr. Kimmel said that there were no claims over $5,000 so nothing needs to be done.

NARRATIVE ON TAX COLLECTIONS DATED MAY 31, 2004-RECEIVE REPORT AND DISCUSS

Ms. Biagiarelli stated they are slightly ahead of last year. The current tax and sewer taxes are at 98.34% as of the end of May and the delinquent tax collections are behind last years, but this was forecasted several months ago. The June 2004 tax bills were sent to printer today and will be going out. Ms. Biagiarelli passed out a question answer brochure about taxes. Mr. Hamilton asked if the mayor’s office will receive a copy of the report. Ms. Biagiarelli advised affirmative.

Ms. Biagiarelli said delinquent tax collections are down also. Mr. Hamilton advised mostly due to there are less delinquent taxes to collect this year. Mr. Hamilton also stated there will be a tax sale in fiscal year 2004-2005.

** MR. KIMMEL MOVED TO APPROVE THE MONTHLY TAX COLLECTOR’S REPORT DATED MAY 31, 2004.
** THE MOTION PASSED UNANIMOUSLY.

MONTHLY TAX COLLECTOR’S REPORT DATED MAY 31, 2004-RECEIVE REPORT AND DISCUSS.

The Committee reviewed the report and approved it.

RECEIVE BOARD OF ESTIMATE AND TAXATION SPECIAL APPROPRIATIONS FROM JUNE 7, 2004 MEETING

Mr. Hamilton advised the first item was that $12,000 was approved to be transferred to the Town Clerk’s office from increased estimated revenues to pay for scanning and microfilming of maps and IT equipment.

Mr. Hamilton then stated the second item was amended and approved for $17,530 from increased estimated revenues to deal with backlogged recorded deeds.

Mr. Hamilton said the third item was the $30,250 approved to be transferred from increased estimated revenues to the police department to pay for recruitment expenses.

Mr. Hamilton said the forth item was withdrawn and the issue does not need to go forward.

Mr. Hamilton advised of the issue of $12,000 to be transferred from Contingency to the fire department to pay for a shortfall in the heating fuel account.

Mr. Hamilton started to address the issue regarding the 2004-2005 Fiscal year. Mr. Kimmel advised this issue was addressed in the Tuesday meeting and it was put forward so they could begin the hire hiring process.

Mr. Kimmel stated these will be in the council packet. The council will have a chance to weigh in with a 2/3 vote to oppose or send back.

AUTHORIZE THE MAYOR, ALEX KNOPP, TO EXECUTE INSURANCE RENEWALS FOR THE FY 2004-05 FISCAL YEAR WITH CONNECTICUT INTERLOCAL RISK MANAGEMENT AGENCY IN AN AMOUNT NOT TO EXCEED $528,409.

Mr. Hamilton advised the current liability insurance the city has with CIRMA is presently being reviewed for renewal for the next fiscal year. The Risk Manager for the city is still looking into the coverage the city has for automobile collision damage. One issue is there is a $500,000 deductible on everything except the automobile collision liability which is a $1000 deductible. Mr. Hamilton is asking CIRMA to look at the cost of breaking out of this coverage, or modifying to only cover for example fire trucks but not police vehicles. Mr. Hamilton also stated the city has the capacity to self insure. Mr. Hamilton stated that all other coverage the city has is appropriate, the change would be mainly to the auto collision coverage.

** MR. KIMMEL MOVED TO APPROVE INSURANCE RENEWALS.
** THE MOTION PASSED UNANIMOUSLY.

AUTHORIZE THE MAYOR, ALEX KNOPP, TO PLACE INSURANCE COVERAGE FOR THE FY 2004-05 FISCAL YEAR WITH CONNECTICUT INTERLOCAL RISK MANAGEMENT AGENCY IN AN AMOUNT NOT TO EXCEED $268,463.

Mr. Hamilton stated the numbers were received from property insurance broker H.D. Seiger. The price will be going up, $268,463. The Contract Risk Manager, Diane Barry recommends to accept this renewal. Mr. Kimmel asked if there would be a possibility for adjustments by the time this gets to the Council. Mr. Hamilton replied affirmative.

** MR. KIMMEL MOVED TO APPROVE THE PROPERTY INSURANCE.
** THE MOTION PASSED UNANIMOUSLY.

AUTHORIZE THE MAYOR, ALEX KNOPP, TO EXECUTE AN AMENDMENT TO THE AGREEMENT WITH THE CONNECTICUT INTERLOCAL RISK MANAGEMENT AGENCY TO PROVIDE WORKER’S COMPENSATION TPA SERVICES FOR THE FY 2004-05 FISCAL YEAR IN AN AMOUNT NOT TO EXCEED $158,500.

Mr. Hamilton stated CIRMA handles this. The cost will remain $158,500.

** MR. KIMMEL MOVED TO APPROVE THE RENEWAL OF CITY WORKER’S COMPENSATION CONTRACT WITH CIRMA.
** THE MOTION PASSED UNANIMOUSLY.

AUTHORIZE THE REDUCTION OF THE CAPITAL BUDGET APPROPRIATIONS FOR THE EXTERIOR REPAIRS TO THE FIRE STATIONS PROJECT-ACCOUNT NO. 09007100-5777-C0148-REDUCTION: $16,900.

