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INFORMATION
TECHNOLOGY AND TELECOMMUNICATION COMMITTEE MEETING MINUTES
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ITT COMMITTEE MINUTES
February 16, 2005
ATTENDANCE: Larry Manzi, Karen DelVecchio, Dave Lepus, Gerald Foley, Kevin
Poruban, Chris Buswell, Frank Sarno, David Wrinn, Tom Schadlich, Mike Yeosock,
Ed Toth, Al Kao, Andy Garfunkel, Michael Dolhancryk.
Meeting was called to order at 3:05 pm
Minutes of February 9, 2004 were reviewed, two items will be
revised and the minutes were
unanimously approved.
City Telephone Solution Status: Karen DelVecchio reviewed the
uniform dialing plan handout. Karen said that we are looking at reserving
1600 DIDs with a cost of 46 cents per DID. There was a general discussion
about the DIDs and how many to reserve for each department. Dave Wrinn said
that 500 reserved DIDs for Police, Fire and Dispatch was way to many. Dave
Lepus said that they only use 50 DIDs for the Fire department. Gerald Foley
said that an analysis of each department must be done in order to come up
with the correct number. Mr Foley said he believes that RCC must have done
this already.
RCC: Police Station & McMahon: Ed Toth said equipment has been delivered
to McMahon, but could not be installed because of power (wrong amp) issues
and because some of the closets were dirty or not finished. Steve Mandas is
doing a walk through. Phone system should be completed by Wednesday. Phone
system admin. training for select staff has been completed.
Dave Wrinn said they have some phone questions but will wait until McMahon
is completed before asking them. All communications console equipment will
be installed next week. Generator will not be manufactured in time, so a temporary
generator will be put in place until the full time generator is ready. Kevin
Poruban said that police need to make sure the temporary generator is comparable
to the original generator (not smaller) and that it is connected to give the
same backup as the original generator.
Status of Cabling RFP: Karen DelVecchio said that Alan Lo is looking to add cabling for building security at City Hall and we should looking into adding this to the cabling project.
Status of Copier RFP: Gerald Foley has short listed to four firms, and he is reviewing question submissions from the vendors and will setup a meeting.
Status of MAN: Karen DelVecchio said the invoices for phase 1 of the MAN were given to Comptrollers and will be back from BOE this week so we can cut a check to DBO.
Training: Karen DelVecchio said she will discuss the training options with Paula Palermo since there is still some money left in the IT budget for end user training. Paula will focus on Excel and other courses that had a long waiting list for the previous training.
Customer Service Center: Postings for positions have been sent out. Hal, Diane and Karen are meeting to review contract agreements on Friday.
Miscellaneous/NewItems:
a) Registrar of Voters data conversion: Andy Garfunkel gave an overview of the new visions software and hardware that was installed 1 ½ years ago. The town clerks office have been using a workstation that was not included in the yearly contract. Also there is a need for the tax assessor to have a workstation in their office. There was a general discussion about the costs of owning vs leasing the equipment. The hardware was not broken out from the software in the quote. Andy came back with the price of $48 / month for the software for the assessors workstation. There was an action to amend the current agreement to include the existing workstation at $258.04 / month and to approve the $48 / month for the software for the tax assessor workstation. Dave Wrinn motioned to approve and Frank Sarno seconded, none were opposed or abstained. Andy Garfunkel said the he needs the absentee ballots local system for this year and would like to keep using the local system for one year until he has time to figure out how to use the state system. There was a general discussion about the local and state systems and how other municipalities handle this with the state system. Karen DelVecchio said that we should determine the costs associated and set some terms if we were to allow a parallel. Gerald Foley said we need to create a letter of understanding between the city and the registrars so we will not have any issues in the future and they can eventually get off of both systems. It was suggested that there be a separate meeting to discuss the state and local voters system.
b) RCC's revised proposal for additional funds for the completion of the telephone system implementation: Karen DelVecchio said that RCC has exhausted the funds for the telephone project. They are proposing that $22,750 additional is needed to finish McMahon and Police.The committee will review and it will be put on consent. Gerald Foley said we can not just approve this funding because we need to amend the original agreement and charge back to it.
c) Recreation and Parks request to add new copier to network – requires print controller to copier – and add scanning capability to copier. Gerald Foley said that they need to add a print controller so they can scan and have network capability. It will be added to consent calendar for next week.
d) 601 pcs for BOE: Karen DelVecchio said we should form a sub-committee
for disposal and deployment and asked if deployment can be put up for competitive
bid. There was a general discussion on how to dispose of the old equipment
and what the charter dictates. Gerald Foley said that we could get a special
exception from the ordinance committee or we could hire an outside firm to
inventory and auction off the equipment. Item will be added to agenda for
next week. Kevin Poruban asked if the technology committees for the schools
could get the parents to help install the pc’s. A sub committee was created
and will consist of Kevin Poruban, Chris Buswell, Ed Toth and Gerald Foley.
The sub committee will have a report for the ITT committee by the second week
of March.
For Informational Purposes:
Health Dept. renew of 28 licenses plus 2 additional new licenses for NAV.
Al Kao gave overview stating that the licenses are funded by grants.
Michael Dolhancryk said that the council has approved the radio consultants contract.
The meeting adjourned at 4:54 p.m.
Respectfully submitted,
Larry Manzi
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