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LAND USE & BUILDING
MANAGEMENT COMMITTEE MINUTES |
For minutes
of meetings not listed below please contact Alan Lo
at 203-854-6790 or email at alo@norwalkct.org
CITY OF NORWALK
LAND USE & BUILDING MANAGEMENT COMMITTEE
SEPTEMBER 20, 2007
ATTENDANCE: Doug Sutton, Chairman; Gwen Briggs; Bill Krummel; Doug Hempstead
(8:05); Kevin Poruban (9:45).
STAFF: Alan Lo; Fire Chief McCarthy; Tim Callahan, Health Department Director.
ROLL CALL
The meeting was called to order at 7:40 p.m. by the Chairman. There was not a quorum present.
NEW BUSINESS
OFFICE OF BUILDING MANAGEMENT
NORWALK CITY HALL – UNITED HAITIAN AMERICAN SOCIETY OF NORWALK LICENSE AGREEMENT
** MRS. BRIGGS MOVED TO AUTHORIZE THE MAYOR, RICHARD A. MOCCIA, TO EXECUTE A ONE YEAR LICENSE AGREEMENT WITH HAITIAN AMERICAN SOCIETY OF NORWALK FOR THE PERIODIC USE OF ROOM #124 IN NORWALK CITY HALL, TO ASSIST LOCAL COMMUNITY WITH HAITIAN CONSULAR BUSINESS.
Mr. Lo said that this group has been using the office two times a month in a license agreement and this has been very successful. This agreement expired in April. They would like to execute a new agreement for one year, three times a month.
Raul Dupervil was present and said that this was a very successful program.
Mrs. Briggs said she had spoken with the Director of Human Relations, who recommends this successful program be continued.
Mr. Krummel said he was very impressed with the endorsement of the Human Relations director. It would be helpful if they keep a count of the people who use this facility. Mr. Dupervil said that is already being done. They served 800-900 people last year, 60% of whom are from Norwalk. They are going to expand this program to Stamford. People from Bridgeport and Hartford come to Norwalk.
Chief McCarthy asked if the police, fire and health departments could provide public service material; Mr. Dupervil said that would be a good idea.
The Chairman said this would be forwarded to the Common Council for approval.
FIRE DEPARTMENT
REVIEW BID SUMMARY AND REFER RECOMMENDATION TO THE COMMON COUNCIL FOR APPROVAL OF AGREEMENT WITH GEORGE ELLIS CO. OF NEW HAVEN, INC. FOR THE INSTALLATION OF A NEW BOILER AT THE FIRE SUPPORT SERVICES FACILITY FOR A TOTAL NOT TO EXCEED $31,150 (ACCOUNT NO. 09063110 5777 C0343 AND AUTHORIZE THE FIRE CHIEF TO EXECUTE ORDERS ON CONTRACT FOR A TOTAL NOT TO EXCEED $3,115.
Chief McCarthy explained this request for 100 Fairfield Avenue and noted that there are funds in this account.
The Chairman said that this item would be forwarded to the Common Council for approval.
MISCELLANEOUS/DISCUSSION ITEMS
HEALTH DEPARTMENT – REVIEW BUILDING ASSESSMENT REPORT
Mr. Callahan said this building was constructed in 1967. The roof has been replaced once and the elevator was recently renovated. It is time to get some work done. Mr. Callahan reviewed the executive summary of the building assessment report. The assessment for all of the work is approximately $2,253,344.
Mr. Krummel said energy conservation is an important issue and asked about insulation in the roof. Mr. Callahan said this was discussed with the engineer but a green building would be very costly, with a questionable return to the city. Mr. Krummel said an analysis would be helpful. He also suggested prioritization of safety hazards. Mr. Krummel asked if Guardian had any input into this report. Mr. Lo said that Building Management could review it.
Mr. Krummel asked about the building generator. Mr. Callahan said they had an emergency generator installed in their building. Mr. Lo said it is 70kw. Mr. Callahan said it can power the entire building.
Mr. Lo said this report could be incorporated as part of the Capital budget request in terms of prioritization.
DISCUSSION REGARDING FODOR FARM
Committee members reviewed Mayor Moccia’s email.
Tod Bryant said that the Historic District Study Committee met and came up
with ideas
which they could do without being able to create a local historic district.
At 8:05 p.m., Mr. Hempstead arrived at the meeting.
