Minutes of September 22, 2004 were reviewed. No changes were recommended and the minutes were unanimously approved.

City Telephone Solution Recommendation: Peter Berry said the Council accepted the recommendation for Police and McMahon. RCC is now determining the next steps. Karen DelVecchio said that the next step would be to have a meeting with ATT and DBO to discuss a contingency plan. There was a brief discussion on what phone #s to reserve and the amount of numbers being either 3000 or 4000.

RCC: Police Station & McMahon: Peter Berry said that with the MAN deadline not being met, contingency plans will have to be made. Peter Berry and Dave Wrinn met with SBC at the police station to discuss entry, conduits and circuits. Peter Berry will get a timeline from SBC for the project. Peter mentioned that McMahon will be considered a relocation of the DeMarc and it may cost up to $10,000.

Status of MAN: Karen DelVecchio said that the third draft was sent out to the Erate consultant for review and the consultant's comments will be incorporated into the contract. BOE also needs to review the contract before it is sent to DBO. Hal Alvord asked if there would be a wireless solution for the transfer station connectivity. Karen said that DBO will be providing us with a recommendation for a solution. Tom Hamilton asked if the current management company would cover the cost of connecting.

Training: Karen DelVecchio stated that there will be two classes in October and another two classes in November. The classes will cover Email, housekeeping, Calendar, Windows tips and tricks and other areas.

Customer Service Center: Hal Alvord said that there was a meeting with Cityworks, the recommended vendor, last week. There are still some items to work out as well as software and hardware needs.

Other Business: Karen DelVecchio said she will look into what kind of scanner Linda Shields has requested. Also next week an AV spec. for police will be on the agenda.

Consent Calendar: Karen DelVecchio reviewed the server needed to replace the City IT server FS01 which is having problems and is not stable. Once the FS01 server is replaced, the old server can be used elsewhere. Dave Wrinn then briefly reviewed the workstation request he was making for the Cold Case Squad. Gerald Foley had a question about the police workstation so it was pulled off the consent calendar. Hal Alvord motioned to approve Item A on the consent calendar (IT server), and Ed Toth seconded.

Gerald Foley stated that the warranty period for the police workstation was five years and the city workstations were three years. There was a discussion on if the city standard should be three or five years. The City IT department will do some reseach and come back with a recommendation. Ed Schmit moved to approve Item B (police workstation) not to exceed $1550 and to include the recommendation by IT on the warranty. Ed Schmidt also suggested that IT should have several spare pc's for backup. There was also a general discussion on how to track pc's and repairs.

The meeting adjourned at 4:10 p.m.
Respectfully submitted
Larry Manzi

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