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INFORMATION
TECHNOLOGY AND TELECOMMUNICATION COMMITTEE MEETING MINUTES
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SEPTEMBER 19, 2007
ATTENDANCE: Karen Del Vecchio, Dave Ross, Larry Manzi, Mike Yeosock, Frank Sarno, Paula Palermo, Mike Yeosock, Gerald Foley, Tom Hamilton, Kevin Poruban, Dave Lepus
Meeting called to order at 3:08 pm.
1. September 5, 2007 Meeting Minutes: approved.
2. Status of City Telephone Solution: Karen Del Vecchio said that there are
a few small phone system issues, training went well, and a few UPS’s are missing.
Paging system has a few issues at Fire department. A list of disconnect lines
is being created. We are still looking at security alarms and testing. There
are several issues being reported on the alarms.
3. BOE: Status of Norwalk High Phase 1: Norwalk High needs to finish wiring
and we are looking at the 24th of this month for cutover.
4. Training: Karen Del Vecchio said the only training is for the new phone
system and there will be phone system admin training coming up. Paula is going
to be offering training for OWA, email and excel.
5. Miscellaneous/New Items
a. Firehouse software upgrade: Joyce is finished with her part, but we still
need to do testing before proceeding.
b. Health Dept clinical and environmental system search: No update.
c. Weighmaster System Replacement (DPW): RFP for Solid waste transfer went
out on Friday.
d. Permit Manager System Replacement (DPW): Frank Sarno said he is meeting
with Bill Ireland on Friday to discuss. There was a discussion on GIS and
what are the needs of the city in the GIS area. Mike Yeosock said web enabling
is one area. The RFP shows around 12 items that we need. Tom Hamilton suggested
we add GIS to the ITT committee agenda weekly. Tom Hamilton asked about mapping
the storm drains. Mike Yeosock said we should have data in a few weeks.
e. VLS on 30 plows (DPW) : The product selected is called interfleet. Cost
was $50,000 for 30 trucks. Subscription is $14,000 per year. It is all web
based.
f. 2007/2008 Desktop Refresh Plan Status: Motion: To approve the 2005/2006
Desktop Refresh Program with the following activities and forward such action
onto the Finance Committee for further approval: Karen Del Vecchio said she
has met with department heads and made recommendations for each department
based on inventory list. Frank Sarno moved to approve, Paula Palermo seconded,
all in favor, no one opposed.
• Authorize the Purchasing Agent to issue purchase orders in accordance with
City Procurement Guidelines for personal computers workstations, laptops and
monitors according to City IT Department specifications, for an amount not
to exceed $86,968.16, account 09080600-5777-C0375 (approved IT Capital, so
special appropriation required) and forward to the Common Council for further
action. (Desktop Technology Refresh).
• Authorize the Purchasing Agent to issue a purchase orders to a qualified
vendor for the inventory, sanitization, and preparation for resale and/or
responsible disposal of obsolete electronic equipment in accordance with City
Procurement Guidelines for an amount not to exceed $3,200.00 account 09080600-5777-C0375
(approved IT Capital, no special appropriation required) and forward to the
Common Council for further action. (Electronic Asset Disposal Program)
• Authorize the Purchasing Agent to issue purchase orders for the replacement
of up to 8 aging printers for an amount not to exceed $4,000.00 account 09080600-5777-C0375
(approved IT Capital, no special appropriation required) and forward to the
Common Council for further action. (Desktop Technology Refresh/Printers).
g. Large format copier/scanner (DPW): Authorize the Purchasing Agent to issue
a purchase order to A&A Office Systems for a Savin 2404 large format copier
with roll feeder type 240B, post script option, dwg/dwf/dxf option, and paper
cassette tray and a 3-year service contract for an amount not to exceed $15,184.00,
account 09080600-5777-C0375 (approved IT Capital, no special appropriation
required. And forward such action onto the Finance Committee for further consideration.
Mike Yeosock said they went out to bid and this copier was the lowest price
and did more than the other ones. Tom Hamilton moved to approve, Dave Ross
seconded, all were in favor, no one opposed.
h. Fleet Maintenance System (DPW & Fire): No update.
i. Renewal of Police NEXGEN LEAS annual maintenance agreement. Motion:
a) Authorize the Purchasing Agent to issue a purchase order to NEXGEN Solutions,
LLC, a sole source provider, for the renewal of the annual maintenance and
support agreement for the Norwalk Police Department’s Law Enforcement Administration
System (LEAS) software for a sum not to exceed $18,500.00, for the period
7/01/2007 through 6/30/2008, account 010600-5269. (Approved operating budget
item; so special appropriation required).
B) Authorize the Purchasing Agent to issue purchase orders to NEXGEN Solutions,
LLC, for the renewal of such annual maintenance for NEXGEN LEAS, including
any technical support and upgrades, subject to the availability of future
funding.
And forward such actions onto the Finance Committee for further consideration.
Karen Del Vecchio explained the uses and functions of the LEAS software. This
item was moved into the IT budget from the police budget. Tom Hamilton moved
to approve, Dave Lepus seconded, all were in favor, no one opposed.
j. Leased Copiers: Finance and DPW Garage (Purchasing) : This is going to
council.
6. Consent Calendar:
a. Authorize the Purchasing Agent to issue a purchase order to ASAP software
for the purchase of Microsoft Visual Studio Pro 2005 and MSDN subscription,
per ASAP quotation AKB07082705, dated August 31, 2007, State of Connecticut
contract number 012-A-24-7067-C, for an amount not to exceed $2,723.41, account
010600-5742.
Dave Ross moved to approve, Paula seconded, all in favor, no one opposed.
For Informational Purposes:
Kevin Poruban said he would like to talk about reverse 911 at next meeting.
The phone system is coming off copper. In the event of a power failure at&t
phone services will run for 45 minutes, and then phone service to Norwalk
customers will be down.
The next meeting is Wednesday, October 3, 2007
The meeting adjourned at 4:03 pm
respectfully submitted,
Larry Manzi
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