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INFORMATION
TECHNOLOGY AND TELECOMMUNICATION COMMITTEE MEETING MINUTES
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February 2, 2005
ATTENDANCE: Larry Manzi, Karen Del Vecchio, Dave Lepus, Gerald Foley, Steve Mandas, Kevin Poruban, Rachelle Hayes, Frank Sarno, Tom Hamilton, David Wrinn, Hal Alvord, Michael Dolhancryk, Tom Schadlich, Al Kao, Ed Toth, Peter Berry, Mike Yeosock.
Meeting was called to order at 3:05 pm
Minutes of January 26, 20054 were reviewed and the minutes were unanimously approved.
City Telephone Solution Status: Peter Berry said the AT&T
the statement of work discussion continues. Letter of agreement is being created
as work is continuing. Requires full time management of AT&T.
RCC: Police Station & McMahon: Dave Wrinn said the equipment room will
be ready on February 14, 2005 and he can start putting in the hardware. The
furniture will be in at the end of the month. The equipment room move in date
is April 17th.
Ed Toth gave a brief overview of McMahon, and he is helping to determine the
scope of work. Ed said that the project will be close to the deadline and
he has a backup plan and equipment just in case the LAN is not ready. Peter
Berry said that the equipment should be shipped by next Friday.
Status of Cabling RFP: There was a brief discussion on where the drawings were for each floor. Ed Toth said that he has scaled drawings for the third floor.
Status of MAN: Karen DelVecchio said the invoices for phase 1 of the MAN were given to Comptrollers.
Status of Copier RFP: Gerald Foley said that he is reviewing question submissions from the vendors and will setup a meeting.
Training: Karen DelVecchio said there is still some money left in the IT budget for end user training.
Customer Service Center: Hal, Diane and Karen are meeting to review contracts on Friday.
Miscellaneous/NewItems:
a) Registrar of Voters data conversion and network access: Frank Sarno converted the voters file to the state format and the registrars signed off on the conversion. There was discussion on if both systems will be used and how the will be maintained and syncronized. Tom Hamilton said that we should encourage the registrars to use the state system so we can retire the local system. Frank Sarno said that he has received a couple requests from the registrars and IT’s role still has not been determined in working with the state system. Gerald Foley suggested that a letter of understanding between the city and the registrars so we will not have any issues in the future.
b) Active Directory implementation: No updates. Setting up meeting for next Monday.
c) Boe bid request for 601 pc's: Ed Toth said that the BOE is
looking at a Dell GX-280 model. The BOE wants to put it out to bid and get
a placeholder for the budget. There was a general discussion on how to go
out to bid. The PC’s are for grade 4 and grade 5 schools. Tom Hamilton asked
about the timing of the orders and how that will reflect the bidding of prices.
Gerald Foley said we can re-price them at any time and said that we need a
deployment schedule before we can configure the timing. The committee agreed
that there were compelling reasons for staying with Dell pc’s since the City,
BoE, Library and Police all have standardized on Dell. The committee discussed
the benefits of staying with Dell. Michael Dolhancryk motioned that this committee
feels that the benefits of purchasing Dell pc’s far outweighs any potential
cost savings by going with another supplier. All were in favor, Gerald Foley
abstained,
d) Police Dept. request for 2 HP DL380 servers, O/S Licenses and 100 CALS.
Estimated @ $16,858. Dave Wrinn said that they currently have two 1998 Perscolas
servers and he needs these new servers to replace the old Perscolas servers
at the new police station. Dave said he will go the NFCC and Public Safety
Committee with the exact figures. The capital construction “cuts made” will
be used in budgeting these servers. Tom S. moved to approve
and Al Kao seconded with non opposed.
Consent Calendar
a. Authorize the Purchasing Agent to execute a purchase order for 20 Dell
UltraSharp 1704FPV Flat Panel Monitors per quotation 201230880 for an amount
not to exceed $5,898.20 (Health Department using grant funds, account 3520-93-5726).
Backup attached.
Hal Alvord moved to approve the consent calendar, Michael Dolhancryk seconded with none opposed.
For Informational Purposes:
Michael Dolhancryk said that RCC will be consulting for the radio system project
and will be used to look at improvements to our current radio system and to
look at radio to include police, fire, dpw etc… The city has six radio systems
now and none talk to each other. The kickoff meeting will be the 1st of the
month.
Kevin Poruban said that Charlie Vinci has left the city and we have had problems
with the radio circuits. Nothing is tagged. Kevin recommended we get someone
in here as soon as possible to help out.
The meeting adjourned at 4:37 p.m.
Respectfully submitted,
Larry Manzi
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