ITT COMMITTEE MINUTES
August 4, 2004

ATTENDANCE: Larry Manzi, Karen DelVecchio, Rachelle Hayes, Dave Lepus, Ed Toth, Al Kao, Joe Forren, Gerald Foley, Mike Yeosock, Tom Hamilton, Peter Berry, Ed Schmidt, Hal Alvord, Chris Buswell, Tom Schedlich, Kevin Poruban, Dave Wrinn.

Meeting was called to order at 1:11 pm

Minutes of July 21, 2004 were reviewed. No changes were recommended and the minutes were unanimously approved.

City Telephone System: Peter Berry gave the status of the RFP, which is down to six vendors and all final configuations have been received. Peter will create a report to the evaluation committee to be used for the voting and ranking. The cabling has been removed from the RFP
because of the wide variances in the price quotes. Peter and Gerald will follow up on cabling RFP.

RCC: Police Station & McMahon: Submittals from vendors are coming back. Police design is complete and we are in the process of looking at the transition plan for 911.

Status of MAN: Joe Forren reviewed plan and provided handouts with pricing, IP addressing schemes, equipment lists and circuit lists. Joe Forren reviewed the proposed fiber routes. There was discussion of costs and the pricing for the complete buildout.
Karen DelVecchio asked if pushing out the start date would cause a resource conflict. Joe Forren said he will ask if it will cause a conflict. Ed Schmidt said we need to get all the numbers with an estimate of all cost, including a tech refresh, from DBO. There was a discussion of how the E-rate was submitted. Tom Hamilton said we would need all the costs and information for the August finance committee meeting and then it will be taken to the Council after that.
The entire contract will be presented for approval, but only phase 1 will be started until we receive the E-rate approval. There was discussion about why the existing fiber loop was not considered for the MAN buildout.
Hal Alvord expressed concern about the drop-dead date and the timing of the contract's being signed. Ed Schmidt said that this project will be the top priority for the Law department and we will have the contract ready for the August 24th deadline. Tom Hamilton suggested filing for the permits now, before the contract is signed, since it may take a couple of months for processing of the permits. Joe Forren will look into filing for the permits early. Dave Wrinn asked for a timeline for the project.

Training: Karen DelVecchio gave a summary of the staff trained by department.

Customer Service Center: Gerald said the rating sheets are to be sent back to purchasing today.
A short list will be made. The proposals varied widely and only included software, not hardware.

Backup/Recovery: Hilink has completed 70 percent of the installation.

Request for printer for Tax Collector: Karen DelVecchio said that the tax collector has exceeded the volume rating on the existing printer. Hal moved to approve, Dave Wrinn seconded, and it was unanimously approved.

Community Video program for norwalkct.org: Larry Manzi gave a description of the free streaming video production program by CGI Communications. Hal Alvord said he thought the videos created for Greenwich were of poor quality. Larry agreed to followup and send the committee the links to all the municipalities using CGI's community video's. This item was tabled until next week.

The meeting adjourned at 3:25 p.m.
Respectfully submitted
Larry Manzi

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