ITT COMMITTEE MINUTES
July 21, 2004

ATTENDANCE: Larry Manzi, Karen DelVecchio, Rachelle Hayes, Dave Lepus, Frank Sarno, Ed Toth, Al Kao, Paula Palermo, Joe Forren, Gerald Foley, Bob McGregor, Mike Yeosock, Tom Hamilton.

Meeting was called to order at 1:04 pm

Minutes of July 14, 2004 were reviewed. No changes were recommended and the minutes were unanimously approved.

City Telephone System, RCC: Police Station, RCC: McMahon: No Updates.

Status of MAN: Joe Forren reviewed the Phase I Charter. Gerald Foley said that someone should followup on the contract. Tom Hamilton recommended following up with Ed Schmidt and the Law department. Joe Forren reviewed some proposed fiber routes for Phase I.
There was discussion of costs and the pricing for the complete buildout. Joe Forren said he could have the costs by next weeks meeting. Tom Hamilton said we would need all the costs and information for the August finance committee meeting. Tom Hamilton stated that we are not sure of when Erate funding will be available. It was suggested that a meeting be setup with the Erate consultant. Joe Forren suggested we have two contracts, one for BOE and one for City.
Joe Forren and Mike Yeosock and Alan Lo will be looking into DBO access issues for the new police station, because the price was four times the price for access into any of the other buildings. There was general discussion about phase I locations and the cost of going past locations without connecting them to the loop. The committee asked Joe Forren to give us the costs of adding these locations to the loop in phase I, and the cost to add them later. There was also discussion about the phone system RFP and how the hardware may be shared and upgraded with the MAN.

Training: Paula Palermo said there are three classes on Friday with some openings. Other classes are full.

Customer Service Center: Gerald has received some responses back from the vendors.
Proposals are due tomorrow. The committee to review the proposals has been established.
Gerald Foley said we should be receiving a good range of solutions, from local to global.
Tom Hamilton suggested reviewing the proposals, but if our direction is to go global we might want to do a more extensive study before going out to bid. Tom said we should be looking at the whole picture, and it should be looked at as an enterprise wide solution.

Backup/Recovery: Hilink has completed discovery phase and installed the tape unit and server.
There was a question on who was to supply the operating system, the city or hilink. Rachelle Hayes said she remembed it being in the proposals from some of the other bidders and will review the contract and let us know.

Request for projector for Redevelopment :
They agreed to allow all city departments use when available.
Tom H. motioned to approve, Ed Toth seconded, and all were in favor except Gerald Foley.

Board of Ed request for Photo Lab (Brien McMahon):
Karen DelVecchio researched pricing and said they were very good prices.
Tom Hamilton motioned to approve, Rachelle Hayes seconded, and all were in favor.

The meeting adjourned at 2:45 p.m.
Respectfully submitted
Larry Manzi

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