|
|
|
| Public Works
Committee Actions |
MAY 3, 2005
ATTENDANCE: Kevin Poruban, Chairman; Fred Bondi; Douglas Hempstead; Bruce Kimmel; William Krummel; Carvin Hilliard
STAFF: Hal Alvord, Director; Richard Linnartz, Principal Engineer; Lisa Bardon, Operations Manager
The Chairman called the meeting to order at 7:40 pm.
APPROVALS/AUTHORIZATIONS
1. APPROVAL OF THE MINUTES
** MR. BONDI MOVED APPROVAL OF THE MINUTES OF APRIL 5, 2005 AS AMENDED.
The following corrections were made:
Page one, add Mr. Krummel to the list of attendance.
Page five, under other correct the first line to read: Mr. Poruban said they
would look at the $50,000 in the proposed 05/06 budget to develop the uses of
the old police station.
** MOTION PASSED UNANIMOUSLY.
2. AUTHORIZE THE PURCHASING AGENT TO ISSUE A PURCHASE ORDER TO UNITED RENTALS FOR A MATERIAL SCREENER, FOR A SUM NOT TO EXCEED $24,000.
** MR. KIMMEL MOVED APPROVAL OF THE ITEM.
Ms. Bardon referred to the RFP response summary regarding the material screener. United Rentals were the lowest bidder and the funding was transferred from the residual in the fleet capital account. She added that the screener would reduce the disposal costs and would pay back in less than one year.
Mr. Alvord explained the pricing structure.
Ms. Bardon noted that this is also referred to under item six on the agenda.
Mr. Krummel asked what the warranty was. Mr. Alvord replied that it was for five years.
Discussion ensued regarding the specs on the screener.
** MOTION PASSED UNANIMOUSLY.
3A. AUTHORIZE THE PURCHASING AGENT TO ISSUE A PURCHASE ORDER TO ESRI INC., FOR THE ANNUAL MAINTENANCE RENEWAL FOR ESRI ARCGIS, INCLUDING TECHNICAL SUPPORT AND UPGRADES FOR THE PERIOD JULY 14, 2005 THROUGH JULY 13, 2006, QUOTE 25150247, DATED APRIL 11, 2005 FOR A SUM NOT TO EXCEED $12,505.48. ACCOUNT NO. 01 06 00 5269 (ITT DEPARTMENT)
3B. AUTHORIZE THE PURCHASING AGENT TO ISSUE PURCHASE ORDERS TO ESRI INC., FOR THE ANNUAL RENEWAL OF SUCH ANNUAL MAINTENANCE FOR ESRI ARCGIS, INCLUDING ANY TECHNICAL SUPPORT AND UPGRADES SUBJECT TO THE AVAILABILITY OF FUTURE FUNDING. (3A AND 3B APPROVED BY ITT COMMITTEE ON WED., APRIL 20, 2005)
** MR. BONDI MOVED APPROVAL OF BOTH ITEMS.
Mr. Linnartz indicated that this is the annual charge for the GIS and it is funded through the ITT Department.
Mr. Alvord added that item 3b allows authorization for this to be automatically renewed each year.
Mr. Linnartz stated that there is no other vendor for this.
** MOTION PASSED UNANIMOUSLY.
4. AUTHORIZE THE MAYOR, ALEX A. KNOPP, TO EXECUTE AN AGREEMENT WITH ALMSTEAD TREE AND SHRUB CARE COMPANY, FOR THE PURCHASE, INSTALLATION AND MAINTENANCE FOR THE CITYWIDE TREE PROGRAM FOR A SUM NOT TO EXCEED $105,737.
ACCOUNT NO: 0901 4021 5777 C0023 ($5,4777)
0902/03/04 5777 C0233 ($51,198)
0905 4021 5777 C0316 ($15,000)
0906 4021 5777 C0353 ($15,000)
0904 6030 5777 C0293 ($10,000)
0905 6030 5777 C0320 ($4,062)
0906 6030 5777 C0370 ($5,000)
** MR. HILLIARD MOVED APPROVAL OF THE ITEM.
Mr. Alvord indicated that the city has not had a tree vendor for three years so he and Mr. Mocciae (Director of Parks and Recreations) put together a citywide RFP to install and maintain trees for one year. There were three bidders and the pricing was relative however it was the service aspect that differed; Almstead came out on top by a long way.
Mr. Krummel referred to the back-up material noting the high price of each tree.
Mr. Alvord explained the pricing structure and the unit price per tree.
There was discussion on how the trees are selected.
