MAY 18, 2006

ATTENDANCE: Douglas Sutton, Chairman; William Krummel (7:47 p.m.), Gwen
Briggs (7:50 p.m.); Fred Bondi ( 8:30 p.m.)

STAFF: Alan Lo

OTHERS: Susan Gunn, Historical Commission; Karen Del Vecchio, IT
Department; Amar Shamas, Gilbane Project Manager; Mark Gorian, Norwalk Public Schools.

I. ROLL CALL

Mr. Sutton called the meeting to order at 7:45 p.m. and requested that Mr. Lo call the roll. Mr. Lo did and announced that Mr. Sutton was the only one present.

II. MINUTES OF PREVIOUS MEETING(S)

There were no minutes from previous meetings to approve.

III. NEW BUSINESS

Mr. Krummel arrived at 7:47 p.m.

A. Historical Commission

Review request for lease extensions for Smith Street apartments and refer recommendation to the Common Council:

“a. Authorize the Mayor, Richard A. Moccia, to execute a Lease Agreement with Valentine Dowd for Unit # 1 at 35 Smith Street, for an additional three years term, beginning on July 1, 2006 and ending on June 30, 2009. All remaining terms of the Lease, including the rental payment amount, should remain the same.

b. Authorize the Mayor, Richard A. Moccia, to execute a Lease Agreement with Richard A. Winfield for Unit # 2 at 35 Smith Street, for an additional three years term, beginning on July 1, 2006 and ending on June 30, 2009. All remaining terms of the Lease, including the rental payment amount, should remain the same.”

Ms. Gunn reviewed the situation and stated that the tenants had asked to sign a three year lease. There was a brief discussion regarding the apartments, which are located in a portion of Norwalk which is undergoing redevelopment and has also been subject to vandalism. The Committee felt that having a presence on site was important. Mr. Sutton stated that he would forward this item to the Common Council for approval.

Ms. Briggs arrived at 7:50 p.m.

B. Norwalk Senior Center

Review request from Norwalk Senior Center to sublet space in Roosevelt Center to Devotional Associates of Yogeshwar and refer the following to the Common Council:
“Approve request from Norwalk Senior Center to sublease space in Roosevelt Center to Devotional Associates of Yogeshwar for limited use on Sundays from 9:00 am to 12:00 pm. Terms of the sublease agreement shall be subject to Law Department approval.”

In view of the fact that there was no one from the Norwalk Senior Center present to answer questions, it was decided to table this item until June 15th.

III.C. NFCC Items

There was a discussion about the role of the Land Use and Building Management Committee reviewing the Norwalk Facility Construction Commission’s (NFCC) work and the reasons for this.

1. South Norwalk Library
Review and approve the following action, and forward to Council for approval:

a. Authorize the Mayor, Richard A. Moccia, to execute an amendment to Advanced Corporate Networking, Inc, d/b/a Digital BackOffice’s contract for Managed Network Services dated December 10, 2004, for equipment and network integration services for a telephone & voice mail system for the South Norwalk Library in an amount not-to-exceed $16,403.82, accounts 09036210-5777-C0153 ($14,400 total), 09060600-5777-C0376 (balance of costs).

b. Authorize the NFCC to issue change orders on contract for an amount not to exceed $1,604.38.

Ms. Del Vecchio presented the proposal and explained that items a and b were part of the same proposal. She then answered all the Commissioners questions regarding the details of the proposal. Ms. Del Vecchio explained that the Municipal Area Network is in place at the Library, but the Network just goes to the building. It does not supply the phones or the phone service. Mr. Lo distributed an updated memo from Ms. Del Vecchio to the Committee members. He explained that AT&T installed the phone system at Brien McMahon and New Police Station and AT&T had submitted a proposal. The AT&T proposal was higher than the proposal from Digital BackOffice. Mr. Krummel asked if ITT Committee has reviewed the request. Ms. Del Vecchio indicated that the ITT Committee had approved the request. Mr. Krummel requested that the approval forms be submitted to the Council. Ms. Del Vecchio agreed. Mr. Lo informed Ms. Del Vecchio that he would need the forms first thing Friday morning. It was decided to forward the proposed actions to the Council for approval.
Ms. Del Vecchio left the meeting and returned with the forms, which she submitted to Mr. Lo.

c. Authorize the purchasing agent to issue a purchase order to Sentry Technology Corporation of Ronkonkoma, NY for a book security system at the South Norwalk Branch Library in an amount not to exceed $16,400 (Acct. #09006210-5777-C0153).”

