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INFORMATION
TECHNOLOGY AND TELECOMMUNICATION COMMITTEE MEETING MINUTES
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ITT COMMITTEE
MINUTES
May 4, 2005
ATTENDANCE: Larry Manzi, Karen Del Vecchio, Frank Sarno, Gerald Foley, Dave
Lepus, Tom Hamilton, Mike Dolhancryk, Hal Alvord, Tom Schadlich
Meeting was called to order at 3:05 pm
Minutes of the April 27th 2005 meeting was reviewed, and the minutes were unanimously approved.
City Telephone Solution Status: Karen Del Vecchio said the Police phone install is finished. They are having problems with the auto attendant and voice mail. Testing on DID's ringing at McMahon is done. There are problems with 411. Electrical work needs to be completed. SBC will be crediting over $4000 to 854-7000 account. Tom Hamilton stated that he toured McMahon and said they have a laundry list of phone issues. Karen Del Vecchio will follow up.
RCC: Police Station & McMahon: No updates.
Status of Cabling RFP: Karen Del Vecchio said that Peter Berry will get RFP ready for reissue by the end of the month.
Status of Copier Award: Gerald Foley said that it was approved by the Common Council. The law department has the paperwork and must execute the lease.
Status of MAN: Tom Schadlich reviewed information about Erate and internal connections. Karen Del Vecchio said she will follow up with Dave Cornnet.
Training: No updates.
Customer Service Center: Hal Alvord is meeting with the Law department about the contract this Friday morning. Hardware has been received, and no updates on Personnel.
Miscellaneous/NewItems:
a) Policy on Payphones: Hal Alvord said that there was no response
from CCM.
b) HR and Time/Attendance system: Tom Hamilton said there is a meeting this
Friday with the BOE to discuss HR and the Time/Attendance system needs of
BOE and use of MUNIS. Hal Alvord said he would like someone from his department
to join the meeting.
c) Library Circulation System upgrade: Tom Schadlich reviewed the existing
turn key system and contract. Tom said he was notified that the existing server
(1999) would not be compatable with the new software releases. Larry Manzi
asked if they went out to bid for the server or if the server could be priced
separately. There was general discussion about the contract, the server cost
and the cost of going with the software version only. Tom Hamilton said that
we should look at each solution before making a decision and asked if the
library considered joined with other libraries to get more negotiating and
buying power. Tom Schadlich said he will find out the answers.
Consent Calendar:
Authorize the Purchasing Agent to issue a purchase order to Azteca Software
for 4 licenses for Cityworks SA Work Order Management System and 1 license
for Cityworks EX for a sum not to exceed $38,000.00, account 014080-5742 (Public
Works).
Authorize the Purchasing Agent to add a Ricoh Model 2035 w/ Document Feeder and Finisher office copier as a 36 month lease to the IKON Master Lease Agreement.
Authorize the Purchasing Agent to issue a purchase order to Webroot Software for Spy Sweeper Enterprise Software Licenses (600), including 1year maintenance and support, for a sum not to exceed $9,990.00 account 010600-5774 (IT).
Tom Hamilton asked for clarification on item A. Hal Alvord explained that the GIS portion was $8000.00 and the rest was for cityworks licenses. Tom asked how it was being paid. Hal said it was a transfer request from the BET. Gerald Foley said it should be an amendment to the existing contract. Mike Dolhancryk moved to approve item A. Tom Schadlich seconded and the motion passed unanimously.
Hal Alvord motioned to approve item B, Larry Manzi seconded and the motion passed unanimously.
Gerald Foley stated that if Webroot was a sole source provider than Karen needs to do a sole source for this item. There was discussion on how many years to renew up front. Mike Dolhancryk moved to approve item C for two years maintenance, Hal Alvord seconded and the motion passed unanimously.
The meeting adjourned at 4:16 pm
respectfully submitted,
Larry Manzi
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