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INFORMATION
TECHNOLOGY AND TELECOMMUNICATION COMMITTEE MEETING MINUTES
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ITT COMMITTEE MINUTES
INFORMATION TECHNOLOGY & TELECOMMUNICATIONS
JUNE 6, 2007
ATTENDANCE: Karen Del Vecchio, Dave Lepus, Dave Wrinn, Dave Ross, John Giorgio, Larry Manzi, Kevin Poruban, Hal Alvord, Mike Yeosock, Joyce Liu, Ralph Valenzisi, Paula Palermo
Meeting called to order at 3:03 pm.
1. May 16, 2007 Meeting Minutes: approved.
2. Status of City Telephone Solution: Karen Del Vecchio said the Telephone
system award to Total Communications was approved and was passed by the council,
and we have draft of contract from Law dept. Kickoff meeting tomorrow morning
at 10 am. There will be meetings with each department heads to determine the
needs for each specific department.
3. BOE: Status of Norwalk High Phase 1: Ralph Valenzisi said they are looking
at an intercom system, and the phones will be the paging system. They want
to use cabling with new switches for paging and security. Capital funds will
be used to replace phone system. Ralph handed out quotes for Cisco and 3com
systems. There is $209,000 budgeting from BOE capital account. Dave Wrinn
said it doesn’t make sense to put a different system in, since we have been
putting in Cisco phone systems into McMahon, Police, City Hall, Fire.
4. Training: Paula said the DPW department was trained, and a few from Police,
but several from Police did not show. Intro to word, excel and email were
the courses. Blackberry training will be done tomorrow at 1:30 in room 101.
5. Miscellaneous/New Items
a. Cell phones and push-to-talk: Karen Del Vecchio there is no update. Hal
Alvord asked for cost difference of phones, and will check with Gerald Foley
to get prices.
b. Firehouse software upgrade: No new changes.
c. Health Dept clinical and environmental system search: RFP was released,
and two responses received. One vendor did not completely have both clinical
and environmental. Pricing was over budget. Health is trying to get funds
committed by end of June.
d. Active Directory: Dave Ross said that the north end and south end wiring
closets are City Hall are cut over with new wiring. Every one will be done
by end of week. All servers that can be cut over will be done by next week.
Blueprint for next steps are done. New server will be PDC and we will do upgrade
from there. New core switch will be tested. Still waiting for power in data
center. Health department still needs to be done.
e. Blackberry service expansion: Karen Del Vecchio said that she received
10 Blackberry handheld devices from Cingular and Cingular will provide ½
day of hands on training tomorrow. Every thing has been rolled out except
for two. New software needed to be installed.
f. DPW lease copier/scanner capital item: Current models are 15 years old.
Funding is in the IT Capital Budget. This will be new networking printer and
scanner replacing three stand-along pieces of equipment. Motion to authorize
purchasing agent to release RFP for engineering copier scanner not to exceed
$20,000.00
Dave Ross moved to approve and everyone was in favor, with none opposed.
g. BOE Capital spending items: Nothing for this meeting.
h. Fleet software system – status: Joel Grant is the new fleet systems manager.
Current system has upgrade and they will come here to do demo. Still researching
other systems.
6. Consent Calendar: reminder: current year purchases must be
received by Purchasing by June 23. Last ITT meeting prior to the cutoff is
June 20th!
a: Authorize the Purchasing Agent to issue a purchase order to the most competitive
responsible vendor for the purchase of an HP server and associated peripherals
and software for an amount not to exceed $6,500.00, accounts 010600-5742,
010600-5741 (IT, active directory lab server) Paula Palermo moved to approve,
Dave Wrinn seconded, all were in favor.
7. For Informational Purposes
a) Issuance of purchase order for the renewal of annual maintenance support
contract (July 1, 2007 – June 30, 2008) with Tyler Technologies for MUNIS,
Tyler Forms, and Crystal reports. This is a sole source renewal, approved
by the Common Council in July, 2005, with authorization to renew annually
subject to availability of future funding. Amount of maintenance renewal for
all products = $89,357.29 and funded and approved in IT 2007/2008 Operating
Budget effective July 1, 2007.
b) Next meeting is Wednesday, June 20, 2007, room 101, City Hall at 2pm, starting with a special presentation by John J. Radshaw, Esq.,, of HOWD & LUDORF, LLC., on E-Discovery and Local Government (review and production of electronically stored documents in the context of litigation). This presentation originally hosted by CIRMA on May 10, 2007, in New Haven.
c) Karen Del Vecchio asked Hal Alvord about the Weighmaster system, Hal said the Weighmaster system needs to be looked at being replaced. Also the permit manager system is being looked at being replaced.
d) Hal Alvord said that he is putting GPS on all vehicles. Installation and first year’s maintenance is $1000.00 per vehicle. Snow routes and accident investigations will be the main uses. Motion made to authorize the purchasing agent to release RFP for GPS tracking system for public works, Frank Sarno motioned to approve, Dave Ross seconded, all were in favor.
The meeting adjourned at 4:38 pm
respectfully submitted,
Larry Manzi
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