Mr. Lo presented this portion of the proposal to the Committee. He explained that the Main Branch has this system already in place. Mr. Krummel asked if this was a type of sole source purchase. Mr. Lo concurred. Mr. Krummel requested to add the word “sole source” to the proposed action. The Committee agreed to forward this item to the full Council with the words “……of Ronkonkoma, NY as sole source vendor for a book …..”.

2. Tracey School and Columbus School Improvement Projects

Review the bids received from moving contractors for Tracey School and Columbus School and refer the following to Common Council for action:

“a. Authorize the Mayor, Richard A. Moccia, to execute a contract with West End Moving & Storage Co., Inc. for summer moving services as part of the Tracey School Renovations Project for a total not to exceed $34,901.00 (Acct. #0904-5010-5777-B0311).
b. Authorize the NFCC to issue change orders on the contract for a total not to exceed $5,000.00.

c. Authorize the Mayor, Richard A. Moccia, to execute a contract with West End Moving & Storage Co., Inc. for summer moving services as part of the Columbus School Renovations Project for a total not to exceed $31,904.00 (Acct. #0904-5010-5777-B0314).
d. Authorize the NFCC to issue change orders on the contract for a total not to exceed $5,000.00.”

Items a and b are related to Tracey School, while items c and d are related to Columbus School.

Mr. Shamas stated that West End Moving & Storage had been used in the Brien McMahon construction project and that he anticipated that the Tracey project would go smoothly based on the company’s performance at Brien McMahon. Following a brief discussion, the Committee decided to forward both items to the full Council for approval.

III.C.3. West Rocks School Boiler Replacement Project

Review asbestos abatement bids and boiler replacement bids and refer recommendations to the Common Council for approval:

“a. Authorize the Mayor, Richard A. Moccia, to execute an agreement with New England Services, LLC for asbestos abatement work relating to the West Rocks School boiler replacement project for a total sum not to exceed $25,270.00 (including add alternate to encapsulate all remaining air cell and mud type insulation in tunnels). Acct. #09045010-5777-C0291
b. Authorize the NFCC to issue change orders on contract for a to total not to exceed $2,530.00

Mr. Gorian reviewed items a and b and informed the Commission that they had to do with asbestos abatement. He reviewed the bids received and the price range for the Committee members. Following a brief discussion, it was decided to send these two items to the full Council for approval.

c. Authorize the Mayor, Richard A. Moccia, to execute a contract with Connecticut Boiler Repair & Mfg. Co., for steam boiler replacement at West Rocks School for a total not to exceed $411,500.00 Acct. #09045010-5777-C0291
d. Authorize the NFCC to issue change orders on contract for a total not to exceed $41,150.00.”

Mr. Gorian reviewed the status of this project for the Committee. He explained that the boilers were the original ones installed and in need of replacement. The Committee agreed to forward this item to the full Council for approval.

4a. Ponus Ridge and Nathan Hale Middle Schools Improvement Project

Review and approve the following action, and forward to Council for approval:

“Authorize the Mayor, Richard A. Moccia, to execute an agreement with Silver Petrucelli & Associates, Inc. Architects and Engineers of Hamden, CT to provide architectural and engineering design services for the Alterations to Nathan Hale and Ponus Ridge Middle School projects in the not-to-exceed amount of $ 783,750.00 (Acct. #’s to be determined).

Mr. Shamas presented the project. Following a brief discussion, it was decided to forward this for approval by the full Council.

Mr. Bondi arrived at the meeting at 8:30 p.m.

III.C.4b. Nathan Hale School HVAC Replacement Project
Review HVAC bids and refer recommendation to the Common Council:

“i. Authorize the Mayor, Richard A. Moccia, to execute a contract with The George Ellis Company, Inc., for the replacement of two roof top heating and ventilating units at Nathan Hale Middle School for a total not to exceed $205,200.00. Acct. #09045010-5777-B0291.
ii. Authorize the NFCC to issue change orders on contract for a total not to exceed $20,520.00.”

Mr. Gorian presented the proposal and reviewed the bids, and prices for the Committee.

