Minutes of October 23, 2004 were reviewed. The minutes were unanimously approved

City Telephone Solution Recommendation: Steve Mandas said that to help facilitate the telephone solution they are having weekly phone coordination meetings. Gerald Foley said that they had a walk-thru of several buildings today for the wiring RFP. There was a discussion about discrepancies in some maps and drawings. Kevin Poruban asked if we considered any wireless hotspots and Steve Mandas stated that it would not be a problem to add any in after a vendor is chosen. Kevin also mentioned that we should consider where and when to put in repeaters, and now may be the time to look into it.

RCC: Police Station & McMahon: Steve said they are identifing phone services for McMahon and the Police Station

Status of MAN: There will be a meeting with DBO on Monday with the goal of producing a contract that both parties can sign.

Training: Paula Palermo said that she started training and that all the classes were full. There is a waiting list for future classes. The classes will cover Email, housekeeping, Calendar, Windows tips and tricks and other areas.

Customer Service Center: Hal Alvord said that the Customer Service Center information will be presented to several committees before a package can be ready for the Common Council on November 9th. Hal handed out a costs estimate sheet. Ed Toth asked if UPS was included, and after a brief discussion the committee agreed to add UPS. There was also discussion whether the CSS should run on its own server or run on the GIS server. It was determined that it would be better to run the CSS from its own window server. The committee also agreed to remove the camera and monitor. Kevin Poruban motioned to vote on the changes; all were in favor and none opposed.

Other Business:
PC warranty 3 year versus 5 year: Rachelle said there were no updates.

Consent Calendar
a) Authorize the Purchasing Agent to issue a Purchase Order to Dell Computer for a desktop PC to City IT specification for an amount not to exceed $1,100.16 (quotation 180493000). (Request of Tim Sheehan, Executive Director, Redevelopment Agency).
Hal Alvord moved to approve, Ed Toth seconded, all were in favor.

Permit Inspection Violation process meeting: Karen Del Vecchio said that IT met with several departments to review software for Code Enforcement and is gathering requirements on what they use for processing Permits/ Inspections/ Violations. Several departments do inspections or issue permits and we need a way to communicate between the departments. Ed Schmidt said that we have newhand held devices for the parking authority.

Wireless bridge from City Hall to Transfer Station scope and cost:
Received a project outline and cost estimate from DBO for the wireless bridge solution. Cost will be part of the MAN. After a brief discussion about the roof mounting, Hal Alvord moved to approve with funding to be determined. Ed Toth seconded and all were in favor.

The meeting adjourned at 4:10 p.m.
Respectfully submitted,
Larry Manzi

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