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INFORMATION
TECHNOLOGY AND TELECOMMUNICATION COMMITTEE MEETING MINUTES
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ATTENDANCE: Tom Hamilton, Karen Del Vecchio, Frank Sarno, David Lepus, Tom Schadlich, Hal Alvord, Al Kao, David Hopp, Mike Yeosock, David Wrinn, Gerald Foley, David Ross
Meeting called to order at 3:00 pm.
1. Minutes of August 2, 2006 Meeting: approved.
2. RCC: Status of City Telephone Solution: Karen has continued revising the
original RFP the City issued in order to re-issue. She is now revising the
addendums and exhibits for City Hall, DPW Garage, Health, and BOE. Continuing
conversations with Johnny Diaz (legacy SBC) about the 22 items identified
on the punch list. Still do not know who will fix, when they will be fixed,
or have a plan to fix.
3. RCC: Status McMahon project Phase 3: Outstanding issues pertain to training
and auto attendant. Wireless is still not installed.
4. RCC: Status of South Norwalk Library project: Pharos installation planned
for Thursday (tomorrow). Grand opening still planned for September 16 with
a public opening on September 19.
5. RCC: Status of Cabling Project(s)
a. City Hall: Walk through of City Hall and Health completed by Peter, Karen,
Grubb & Ellis, and All Phase. Some minor issues with labeling and wire
molding at Health were found and All Phase is fixing. Tom Hamilton had several
questions about the reliability of their documentation and recourse if drops
were found that did not work. We were assured that the documentation and warranty
was in good standing.
b. Fire stations: Met with 2 of 3 of the companies (who submitted quotes)
to clarify modifications and revise their quotations. Met with Bill Ireland
for clarification on code requirements for the cabling. He said that penetration
of walls requires a sleeve and fire resistant caulk and the wire must be attached
to the wall. Possible savings as a result of the clarifications might be as
much as $3000.
6. Training Karen said Paula is working up some classes for September. Follow
up Munis training see below.
7. Miscellaneous/New Items
a. MUNIS Version 2005.2 upgrade. Done. Some punch list items, payroll, permissions,
some bugs reported to Munis. Looking to have a follow up training session
for folks to ask questions on issues that have arisen.
b. Network Infrastructure analysis – replacing “core switches” at City Hall
. Troubleshooting takes incredible amount of staff time because of lack of
standard switches. Troubleshooting software will not work with current hardware
infrastructure. Identified switches to be placed in Computer Room and DPW
Garage. Tom H would like to see a design of where we want to be. Would like
to bring up for consent at next ITT meeting. Would like to have a comprehensive
plan for servers too.
c. Laptops for DPW: Traffic Engineering Dept. Frank Mauro swap laptop plus
dock for his desktop, which we can then re-deploy. His sign making software
requires him to have a large screen. Karen indicated that the desktop refresh
plan needed to go through 3 levels of approval with the earliest funding available
in late September.
d. FORMS MUNIS: Payroll & A/P check laser check printing. Table till Fred
Gilden can attend the meeting. .
e. Cellphones and push-to-talk ; Gerald Foley contacted Cingular to see when
we will get the new phones. He is now also looking to Verizon as Cingular
is NOT very responsive.
f. Dell recalling some laptop batteries. Suggested we send an email to Dell
laptop users requesting them to check their battery number.
8. Consent Calendar: All items moved by Dave Wrinn and seconded by Mike Yeosock
and approved.
a. Authorize the Purchasing Agent to issue a purchase order to Hanson Data
Systems for the purchase and 1 year maintenance of a Tally Genicom Line Printer
for an amount not to exceed $7689.00, account 09060600-5777-C0387 (IT Capital;
approved item, no special appropriation required) and forward such approval
onto the Finance Committee for further action. Dave W., Mike,
b. Authorize the Purchasing Agent to issue a purchase order to ASAP Software
for the Anti-virus Software renewal for the Norwalk Public Library for an
amount not to exceed $2,850.90, quotation EMB06072007-R02, dated August 11,
2006, funded as follows: $2635.00 from account 010600-5269 (budget approved
item) and $215.90 from account 06200-5263.
c. Authorize the Purchasing Agent to issue a purchase order to HP disk drives
for replacement storage for the GIS server in an amount not to exceed $2,890.00,
quotation 1008443, dated August 1, 2006, SLED-WSCA#A63309, funded as follows:
$1,445.00 from 224062-5255 and $1445.00 from 010600-5741.
d. Authorize the Purchasing Agent to issue a purchase order to ESRI Inc.,
for the annual maintenance renewal for ESRI ArcGIS, including technical support
and upgrades for the period 7/14/06 – 7/13/07, quote 25199006, dated 4/10/06
for an amount not to exceed $12,800.00, account 010600-5269.
9. For Informational Purposes
next meeting is Wednesday, September 6, room 101, City Hall
The meeting adjourned at 4:03.
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