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INFORMATION
TECHNOLOGY AND TELELCOMMUNICATION COMMITTEE MEETING MINUTES
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ITT COMMITTEE MINUTES
October 29, 2003
Meeting was opened at 3:15.
1. MAN RFP - Peter Berry has incorporated all current changes
and the RFP
is ready for FORM 470 filing on November 3. Gerald will change the schedule
to reflect this startup.
2. E-Rate Update- RFP has been finalized in accordance with
Jane Kellogg's
suggestions. Clear separation of school and library eligibility items has
been incorporated. BOE will review with Dave Cornet 10/30 for finalizing.
3. RCC Project Matrix- Peter & Steve provided updates on
all RCC projects.
Concern was expressed over the CGS technology design & requests being
difficult to include in the $750,000 budgeted amount. Craig agrees that
some tech cutbacks may be required when final numbers are received.
4. Rowayton / Dell Pilot Project - Installation complete and
functioning.
Discussion between parents group and BOE remains on desk/table for PC's.
Discussion on Brigg's Mac Photo lab project target of 4 weeks based on
receipt of equipment.
5. Library Computer Upgrade - The library will upgrade its obsolete
computers with new Dell towers, but continue their 17" screens for the
current time. Discussion on disposition of old equipment - no resolution at
this time.
6. Anti-Virus SPAM & Email Presentation - Dulce Weigel of
Stamford gave a
presentation on Virus/ Spam & Email problems. This concept must be focused
on in the MAN implementation and a number of software (shareware) items
exchanged. The BOE has made good progress in blocking both virus and spam.
7. Training - Paula has begun the first of at least eight training
sessions and attendance is predicted for more. This program is a proactive
project in anticipation of the MAN.
8. RCC Telephone Project Approach & Proposed Incremental
Work Plan:
Revised Cost Estimate - Armand requested a motion from the ITT Committee to
approve the Revised Cost Estimate as presented by RCC so the project could
begin.
The ITT Committee approved the revised Project Estimate. RCC will begin
assisting the City with the acquisition and implementation of a new Telephone
system for City Hall / BOE / Health department shortly.
NEW ITEMS:
1. FCC license renewals were discussed. Mike and Armand agreed
to look
into the issue and report back.
2. Presentation Equipment and Staff Time - BOE raised an issue
with the
amount of resources required to maintaining and managing the City and
school's multi-media presentation capabilities. Discussion as to whether
these are valid IT functions or hold over from A/V days. Craig will supply
data on amount and who in city uses. Further discussion by committee to
evaluate for future recommendation. Possible relief by obtaining more City
equipment or equipping certain rooms for MM use. The problem is general IT
concern as more vendors and staff request hi-tech presentations.
3. Obsolete Computers - Discussion on obsolete computers and
donations.
Problem is what to do with outgoing equipment which may have environmental
impact. Policy requires bidding process to get rid of unless marked Do Not
/ Can Not Resuscitate. Some may be of use by children without the means to
obtain a PC, but the problem of distribution and later maintenance is
concern. Discussion to continue.
Respectfully submitted;
John Lindquist
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