| | |
| PARKING AUTHORITY MINUTES |
ATTENDANCE: John Federici, Vice Chairman
Victor Cavallo
Burt Shatz
STAFF: Kathryn Hebert, Administrative Services Manager
Hal Alvord, Public Works Director
Brian Sweeney, Public Works Structural Engineer
Dilene Byrd, Secretary
OTHERS: Frank DelMonaco, LAZ Parking
Linda Guliuzza, Corporation Counsel
EXECUTIVE SESSION
Executive session began at 6:40PM
Executive session ended at 6:55PM
CALL TO ORDER
Vice Chairman Federici called the meeting to order at 6:55PM
1. APPROVE THE MINUTES FROM THE PARKING AUTHORITY MEETING HELD ON WEDNESDAY,
MARCH 26, 2008
Mr. Shatz said on Page 2, Item 4, to Line 8, to change “will never” to “may
not”.
Mr. Shatz said on Page 2, Item 4, Line 9, to change “they may want to consider
downscaling the garages in size” to “a level below grade may be considered”
2. AUTHORIZE THE CHAIRMAN OR THE VICE CHAIRMAN OF THE PARKING
AUTHORITY TO EXECUTE AN AGREEMENT WITH WESTVIEW GROUP, LLC., TO PROVIDE PROFESSIONAL
ENGINEERING SERVICES FOR DESIGN AND CONSTRUCTION ADMINISTRATION IN CONNECTION
WITH THE PARKING AUTHORITY’S IMPROVEMENT PROJECTS, FOR A SUM NOT TO EXCEED
$40,000
ACCOUNT NO. 21 40 9J 5258
Ms. Hebert said that there are currently five major projects going on and
there are no in-house resources to perform the construction administration.
She said that Mr. Sweeney is the sole structural engineer for the entire city
and there are currently major projects going on in Public Works and someone
will be needed to move the Parking Authority projects along and to coordinate
them. Mr. Sweeney said that Mr. Cavello would be responsible for assembling
bid packages and performing the construction administration. He said that
Mr. Cavello has done a lot of this in the past with private entities with
garages and is familiar with repair procedures and he is also local. Ms. Hebert
said that Mr. Sweeney would be supervising Mr. Cavello and that the funding
is available through the operating budget. Mr. Shatz said with the hourly
rate being what it is for services beyond the scope of the contract that great
care should be taken to try and minimize that figure.
** MR. CAVALLO MOVED TO APPROVE THE ITEM
** MOTION PASSED UNANIMOUSLY
3. AUTHORIZE THE CHAIRMAN OR THE VICE CHAIRMAN OF THE PARKING AUTHORITY TO
EXECUTE AN AMENDMENT TO THE AGREEMENT AMONG THE NORWALK REDEVLOPMENT AGENCY,
WRF SONO CORPORATION AND B AND E THEATERS, LLC. TO EXTEND THE PERIOD FOR AN
ADDITIONAL (5) YEARS RETROACTIVE TO NOVEMBER 1, 2007
Vice Chairman Federici said this item will be removed from the agenda and
postponed to a later date. Ms. Hebert said she had received an e-mail from
Diane Jacobson of the Law Department which stated that they are still negotiating
the amendment.
4. MONTHLY FINANCIAL REPORT
Ms. Hebert said that funds are being spent on spring cleanup and maintenance.
She said that the capital reserve fund is substantial and that the goal is
to keep that money there so that future capital improvement projects don’t
need to be bonded.
5. MONTHLY OPERATION REPORT
Mr. DelMonaco said that in March the demands at the Maritime Garage were up
12%. He said that a fashion show is being planned to take place on the roof
at the Maritime Garage. He said that the demands continue to be approximately
33,000 parkers per month at the Webster Lot. He said that the North Water
Lot continues to be 11% ahead of where it was a year ago. He said that the
demands at Haviland Deck continue to escalate and are 21% ahead of where it
was last year. He said that the on street revenue is 56% higher then it was
last year. He said that the hours of operation signs have been changed on
North Water Street. Mr. Alvord said that he had met with Richard Linnartz
and plan to clean up the signage in that area and have one sign per post.
Mr. DelMonaco said that the demands at the railroad stations continue to be
on par of what they have been over the last two years average. He said the
security system at the South Norwalk Railroad Station is 99% complete and
will be having training for staff next week on how to use it. He said once
that is complete they will move on to the Yankee Doodle Garage and the Maritime
Garage and tie it all together. He said that plans are currently being put
together for the shuttle. Mr. Shatz asked what the hours of operation will
be for the shuttle. Mr. Alvord said the hours of operation have not yet been
established but one of the key things about the shuttle is that it is completely
flexible at this point and will want to handle the peak periods in the morning
and the afternoon to try an accommodate the South Norwalk Railroad Station
and said that anytime in between is completely flexible and Mr. Shulman is
willing to work together. Mr. Shatz asked if there was a date for implementation.