Mr. Hamilton advised of the reduction listed in the Agenda:

Authorize the reduction of the Capital Budget appropriations for the exterior repairs to the Fire Stations Project-Account No. 09007100-5777-C0148-Reduction: $16,900.

** MR. KIMMEL MOVED TO APPROVE THE REDUCTION.
** THE MOTION PASSED UNANIMOUSLY.

AUTHORIZE THE REDUCTION OF THE CAPITAL BUDGET APPROPRIATIONS FOR THE ROOSEVELT CENTER RETUBE BOILERS PROJECT-ACCOUNT NO. 09027100-5777-C0226-REDUCTION: $307.

Mr. Hamilton advised of the reduction listed in the Agenda:

Authorize the reduction of the Capital Budget appropriations for the Roosevelt Center Retube Boilers Project-Account No. 09027100-5777-C0226-Reduction: $307.

** MR. KIMMEL MOVED TO APPROVE THE REDUCTION.
** THE MOTION PASSED UNANIMOUSLY.

AUTHORIZE THE REDUCTION OF THE CAPITAL BUDGET APPROPRIATIONS FOR THE VARIOUS BUILDING CHIMNEY REPAIRS PROJECT-ACCOUNT NO. 09027100-5777-C0230-REDUCTION: $117.

Mr. Hamilton advised of the reduction listed in the Agenda:

Authorize the reduction of the Capital Budget appropriations for the Various Building Chimney Repairs Project-Account No. 09027100-5777-C0230-Reduction: $117.

** MR. KIMMEL MOVED TO APPROVE THE REDUCTION.
** THE MOTION PASSED UNANIMOUSLY.

AUTHORIZE THE REDUCTION OF THE CAPITAL BUDGET APPROPRIATIONS FOR THE VARIOUS BUILDING REPLACEMENT OF WATER HEATERS PROJECT-ACCOUNT NO. 09047100-5777-C0298-REDUCTION: $3,485.

Mr. Hamilton advised of the reduction listed in the Agenda:

Authorize the reduction of the Capital Budget appropriations for the Various Building Replacement of Water Heaters Project-Account No. 09047100-5777-C0298-Reduction: $3,485.

** MR. KIMMEL MOVED TO APPROVE THE REDUCTIONS.
** THE MOTION PASSED UNANIMOUSLY.

AUTHORIZE THE SPECIAL CAPITAL APPROPRIATION FOR CONCERT HALL RIGGING/REPAIR AND REPLACEMENT PROJECT

Mr. Sgobbo explained the problems with the light rigging in the concert hall. An inspection was done by I. Weiss & Sons, and they found a problem with the cabling, winches and a major problem with the fastening of the gears and winches. Of which are not fastened to steel, but to wood. The wood is starting to buckle. This is in need of correction. Pricing was done between two vendors and I. Weiss & Sons was the better price. The total request for budget is $54,700.

Mr. Kimmel asked Mr. Hamilton is this price was ok with Finance. Mr. Hamilton replied affirmatively.

Mr. Sgobbo stated some concern of the project being started and the possibility it would have to stopped and taken down, due to them not having insight of any venues scheduled to use the concert hall. Mr. Kimmel asked how long will the construction be. Mr. Sgobbo said 7-10 days. Mr. Kimmel asked if event scheduling can be held off for that time period. Mr. Sgobbo advised it can; however they have no control over emergency events. Mr. Kimmel stated if not safe then he is not comfortable with an event being held. Mr. Kimmel then asked if there was one person who is involved with the scheduling of events. Mr. Sgobbo advised Leigh Nagry is the person who schedules events. Mr. Hamilton questioned how safe the hall is. If it is not safe only when the lighting equipment is in use, can some sort of blocking mechanism be incorporated. Mr. Kimmel said that Leigh Nagry should be advised of this situation. Mr. Hamilton asked if the inspection found it unsafe for anyone to use the hall at all. Mr. Sgobbo replied no and that the construction has been in place since 1986. Mr. Kimmel said to make sure the proper people are notified of the situation. Mr. Sgobbo then showed pictures of the area that needed to be repaired.

Mr. Hamilton asked if an engineer inspected the area. Mr. Sgobbo replied Brian Sweeney, Structural Engineer for the Department of Public Works evaluated and also stated the City should have hold harmless agreements. Mr. Hamilton stated a City Engineer needs to evaluate also. Mr. Sgobbo then advised construction can be started in 1-2 months, due planning and zoning. Mr. Kimmel asked if this can be expedited as this is an emergency. Mr. Hamilton said this can be looked into. Mr. Hilliard then said the Legal Department needs to be aware of this. Mr. Kimmel stated they will expect the issue of expedition on the next agenda.

** MR. KIMMEL MOVED TO APPROVE THE SPECIAL CAPITAL APPROPRIATION FOR CONCERT HALL RIGGING/REPAIR AND REPLACEMENT PROJECT IN THE AMOUNT OF $54,700.
** THE MOTION PASSED UNANIMOUSLY.

The meeting was adjourned at 9:10pm.

Respectfully submitted,

Tia C. Malick
Telesco Secretarial Services