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INFORMATION
TECHNOLOGY AND TELECOMMUNICATION COMMITTEE MEETING MINUTES
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ITT COMMITTEE
MINUTES
March 9, 2005
ATTENDANCE: Larry Manzi, Karen Del Vecchio, Dave Lepus, Peter Berry, Chris Buswell, Mike Yeosock, Gerald Foley, Ed Toth, Tom Hamilton, Hal Alvord, Joe Forren and Associates from DBO, Michael Dolhancryk.
Meeting was called to order at 3:08 pm
Minutes of March 2, 2005 were reviewed, and the minutes were
unanimously approved.
City Telephone Solution Status: Peter Berry said they had a
meeting today with Cisco and they have some concerns about the police completion.
We will have a letter of agreement with AT&T but are getting close to
having a contract. Hal Alvord asked why we are dealing with AT&T with
the pending issues. There was a general discussion about the use of AT&T.
Karen DelVecchio spoke with SBC and said they have another block of numbers
we could use that have the 899 prefix. There was a discussion about keeping
the existing numbers and making sure we have enough numbers for city hall
and for growth. Tom Hamilton said it would not make sense to have different
extensions for city departments, and the idea was to see if we could have
all under one prefix. There was a discussion on the costs and problems what
would arise if we changed some numbers.
RCC: Police Station & McMahon: Michael Dolhancryk said the there are some
minor issues with the contractor but things are going fine. Ed Toth said that
things are going fine with McMahon.
Status of Cabling RFP: Tabled
Status of MAN: Joe Forren handed out and reviewed an updated
timeline from Fibertech for phase 1. Joe Forren said that he needed to revisit
police entry, McMahon and city hall entry. Tom Hamilton asked if the Maritime
Aquarium would be connected to the fiber. Karen DelVecchio said that the Maritime
Aquarium is not sure and we are waiting for more information from them. Joe
Forren said they would be ordering the equipment for phase 1 and will configure
and test it. Once it is tested he will bring in for a live demo to the ITT
committee.
Mr. Forren continued to review phase 1 and phase 2 of the install plan. There
was discussion on what security is required to the contractors entering the
schools. Ed Toth said that the schools require id badges. Karen DelVecchio
said she checked Erate and there was nothing new.
Status of Copier RFP: Gerald Foley said that the subcommittee has made a recommendation and he will provide the documentation next week.
Training: Karen DelVecchio said Paula Palermo sent out emails with the training course offered and the classes filled up quickly. There was discussion on if we should control who is attending the courses more that once.
Customer Service Center: Hal Alvord said that he, Diane Jacobson and Karen DelVecchio are meeting to review drafted documents and contract agreements. The two customer service positions are posted and one is being filled internally and the other had a good response.
Miscellaneous/NewItems:
a) Obsolete electronic equipment disposal: Karen DelVecchio discussed options with the committee. There was a general discussion on what to do with pc's and the sensitive data on them. Mrs. DelVecchio said that one option, which was brought up by Gerald Foley at the last meeting, was to outsource someone to inventory and auction the equipment. Chris Buswell said that Dell has a program that takes back a pc for every one bought. Hal Alvord suggested that all equipment be made as one lot and added to the DPW auction.
b) PWC administrative area color printer: Karen DelVecchio said she has the specifications for Dileen's printer. Hal Alvord said they just need a black ink printer.
c) BOE Data Center generator hookup: Hal Alvord suggested that Ed Toth talk with Mike Scobbo since the panel was full.
d) Active Directory Status: Karen DelVecchio met with Dave Wrinn, Frank Sarno and Vendor (PCS) to review the steps for setting up active directory for Police first, then City Hall. Update and testing will be done next week.
e) Value Added RFP Subcommittee update: Gerald Foley said that he put together a draft and sent it out to everyone.
e) Board of Ed IT FF&E and Equipment Specification for Construction: The NFCC wanted this committee to review. It was tabled until next week.
Consent Calendar: None
For Informational Purposes:
Some new items for next week are a printer replacement of an 8-year-old printer
that is smudging for town clerk. Also the IT department needs a replacement
fax machine, as the current one is not working. Ed Toth said that the mobile
labs are having battery issues and warranties are expiring. He is looking
to buy batteries and extend the warranties so he can get a few more years
out of the laptops.
Te meeting adjourned at 5:05 pm
respectfully submitted,
Larry Manzi
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