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INFORMATION
TECHNOLOGY AND TELECOMMUNICATION COMMITTEE MEETING MINUTES
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September 7, 2005
ATTENDANCE: Karen Del Vecchio, Tom Schadlich, Mike Dolhancrk, Tom Hamilton,
Hal Alvord, Kevin Poruban, Frank Sarno, David Lepus, Larry Manzi, Gerald Foley,
Al Kao, Mike Yeosock, Ed Toth
Meeting was called to order at 3:05 PM.
The minutes from the August 31th meeting were approved.
Status of Telephone Solution: Karen Del Vecchio said that the
negotiating team reviewed the statement of work outstanding issues and it
was sent out to AT&T. Revised contract should be ready to go out also.
Punch list items have been cleaned up. Ed Toth said that the 3COM integration
went fine
RCC: Status of Police Station & McMahon projects - Still on target for phase 2 of McMahon.
Status of Cabling RFP: Another walk-thru is scheduled for next Thursday and the bids are due on September 22, 2005
Status of MAN: Karen Del Vecchio said that Stepping Stones Museum wants to be connected to the MAN. Karen will have them contact Ed Toth to discuss distance learning and broadcasting to the schools. Revised numbers for the aquarium are ready.
Training: Al Kao said that his training room can be used for the Vermont Systems training on the week of the 19th.
Customer Service Center: Hal Alvord said that he has his full staff, cityworks is installed on the server and the first application is installed on Connie's pc. Mayor will be having a meeting to discuss the customer service center and webaccess on the 13th.
Miscellaneous/New Items:
Law Department Contract Management Software: Frank Sarno said that he installed
the Demo version on 2 pc's and he believes we will need to order the enterprise
version at $9000.00 for 5 users, and $600 per additional user. There was a
discussion about who would need access to this software. Law dept will review
demo version but only have 30 days, so a demo is being scheduled.
Cellphones and ITT communications: Gerald Foley said that he need a list of all departments needs (phones and features). Karen Del Vecchio suggested that all department heads send their requests to Gerald.
MUNIS Version 2004/ SQL upgrade and migration project: Karen Del Vecchio said that the old sever is outdated and underpowered, a new server is needed. The ASP option was much more costly the running munis on our own server. Munis prepared a quote and it was presented to the committee. Karen also mentioned that we need three (30 amp) circuits in the computer room.
Copier product schedules: Gerald Foley sent emails to all departments with expired leases and he is still tabulating the list of expired machines.
Omnipage for dpw scanning: Hal Alvord said that the software is needed to
create documents and update them. There was discussion on if omnipage is the
best software to use. Frank Sarno said that the current copier support group
recommended omnipage. Mike Dolhancryk moved to approve the purchase of ScanSoft
OmniPage Pro document scanning software license (quantify 4), CDW quote XS46389,
dated August 16, 2005, for an amount not to exceed $1,400.00, Frank Sarno
seconded with all in favor.
Consent Calendar:
a. Authorize the Purchasing Agent to issue purchase orders to
HP for a server per MUNIS consistent with City IT technical standards, final
configuration and HP quotation still under refinement, for an amount not to
exceed $20,000.00, account 09050600-5777-C0286 (IT Capital) and forward to
the Finance Committee for further action. (MUNIS software upgrade server).
b. Authorize the Purchasing Agent to issue purchase orders to Tyler Technologies
for the purchase of Informix Licenses and for professional services to build,
plan, provide training and execute the MUNIS Software Upgrade from version
2003 to version 2004 per Tyler Technologies quotation dated 9/2/2005 for an
amount not to exceed $23,998.00 account 09050600-5777-C0286 (IT Capital) and
forward to the Finance Committee for further action. (MUNIS software upgrade)
Hal Alvord moved to approve consent items, Kevin Poruban seconded with all in favor.
For Informational Purposes:
Hal Alvord discussed the DPW open house and invited everyone to the DPW open
house on October 1st.
Karen Del Vecchio said that the desktop refresh will be on next weeks agenda.
The $76,000 refresh will be for 52 desktops across several departments, 15
printers, monitors for the library, and funding for asset disposal.
The meeting adjourned at 3:55 pm
respectfully submitted,
Larry Manzi
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