Mr. Bryant said towns can interpret the enabling legislation any way they want: Corporation Counsel’s position is that this Committee has been disbanded even though there is still a question as to whether or not this is correct. They are looking for another solution that will still save the house. The committee asked that: 1) the houses be sold with deed restrictions and that this be done as soon as possible along with an enforcement mechanism; 2) the houses be sold through an RFP process; 3) there be a conservation easement on the open space part of the property. Mr. Bryant said he and Mr. Wrenn met with the Mayor and Mr. Mocciae, who proposed that two of the houses be sold, the City keeps the oldest one and that the funds be used to rehabilitate that house. He asked who would staff it, and Mr. Mocciae said he would suggest that the semi-attached cottage be rented to a live-in caretaker and that the front house be rented to a non-profit organization that would provide upkeep in exchange for a minimal rent. This seemed reasonable to him and Mr. Wrenn. There are many details to be worked out, such as provisions of the conservation easement – who will hold it and how it will be written.
Mr. Krummel complimented Mr. Bryant on moving forward and coming up with what has good prospects for an agreement. He said he hopes that they develop a local historic district somewhere in the city. Mr. Bryant said he suggested Mill Hill. He also said nothing in the law precludes the future establishment of a historic district at Fodor Farm.
Mr. Krummel asked when this gets started. Mr. Lo said this is a discussion item tonight. Mr. Lo noted that Corporation Counsel Nolin indicated to him that the next step in the approval process rest with Land Use Committee. This matter was on the Recreation & Parks Committee as an information item last night. The Recreation and Parks Committee was in support of the proposed but no vote was taken. It is this committee’s role to forward this to the Council. The next step should be for this committee to support the terms and forward to the Council for adoption. Mr. Lo will put a memo together and forward it to the Council, which can then move for an 8-24 Review. In additional, Mr. Lo will proceed with the Lot Line Revision process through Planning and Zoning Office which will take approximately two weeks.
Mr. Bryant said the priority is to make sure the houses are as weather-tight as possible.
Mr. Krummel said this committee should look at the subdivision and deed restrictions and conservation easement before this goes anywhere else. Mrs. Briggs agreed.
Mr. Hempstead said he was glad that they were able to work something out. He agreed that this should be worked out in committee. He suggested this be done through a resolution on the Council floor supporting this in concept.
Mr. Bryant said when they looked at this years ago, because of the way it was bought, there is possibly one more building lot left.
Mr. Krummel asked if the Fodor Farm Committee could be encouraged to stay active, and Mr. Bryant responded that he thought that could be done. Mr. Krummel said that would be a help to this committee.
** MR. KRUMMEL MOVED TO SUSPEND THE RULES TO TAKE ACTION ON FODOR FARM.
** MOTION PASSED UNANIMOUSLY.
** MR. HEMPSTEAD MOVED THAT THIS AGREEMENT BE WORKED INTO THE FORMAT OF A RESOLUTION
AND FORWARDED TO THE COMMON COUNCIL
** MOTION PASSED UNANIMOUSLY.
** MR. KRUMMEL MOVED THAT IT IS THE SENSE OF THIS COMMITTEE THAT THEY ENCOURAGE
THE PRESENT FODOR FARM LOCAL HISTORIC DISTRICT COMMITTEE TO REMAIN INVOLVED
IN THE PROCESS OF MOVING FORWARD ACCORDING TO THE MEMO FROM MR. MOCCIAE TO THE
MAYOR.
** MOTION PASSED UNANIMOUSLY.
** MR. KRUMMEL MOVED TO SUSPEND THE RULES TO ADD FODOR FARM ENVIRONMENTAL CLEANUP
TO THE AGENDA.
** MOTION PASSED UNANIMOUSLY.
Mr. Lo reviewed his memo.
** MRS. BRIGGS MOVED TO AUTHORIZE THE OFFICE OF BUILDING MANAGEMENT TO PROCESS
PAYMENT TO ENVIROTECH OF FAIRFIELD COUNTY, INC. FOR THE REMOVAL OF UNDERGROUND
FUEL TANKS AND SITE REMEDIATION FOR A TOTAL NOT TO EXCEED $57,394, SUBJECT TO
NECESSARY APPROVALS AND FUNDING.
** MOTION PASSED UNANIMOUSLY.
The committee members thanked Mr. Bryant and his committee for all of their work. Mr. Bryant thanked this committee for its support.