** MR. BONDI MOVED TO RECOMMEND APPROVAL OF THE FOLLOWING ACTION BY THE COMMON COUNCIL:

“I. AUTHORIZE THE MAYOR, RICHARD A. MOCCIA, TO EXECUTE A CONTRACT WITH THE GEORGE ELLIS COMPANY, INC., FOR THE REPLACEMENT OF TWO ROOF TOP HEATING AND VENTILATING UNITS AT NATHAN HALE MIDDLE SCHOOL FOR A TOTAL NOT TO EXCEED $205,200.00. ACCT. #09045010-5777-B0291.
II. AUTHORIZE THE NFCC TO ISSUE CHANGE ORDERS ON CONTRACT FOR A TOTAL NOT TO EXCEED $20,520.00.”

** THE MOTION PASSED UNANIMOUSLY.

Following a brief discussion, it was decided to return to the first item on the agenda and formally vote on it to show the Committee’s approval.

A. Historical Commission CONT’D

** MR. BONDI MOVED TO RECOMMEND APPROVAL OF THE FOLLOWING ACTION BY THE COMMON COUNCIL:

“a. AUTHORIZE THE MAYOR, RICHARD A. MOCCIA, TO EXECUTE A LEASE AGREEMENT WITH VALENTINE DOWD FOR UNIT # 1 AT 35 SMITH STREET, FOR AN ADDITIONAL THREE YEARS TERM, BEGINNING ON JULY 1, 2006 AND ENDING ON JUNE 30, 2009. ALL REMAINING TERMS OF THE LEASE, INCLUDING THE RENTAL PAYMENT AMOUNT, SHOULD REMAIN THE SAME.

b. AUTHORIZE THE MAYOR, RICHARD A. MOCCIA, TO EXECUTE A LEASE AGREEMENT WITH RICHARD A. WINFIELD FOR UNIT # 2 AT 35 SMITH STREET, FOR AN ADDITIONAL THREE YEARS TERM, BEGINNING ON JULY 1, 2006 AND ENDING ON JUNE 30, 2009. ALL REMAINING TERMS OF THE LEASE, INCLUDING THE RENTAL PAYMENT AMOUNT, SHOULD REMAIN THE SAME.”

** THE MOTION PASSED UNANIMOUSLY.

D. Building Management

1. Review proposal for building janitorial, general maintenance and engineering services and refer the following to the Common Council:

“Authorize the Mayor, Richard A. Moccia, to execute an Agreement with Guardian Service Industries, Inc. to provide building janitorial, general maintenance and engineering services for various City buildings, beginning July 1, 2006 and ending June 30, 2011, with two (2) one-year options thereafter. Annual contract amount for initial contract year shall be for a total not-to-exceed $641,817.58. The annual increase for subsequent years shall not exceed 3.5 %.”

Mr. Lo reviewed the situation and recommended that the Committee forward this for approval by the full Council.

** MS. BRIGGS MOVED TO RECOMMEND APPROVAL OF THE FOLLOWING ACTION BY THE COMMON COUNCIL:

“AUTHORIZE THE MAYOR, RICHARD A. MOCCIA, TO EXECUTE AN AGREEMENT WITH GUARDIAN SERVICE INDUSTRIES, INC. TO PROVIDE BUILDING JANITORIAL, GENERAL MAINTENANCE AND ENGINEERING SERVICES FOR VARIOUS CITY BUILDINGS, BEGINNING JULY 1, 2006 AND ENDING JUNE 30, 2011, WITH TWO (2) ONE-YEAR OPTIONS THEREAFTER. ANNUAL CONTRACT AMOUNT FOR INITIAL CONTRACT YEAR SHALL BE FOR A TOTAL NOT-TO-EXCEED $641,817.58. THE ANNUAL INCREASE FOR SUBSEQUENT YEARS SHALL NOT EXCEED 3.5 %.”

** THE MOTION PASSED UNANIMOUSLY.

IV. MISCELLANEOUS/DISCUSSION ITEMS

There were no further items to discuss.

ADJOURNMENT

** MR. BONDI MOVED TO ADJOURN.
** THE MOTION PASSED UNANIMOUSLY.

The meeting adjourned at 8:55 p.m.

Respectfully submitted,

Sharon L. Soltes, Telesco Secretarial Services