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INFORMATION
TECHNOLOGY AND TELECOMMUNICATION COMMITTEE MEETING MINUTES
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August 31, 2005
ATTENDANCE: Karen Del Vecchio, Ed Schmidt, Tom Schadlich, Mike Dolhancrk,
Frank Sarno, David Lepus, Larry Manzi,Gerald Foley, Paula Palermo, Dave Wrinn
Meeting was called to order at 3:05 PM.
The minutes from the August 17th meeting were approved as amended.
Status of Telephone Solution: Karen Del Vecchio said that the negotiating team is down to 4 issues (from 23). She is recommending that the city hall phone system be held off until after phase 2 of the MAN is complete. Gerald Foley stated that the current phone system is barely working and that a recent crash has made it so we cannot make additions or changes. Gerald suggested moving along with the new phone system and keeping dpw on the old system since it may crash and we might not be able to bring it back up.
RCC: Status of Police Station & McMahon projects - Still on target for phase 2 of McMahon.
Status of Cabling RFP: Gerald Foley stated that we are on the 3rd addendum relating to core drilling at the DPW Garage. Another walk-thru is scheduled for next Thursday and the bids are due on September 22, 2005
Status of MAN: Karen Del Vecchio said DBO finished the walk-thru at all Fire Departments. Volk station is fine, all other stations will need rack and setup. Dave Lepus said that the racks will be all open racks.
Training: Paula Palermo said she will be providing a protecting
your PC course which will include tips on dealing with adware, malware, viruses
and spam.
Paula Palermo said that Code Enforcement staff will get training in windows.
Customer Service Center: Frank Sarno said that the server software has been installed and the client software still needs installation.
Miscellaneous/New Items:
Law Department Contract Management Software: Frank Sarno said that he installed
the Demo version on 2 pc's and he believes we will need to order the enterprise
version at $9000.00 . Law dept will review demo version.
Cellphones and ITT communications: Gerald Foley said that he need a list of all departments needs (phones and features).
MUNIS Version 2004/ SQL upgrade and migration project.: Karen Del Vecchio said that munis has come back with some numbers and she will refine them for next weeks meeting. The old sever is outdated and underpowered, a new server is needed. The ASP option was much more costly the running munis on our own server.
Firehouse Software/ Dispatch: Mike Dolhancryk said the this item is not critical and needs to be put on hold until it is reviewed by him and Chief Reilly.
Consent Calendar:
a. Authorize the Purchasing Agent to issue a purchase order
to Dell Computer for a Dell OptiPlex GX520 PC with 19” monitor, 1 GB memory,
Dell quote 238961451, dated August 18, 2005, WSCA #A63307, for an amount not
to exceed $1199.68, account, 010600-5741 (Information Technology for new DPW
Traffic Engineer; workstation specifications per DPW to support Traffic Engineering
software).
b. Authorize the Purchasing Agent to issue a purchase order to CDW for ScanSoft
OmniPage Pro document scanning software license (quantify 4), CDW quote XS46389,
dated August 16, 2005, for an amount not to exceed $1,400.00, account 014010-5263
(DPW).
Dave Wrinn moved to approve item A, Frank Sarno seconded with all in favor.
Gerald Foley asked to take item B off the consent to discuss. There was a
discussion about scanning and what software could be used for OCR. Item B
was tabled and Frank Sarno will get more information from Public Works about
their needs or ask them to attend next weeks meeting.
For Informational Purposes:
Gerald Foley said that the list of laser copiers will be reviewed by the department
heads. The new copiers will be ordered without fax or network cards since
the wiring is not completed.
The meeting adjourned at 4:15 pm
respectfully submitted,
Larry Manzi
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