Minutes of November 3, 2004 were reviewed. Tom Schedlich was added to the attendance and the minutes were unanimously approved

City Telephone Solution Recommendation: Steve Mandas said they are continuing to have weekly phone coordination meetings and they are meeting with AT&T next week to review statement of work. Legal has completed a draft of the terms and conditions. Second walk thru for cabling was today. Gerald Foley said we need to determine how to extend the d-mark. There was discussion about the time frame of the cabling. Tom Hamilton suggested we provide the vendors a time frame for cabling. Gerald Foley said we should add that the cabling will be completed in 60 days from the date of notification.

RCC: Police Station & McMahon: Steve Mandas said the Police Station is proceeding at pace with no problems. There was a data electronics meeting for McMahon and vendors did not have a copy of the spec's. Bids must be in by November 18th. The pre-bid for CGS technology equipment was today and there were only a few vendors. Steve Mandas will send out invitations to other vendors.

Status of MAN: We are still in the contract negotiations with DBO and there is only one outstanding item to work out. Contract that both parties can sign should be ready this week. Meeting next week with the Erate consultant Dave Cornett.

Training: Paula Palermo said that she had three training classes today and that there were a lot of no shows. There was a discussion about the outlook archiving problem.

Customer Service Center: Hal Alvord said that the Customer Service Center staffing was approved by the Common Council on November 9th. Hal said that we need to draft the contract and give to legal so we can meet the anticipated date of going live on March 2005.

Other Business:
PC warranty 3 year versus 5 year: Rachelle said that the 5 year contract is discontinued, and she spoke with Dell and doesn’t think we need the extended contract because of the low rate of repairs needed in the past. There was discussion about going with the WSCA warranty since we are purchasing using the WSCA prices.

Consent Calendar:
Authorize the Purchasing Agent to issue a purchase order in an amount not to exceed $3,600.00 for an HP color, tabloid size, laser printer, in compliance with City IT specification, for the DPW GIS Engineering Department, account 09034031 5777 C0037
Hal Alvord moved to approve and Dave Wrinn seconded. No objections and the purchase was unanimously approved.

The meeting adjourned at 3:55 p.m.

Respectfully submitted,
Larry Manzi