ITT COMMITTEE MINUTES
August 11th, 2004

Attendance: Peter Berry (via phone), Karen Del Vecchio, David Wrinn
Mike Yeosock, Frank Sarno, Tom Hamilton, Chris Buswell
Rachelle Hayes, Paula Palermo, Hal Alvord, Gerald Foley,
Mike Dolhancryk

Meeting was called to order at 1:10 PM.

The minutes from the August 4th meeting were approved unanimously.

Peter Berry joined the meeting on a conference call. He said that the telephone
RFP has been shortlisted down to two proposals, SBC and AT&T, from 6.

Gerald is waiting for two telephone proposals. The deadline is Friday at 5:00
to turn them in. Next Wednesday, after the ITT meeting, the committee will meet
to come up with any new questions and discuss contract negotiations.

Dave Wrinn had some questions for Peter about contracts for the Police Station
RFP. Tom Hamilton said that BOE and the Library were combined in the MAN
proposal, but that Joe Forren had broken them out for e-rate purposes. Tom still
had some issues with recurring line item costs in the proposal that may affect
e-rate reimbursement later.

It was mentioned that the Transit District may have grant money available for
capital reimbursement as part of the MAN project. Harold commented on the DBO
pricing. Harold said that they would be a benefit to competitive pricing with
Fibertech and using the City's existing 48 fiber ring. Harold also said that
language in the contract can be included to provide an incentive for DBO to
reduce the MAN project cost by considering different subcontractors. The idea
is that a cost savings could be shared with DBO and the City.

Paula mentioned that she had been experiencing last minute cancellations that
has made it difficult to always get a full class. Karen will be notifying
departments that there may be some sort of charge back for no shows that cancel
from their office and Paula is unable to fill the seat from the waiting list.

The committee working on the Customer Service Center are waiting for all the
evaluations to be returned before scheduling a second round of interviews.

On Thursday, Hylink, will be troubleshooting compatibility issues with the
backup/recovery solution and the City's MUNIS application.

Alana Kabel talked about the Community Video program for the City web site. There was some question about the quality of the resolution, but she said that they would have final review and approval of the content appearing on the WEB site. The committee approved the Community Video program.

Mike Yeosock discussed feature extraction software that helps keep photos
updated on the DPW GIS system. The committee approved the software purchase.

Dave Wrinn talked about a 30 day evaluation of Blackberry devices that will be
rolled out in a few weeks. The ultimate purchase of the Blackberries would be
funded out of the asset/forfeiture account.

Karen talked about the IT desktop refresh plan. She expects to replace
approximately 35 of the worst PCs in the next eleven months. She will bring
a rollout plan for the City to the next meeting.

The meeting adjourned at 2:55 PM.

Respectfully submitted
Frank Sarno

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