Ms. Hebert said by October at the latest. Mr. DelMonaco said that the seating
for the New Haven side of the South Norwalk Railroad Station has been delivered
but will delay installing them until after the renovations are completed on
the eastbound side. Ms. Hebert said that the bike racks have been installed
at the South Norwalk Railroad Station. Mr. DelMonaco said he has given the
approval to install the bike racks at the East Norwalk Railroad Station. He
said that the demands at the Yankee Doodle Garage are 6% ahead of where they
were last year and that the demands at the Isaac Street Lot are down 15%.
He said that permit sales are up 14% of where they were last year. He said
this is the first year anniversary of the implementation of the boot program
and said there will be an article in the Advocate Newspaper this weekend stating
the success of the program. He said over the first year of the program that
203 cars have been booted which has generated $97,000 in additional revenue.
Mr. DelMonaco said there is still over $500,000 in uncollected fees from people
who are not boot eligible and said that he has authorized ACS to more aggressively
pursue this receivable. He said that they are doing everything that can legally
be done to collect the outstanding debt.
6. CAPITAL PROJECTS
Ms. Hebert said that the repairs for Haviland Deck will go out to bid in the
next couple of months. Mr. Sweeney said that he has received all the documents
from Desman Associates.
Mr. Sweeney said that he had a meeting with representatives from Merritt Contractors regarding the Yankee Doodle Garage along with the subcontractor that had performed the emergency repairs on Haviland Deck. He said that they can start quickly and all that they now need to do is provide him with a cost per square foot that will need to be reviewed by the engineering staff at the Department of Public Works and once that is accepted they can start the repairs. He said that the thought is to start at he top level and work down and said there are a substantial amount of repairs that need to be done on the second floor but there is not enough funds to take on those repairs at this time. Mr. Shatz asked what he estimated cost would be for all the necessary repairs to be done at the Yankee Doodle Garage. Ms. Hebert said that Desmond Associates estimated the repairs at $1.7 million dollars. Mr. Shatz asked how much money there currently is to perform the repairs. Ms. Hebert said there is currently $135,000 for this year and on July 1, 2008, another $200,000
Mr. Sweeney said that he has received the drawings for the improvements on the eastbound side of the South Norwalk Railroad Station and a bid package now needs to be put together.
Ms. Hebert said she is still working with Mr. Cavello on the customer service center at the Maritime Garage.
Mr. Sweeney said that he is anticipating that within the next month that Kelley and Blaksley will be back to repair the roof leaks at the Maritime Garage. Mr. Shatz asked if the leaks were caused by faulty design or faulty fabrication. Mr. Sweeney said that it was more of an installation issue than a design flaw.
7. SOUTH NORWALK RAILROAD STATION- TRANSPORTATION ISSUES
Ms. Hebert said she had met with the consultants for the intermodal transportation
center and they are currently gathering information and putting their report
together. Mr. Alvord said that he is on the advisory committee for the intermodal
transportation center and it is his expectation that they will come back with
a good report along with good recommendations. He said that it is their expectation
that they will have the study report completed by the end of this calendar
year.
Ms. Hebert distributed a map of the new taxi queue area at the South Norwalk Railroad Station which will be implemented on May 12, 2008. Mr. DelMonaco said that a starter will be hired to enforce the area. Mr. Federici asked if there would be any presence from the police department. Mr. Alvord said that he had discussed that with the Mayor and if the Mayor has not already had the discussion he plans to with Harry Rilling that he wants heightened police department presence for the first month or two of the implementation.
8. OTHER BUSINESS
Ms. Hebert said that the management and audit report RFP is due back on April
24, 2008. She said she will need one of the members of the Parking Authority
for the selection committee. Mr. Alvord said that the timing of this RFP is
way behind where the Mayor and the Finance Director had hoped it would be
at this point and time and will not get through the process of putting out
a new RFP for a Parking Management Operation contract starting on January
1, 2009, so Mr. Hamilton suggested a 1 year extension on the current contract
and Mr. Alvord said that he agrees with that. He said that he will have the
discussion with the Mayor and hopefully bring the amendment to the contract
for approval at the next Parking Authority meeting.
9. NEW BUSINESS
Mr. Federici read a proclamation to Mr. Bentkover. Mr. Bentkover thanked everyone
on the Board and said that he enjoyed working with everyone for the past five
years.
10. ACTION ON ANY ITEM DISCUSSED HEREIN
No discussion.
11. ADJOURNMENT
** MR. CAVALLO MOVED TO ADJOURN
** MOTION PASSED UNANIMOUSLY
The meeting adjourned at 8:00PM
 |
 |