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INFORMATION
TECHNOLOGY AND TELECOMMUNICATION COMMITTEE MEETING MINUTES
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ITT COMMITTEE MINUTES
February 9, 2005
ATTENDANCE: Larry Manzi, Karen Del Vecchio, Dave Lepus,
Gerald Foley, Steve Mandas, Kevin Poruban, Chris Buswell, Paula Palermo, Rachelle
Hayes, Frank Sarno, Tom Hamilton, David Wrinn, Tom Schadlich, Mike Yeosock,
Ed Toth.
Meeting was called to order at 3:05 pm
Minutes of February 2, 2004 were reviewed, two items will be
revised and the minutes were
unanimously approved.
City Telephone Solution Status: Steve Mandas said that they
still need to finish negotiating the contract. Letter of agreement is being
created as work is continuing. Once the McMahon installation is completed
the early work for Police will start. Phone and data electronics admin. training
will be setup for the high school. Dave Lepus asked about the fire department
phone system installation. Steve Mandas explained that they would not be effected.
RCC: Police Station & McMahon: Dave Wrinn said all the equipment was passed
through the committees. The furniture will be in at the end of the month.
The equipment room move in date is April 17th. Steve Mandas said the drop
dead date for the tech. systems is April 4th. The equipment room will be set
to go in mid February. Cablevision providing quote for services in new Police
Station.
Status of Cabling RFP: No updates.
Status of MAN: Karen DelVecchio said the invoices for phase 1 of the MAN were given to Comptrollers.
Status of Copier RFP: Gerald Foley said after short listing to four firms, that he is reviewing question submissions from the vendors and will setup a meeting. Tom Hamilton asked Gerald for a financial summary. Gerald said that the selected vendor will do a print cost benefit analysis for the departments.
Training: Karen DelVecchio said she will discuss the training options with Paula Palermo since there is still some money left in the IT budget for end user training.
Customer Service Center: Hal, Diane and Karen are meeting to review contract agreements on Friday.
Miscellaneous/NewItems:
a) Registrar of Voters data conversion and network access: Karen DelVecchio said that she is working with the law department to create a letter of understanding between the city and the registrars so we will not have any issues in the future and they can eventually get off of both systems. Kevin Poruban asked if anyone has looked into what the state system can do. Frank Sarno said the he nor the registrar have looked into what the state system can or cannnot do. There was a general discussion about finding out what other cities use.
b) Active Directory implementation: Karen Delvecchio said that she met with PCS and they are doing an assessment for the migration of active directory.
c) Erate Review by Library: Tom Schadlich reviewed handout on Erate (this years and last years fillings). Tom Schadlich said he has filed forms 470 and 486 and we must release the money we reserved if it is not used in 2004-2005. There was a discussion about the costs of filing Erate. Tom Hamilton said he will call Dave Corrnet to discuss erate filing charges.
Consent Calendar:
a) Authorize the Purchasing Agent to execute a purchase order for 1 Dell Computer
OptiPlex GX280 PC, as per City IT specification current per unit cost $1,037.85,
for Susan Sweitzer, Redevelopment Agency. The Purchasing Department will order
the PC on behalf of the Redevelopment Agency, which will reimburse the City
when the unit has been received and installed.
b) Authorize the Purchasing Agent to execute a purchase order for 1 Dell Computer
Optiplex GX280 per quotation 198847313, for the Building Management Department
for an amount not to exceed $1191.58, account number 014071 5561. (quote attached)
c) Authorize the Purchasing Agent to execute a purchase order for 4 HP 6110
fax/printer/copier machines for Public Works (Turgis, Sullins, Lyons, Panciera)
for an amount not to exceed $1,000.00, account 014010 5263. (Purchasing Department
to source).
Tom Hamilton motioned to approve consent calendar with item c changed to authorize
up to four fax/printer/copier machines for Public Works at Gerald Foleys discretion.
Tom Schadlich moved to approve motion, Dave Wrinn seconded, all were in favor.
For Informational Purposes:
The meeting adjourned at 4:25 p.m.
Respectfully submitted,
Larry Manzi
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