 |
 |
 |
|
INFORMATION
TECHNOLOGY AND TELECOMMUNICATION COMMITTEE MEETING MINUTES
|
ITT COMMITTEE
MINUTES
March 16th, 2005
Attendance: Steve Mandas, Karen Del Vecchio, Tom Schadlich
Frank Sarno, Tom Hamilton, Chris Buswell, Kevin Poruban
Rachelle Hayes, Paula Palermo, Gerald Foley, Ed Toth
Mike Dolhancryk, Al Kao, David Lepus, Ed Schmidt
Meeting was called to order at 3:08 PM.
The minutes from the March 9th meeting were approved unanimously.
There was no new activity in the cabling RFP to report.
Gerald reported on the copier bid award recommendation. The
subcommittee
received ten responses. This was shortlisted down to four and was then rated
by the committee members. IKON won the award by having with the lowest price
and the best features. Gerald described the process of making sure an apples
to
apples comparison took place. Tom asked if there was a summary type page that
could be made available for the Finance committee. Kevin Poruban asked if
power
consumption was considered in a total cost of ownership. It was not. Gerald
mentioned that there would still have to be a needs analysis done to see what
model number would be most appropriate for each department. Gerald also
indicated that they would user a master lease concept to manage all the copiers.
The committee approved unanimously the award to Ikon.
Karen Del Vecchio mentioned that DBO did a walkthru of the City
Hall building
and the schools in phase I of the MAN. Now permits can be pulled. There is
no
news on the eRate situation.
Paula Palermo said that she had to schedule a fourth day for
training since she
had 94 people sign up. She also mentioned that there was an issue with the
Outlook archiving function. She mentioned that the Library can only accommodate
five people. Ed Toth asked about meeting places and Internet connectivity.
Tom
Hamilton started a discussion about the state records retention statute. Karen
Del Vecccio said that the rules governing voice mail and email retention are
vague and subjective.
There was no new news on the Customer Service Center.
Karen Del Vecchio said that she had talked to a vendor about
the disposal of
obsolete electronic equipment. The rough numbers she was able to work up
show that it may be cheaper to have an outside company do the work of tagging,
selling, and disposing. Gerald said that a new program called F. A. C. T.
A.,
requires that hard disks actually be shredded. The idea is to limit the
liability that arises from the chance that someone can pull data off of a
discarded hard drive.
Steve Mandas said that the contractual discussions for the City
telephone
solution are progressing, but in baby steps. There will be a separate SOW
addendum prepared, but we are 98% agreeable at this point. There will be
a kick off meeting at the Police department on Friday.
The Police Station move will occur on Monday April 18th, rather
than Sunday
April 17th. Steve Mandas said that the Police Station project is moving along
nicely. The school project for phase I is coming to a conclusion.
Karen Del Vecchio asked about consecutive DIDs. She said that
we have 1,600
consecutive numbers in three blocks reserved. A general discussion about
consecutive number availability and needs took place. The committee agreed
to release the 851 numbers as there is a charge of .43 per month per number.
Ed Toth will be meeting tomorrow with a rep from Dell to discuss
the value-added
piece to the BOE 600 PC deployment that will take place this summer. Gerald
said that it would be a good idea to test the market. He expects that a lot
of firms would bid on the chance to help set the up new PCs.
Kevin Poruban asked about the NFCC review of FF&E and equipment
specification
for construction. He says that the summary handout can be perceived as an
endorsement, rather than a standard. He would ask that technical specs be
provided rather than makes and models. Ed Schmidt stated that the documentation
provided was meant only to state what currently is being used . A discussion
ensued.
The policy on City Payphones was tabled.
Consent items A, and B were approved by the committee.
a. Authorize the Purchasing Agent to issue a purchase order
for an HP Officejet
5510 fax machine for the City IT department in an amount not to exceed
$144.00, account 010600-5741.
b. Authorize the Purchasing Agent to issue a purchase order for an HP LaserJet
1320N printer for the Town Clerk's office for an amount not to exceed
$539.00, account 010500-5726.
Chris Buswell mentioned that he had a contact for printer service
contracts
which he will provide to the committee.
David Lepus expressed a concern that he has 32 days to go before
consolidated
dispatch is implemented, and he hasn't been assured that the Fire Department
won't loose any functionality. Steve Mandas indicated that technically things
are in place, but that operationally, there may not be a plan. There was a
general discussion about the Fire Department requirements and potential areas
that haven't been addressed.
The meeting adjourned at 5:35 PM.
Respectfully submitted
Frank Sarno
 |
 |