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INFORMATION
TECHNOLOGY AND TELELCOMMUNICATION COMMITTEE MEETING MINUTES
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ITT COMMITTEE MINUTES
March 17, 2004
ATTENDANCE: Paula Palermo, Bob McGregor, Ed Toth, Dave Wrinn, Tom Hamilton, Craig Reichenbach, Hal Alvord, Dave Lepus, Ed Schmidt, John Lindquist, Mike Yeosock, Gerald Foley, Martha Giordano, Kevin Poruban, Tom Schadlich
Meeting called to order at 1:08 PM
Review of minutes from Feb. 25 and March 10 meetings accepted with no changes or corrections.
BOE items: Craig mentioned the IT Request/Approval form has been changed for BOE. It now also has an approval signature line for BOE.
Craig Reichenbach submitted a request for 2 Laser printers (HP2300D)
for $1,810 and 28 PCs for $24,974-60. These would be purchased from the Capital
Budget School Technology account. Tom questioned whether there would be a
problem using that money for this purchase as opposed to the money which will
be needed for the MAN project. Craig said there was not a problem. A suggestion
was made by Tom Hamilton that maybe the BOE might want to encumber the funds
for the MAN project to be sure there was money available when payment due
for MAN. The ITT Committee approved the request for purchase of equipment.
Craig also submitted form for Brien McMahon. The Science Dept needs 11 multimedia
projectors @ $14,000, mobile carts @ $853.05 and PCs @ $9,811.45. There was
discussion about the number requested. Craig and Ed Toth stated that if not
used by the Science Dept, they will make the projectors available to other
subjects also. Gerald Foley suggested future requests be available for review
in advance of weekly meeting. It was agreed future requests would be documented
by the Friday before the next weeks meeting, or at the latest, the Monday
before meeting.
The ITT Committee approved the BOE request and agreed to submit requests for
review as stated.
Gerald gave status of telephone RFP. Received 9 exhibits from Peter Berry & emailed to Committee members. Proposed dates of 3/24 for advertising, 3/30 first pre-bid and 3/31 second pre-bid followed by questions on 4/14. Because of the poor quality of the drawings, they may not be able to be put online. John Lindquist suggested members review latest RFP documents.
Ed Schmidt reviewed prior meetings with DBO & City attorney
(Diane Jacobson) in regards to contract terms. Contract must be done soon
because of work being done at new police dept and McMahon. E-rate funding
rolls over after application each year. Should also plan on starting the pre-engineering
phase soon. Takes long time for pole siteing, etc. Hal Alvord mentioned electric
companies could be problem.
ITT Committee voted to put cap of $50,000 for RCC Proposal and reduce number
of hours. If more hours are needed, can amend the contract.
Hal Alvord presented DPW request for purchase of 5 Dell computers and monitors and also HP server. Total amount is just under $19,000. Specs were discussed with IT Department. ITT Committee approved request unanimously subject to pricing server on Dell site for lowest price.
Dave Wrinn presented Police Department request for 3 Dell workstations for $3,800, and 3 UPS for $107 and $1,000 for HP2300 network printer. These would be purchased using Grant funds. ITT Committee unanimously approved the purchase.
[No new items.]
Meeting adjourned 3:00 PM
Respectfully submitted
Martha Giordano
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