Fred Canaveri said his wife wrote to the city in June offering to donate land,
but has not yet received a response. Mr. Lo said the offer came to this committee
on July 29th. It was noted that the Land Use Committee forwarded this item to
the Planning Commission. Mr. Lo will follow up and send Mr. Canaveri’s wife
a letter of receipt.
MINUTES OF PREVIOUS MEETINGS
MAY 31, 2007 SPECIAL MEETING
** MR. SUTTON MOVED APPROVAL.
** MOTION PASSED UNANIMOUSLY.
JUNE 21, 2007
The following corrections were made: The spelling of Mr. Krummel’s name was corrected throughout. On page 4, under item 1a, 1st paragraph, “started” was corrected to “startled”.
** MRS. BRIGGS MOVED TO APPROVE THE MINUTES AS CORRECTED.
** MOTION PASSED UNANIMOUSLY.
JULY 19, 2007
** MR. KRUMMEL MOVED APPROVAL.
** MOTION PASSED WITH ONE ABSTENTION (MR. HEMPSTEAD).
NEW BUSINESS (CONT’D)
NFCC REFERRAL
NORWALK HIGH SCHOOL IMPROVEMENT PROJECT
** MS. BRIGGS MOVED TO AUTHORIZE THE MAYOR, RICHARD A. MOCCIA, TO EXECUTE AN AMENDMENT TO FLETCHER THOMPSON, INC’S ARCHITECTURAL DESIGN SERVICES CONTRACT FOR NORWALK HIGH SCHOOL TO PROVIDE DESIGN SERVICES FOR THE CULINARY ARTS KITCHEN FACILITY FOR A TOTAL OF $22,500. ACCOUNT NO. 09045010-5777-BO310.
Mr. Lo reviewed his memo, and discussion took place. Mr. Krummel noted that there was not a representative present from the Board of Education. Mr. Hempstead asked how the Board of Education had found the money for this. Mr. Lo said budget allowances would be reduced from other schools. Mr. Hempstead said this should go to the Council with the provision that if no one from the Board of Education is present at the Council meeting, it should be sent back to this committee.
** MOTION PASSED UNANIMOUSLY.
GILBANE PROGRAM MANAGEMENT SERVICES
** MR. SUTTON MOVED TO AUTHORIZE THE MAYOR, RICHARD A. MOCCIA, TO EXECUTE AN AMENDMENT TO GILBANE BUILDING COMPANY’S PROGRAM MANAGEMENT CONTRACT FOR PERIOD BEGINNING JANUARY 1, 2008 AND ENDING DECEMBER 31, 2008 FOR A TOTAL NOT TO EXCEED $492,281. WHERE APPLICABLE, THE APPROPRIATE FEE WILL BE CHARGED AGAINST SPECIFIC PROJECTS FOR FUTURE STATE REIMBURSEMENT. FUNDS ARE AVAILABLE FROM VARIOUS CAPITAL BUDGET ACCOUNTS.
Mr. Lo reviewed his memo.
** MR. KRUMMEL MOVED TO AMEND THE AUTHORIZATION TO REPLACE THE WORD “EXECUTE” WITH “AMEND”.
Mr. Krummel said that Mr. Shamas would be receiving a 12% increase. Mr. Lo will review this and bring it back to the committee next month. Mr. Krummel said support costs and reimbursables are higher than they were last year and should be lower.
** MR. KRUMMEL’S AMENDMENT PASSED UNANIMOUSLY.
** MR. SUTTON MOVED TO TABLE TO THE NEXT MEETING.
** MOTION PASSED UNANIMOUSLY.
OFFICE OF BUILDING MANAGEMENT (CONT’D)
FACILITIES MANAGEMENT CONTRACT
** MR. HEMPSTEAD MOVED:
A) TECHNICAL CORRECTION TO THE COMMON COUNCIL ACTION OF JULU 24, 2007, ITEM
VII B.2. THE AUTHORIZATION SHALL BE CORRECTED TO READ AS FOLLOWS: AUTHORIZE
THE MAYOR, RICHARD A. MOCCIA, TO EXECUTE AN AMENDMENT TO GUARDIAN SERVICES INDUSTRIES,
INC. BUILDING ENGINEERING AND JANITORIAL SERVICES AGREEMENT TO PROVIDE FACILITIES
MANAGEMENT SERVICES AS ADDITIONAL SERVICE. TERMS FOR FACILITIES MANAGEMENT SERVICES
SHALL INCLUDE:
• START DATE – SEPTEMBER 1, 2007. AGREEMENT PERIOD AND EXTENSION OPTIONS REMAIN
UNCHANGED.
• PAYMENT AMOUNT FOR YEAR ONE SHALLNOT EXCEED $341,718. ANNUAL INCREASE FOR
OVERHEAD AND PROFIT SHALL BE AT 5%. STAFFING COSTS SHALL BE DIRECT PASS-THROUGH
TO THE CITY WITHOUT MARK-UP WITH A PROJECTED ANNUAL INCREASE NOT TO EXCEED 5%.
ACCOUNT NO. 014071-5258.
B. AUTHORIZE THE MAYOR, RICHARD A. MOCCIA, TO EXECUTE AN ASSIGNMENT AND ASSUMPTION
AGREEMENT WHEREBY GUARDIAN SERVICES INDUSTRIES, INC. WILL ASSIGN ITS CONTRACT
WITH THE CITY FOR BUILDING MANAGEMENT, ENGINEERING AND JANITORIAL SERVICES TO
GUARDIAN ENGINEERING SERVICES, LLC, WHICH OPERATES AS A DIVISION OF GUARDIAN
SERVICES INDUSTRIES, INC.
** MOTION PASSED UNANIMOUSLY.
ROOSEVELT CENTER, U.S. ACADEMY OF GYMNASTICS
** MR. KRUMMEL MOVED TO AUTHORIZE TO TRANSFER $19,166 FROM U.S. ACADEMY OF
GYMNASTICS’ RESERVES FOR REPLACEMENT ACCOUNT TO REIMBURSE THE CITY’S CAPITAL
BUDGET ACCOUNT FOR THE ROOSEVELT CENTER ROOF REPLACEMENT PROJECT.
** MOTION PASSED UNANIMOUSLY.
CITY HALL COOLING TOWERS REPLACEMENT PROJECT
** MRS. BRIGGS MOVED TO AUTHORIZE THE MAYOR, RICHARD A. MOCCIA, TO EXECUTE AN AGREEMENT WITH SILVER/PETRUCELLI & ASSOCIATES TO PROVIDE ENGINEERING DESIGN SERVICES FOR THE NORWALK CITY HALL COOLING TOWER REPLACEMENT PROJECT FOR A TOTAL AMOUNT NOT TO EXCEED $13,100 (INCLUDING AN ALLOWANCE OF $500 FOR REIMBURSEABLE EXPENSES). ACCOUNT NO. 09084071-5777-C0416.
Mr. Hempstead asked that, as the plans are developed, alternates that might get energy reimbursed from Northeast Utilities be investigated.
** MOTION PASSED UNANIMOUSLY.
CITYHALL EMERGENCY GENERATOR PROJECT
** MR. SUTTON MOVED TO AUTHORIZE THE MAYOR, RICHARD A. MOCCIA, TO EXECUTE AN AMENDMENT TO SOUTHPORT ASSOCIATES’ ELECTRICAL ENGINEERING SERVICES CONTRACT FOR CITY HALL, TO PROVIDE DESIGN SERVICES FOR A NEW EMERGENCY GENERATOR FOR A TOTAL AMOUNT NOT TO EXCEED $21,600 (INCLUDING $500 FOR REIMBURSABLE EXPENSES). ACCOUNT NO. 09074071-5777-C0270.
Mr. Lo reviewed his memo and discussion took place. Mr. Krummel asked why 800 kw for a 500 kw load. Mr. Lo said he would discuss this with Southport Associates. Mr. Krummel said they have a 250 kw emergency generator and asked what would be done with it. Mr. Lo will look into this.
** MOTION PASSED UNANIMOUSLY.
SURPLUS PROPERTY
REVIEW POSSIBLE DISPOSITION OF 8 HAMILTON AVENUE AND SCHEDULE A PUBLIC HEARING
Mr. Lo reviewed his memo and discussion took place.
At 9:45 p.m., Mr. Poruban arrived at the meeting.
** MR. PORUBAN MOVED TO REFER THIS ITEM TO THE PLANNING COMMISSION FOR AN 8-24
REVIEW.
** MOTION PASSED UNANIMOUSLY.
** MRS. BRIGGS MOVED TO ADJOURN.
** MOTION PASSED UNANIMOUSLY.
The meeting was adjourned at 9:50 p.m.
Respectfully submitted,
Cheryl Telesco
Telesco Secretarial Services
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