Mr. Krummel asked if the trees selected are all considered to be native. Mr. Alvord replied that many native species have been added to the list noting that no invasive species have been selected.
** MOTION PASSED UNANIMOUSLY.
5. AUTHORIZE THE PURCHASING AGENT TO ISSUE A PURCHASE ORDER TO AZTECA SYSTEMS, INC., FOR FOUR (4) SEATS FOR CITYWORKS SA FOR THE WORK ORDER MANAGEMENT SYSTEM AND ONE (1) UPGRADE TO CITYWORKS EX., FOR A SUM NOT TO EXCEED $38,000.
** MR. KRUMMEL MOVED APPROVAL OF THE ITEM.
Ms. Bardon stated that she has used Cityworks in her previous position and considered it to be crucial tool for the city noting that it will be tied to the customer service center. It will improve the efficiency and the performance and after doing a lot of background on the implementation is essential to highway assessment.
Mr. Alvord added that Ms. Bardon has done a lot of work regarding this and that they would want to purchase it straight away, as it is ready to be implemented.
Mr. Poruban asked if the license covered training.
Ms. Bardon replied that it did not but reiterated that she had used it extensively in her previous position and was confident that she could get it up and running and that training would not be an issue. She added that they had identified nine users and that four people could use it at any given time, however as soon as someone logs off this would allow another user access. She listed each user.
Mr. Krummel asked if the ITT Committee had reviewed this.
Mr. Alvord replied that they had.
** MOTION PASSED UNANIMOUSLY.
DISCUSSION
6. ENGINEERING DIVISION REPORT
a. Project Updates
1. Road reconstruction/4R
Mr. Linnartz said this will be finished shortly and listed the streets to be completed in the current project.
2. Patch contracts
There are two active contracts and carry over work from the previous year. There are four sections being worked on and this should be complete by the end of June.
3. North Taylor Avenue
The drainage is complete now and they are working on a final punch list.
4. Witch/Old Field sewer
The project was awarded last month and is now with the Law Department waiting for a contract to come back for DPW review.
5. Traffic Calming
The contractor has given a schedule to come in towards the end of the month and to finish the project in approximately three weeks.
6. Bridge Reconstruction
A RFQ has been sent out for qualifications; they received twenty-two responses and almost all have Connecticut DOT experience and gave examples of enhanced bridges that will also meet state funding. A selection committee will be formed; Mr. Linnartz asked Mr. Poruban if he would serve on that committee.
7. Pine Street Extension
This is a project for redevelopment and is the first phase of the roadways for Reed Putnam.
b. Other
Mr. Linnartz stated the East Norwalk railroad station project should be complete by the end of the month. The Silvermine River pedestrian bridge project is about ready to go to contract. As a point of information, Mr. Linnartz reported that Connecticut DOT is working on the Monroe Street railroad bridge, it is now a one-way street and traffic is being coordinated with the police. Regarding the Rowayton Avenue railroad bridge, Connecticut DOT is starting utility relocation, also a multi-year project.
Regarding upcoming projects, Mr. Linnartz referred to the 05/06 4R program, sidewalk program, general drainage, patch, traffic signals, paving and drainage.
Finally, Mr. Linnartz indicated that they have hired one temporary construction inspection and they are looking for another. They have fifteen interns that have applied and the interview process will start shortly. The Personnel Committee has approved the traffic engineer position. Two construction inspectors are retiring so they are planning to hire people to inspect the previous list of projects. A signal technician joined them last week, the traffic engineer will be the leader of that group so by July they hope to have their traffic group in place.
Mr. Alvord indicated that he anticipated the neighborhood groups to expect a design committee to be formed regarding and the designing of the bridges. He said that he would certainly invite the neighborhood groups in and present the material but they would not be forming a committee to discuss this on an on-going basis.
7. OPERATIONS DIVISION REPORT
c. Special Waste Collections Site
Ms. Bardon indicated that is the same status as last week and will remain on the agenda as it is a high priority. She added that Hazardous Waste day is scheduled for May 14, 2005.
d. EPA Inspection of fuel storage at PWC
The Spill Unit from the EPA did an inspection of the PWC and overall they did well. There is a need to update the spill prevention plan and a number of items that were pointed out have already been dealt with.
e. Work order module of Cityworks
Discussed earlier.
f. PWC roof repair
The Board of Estimate and Taxation approved a transfer of $17,000 to do the roof repair work. The focus will be on the skylight and a bid has gone out through Grubb and Ellis.
g. Citywide Spring Cleanup, Saturday, April 30, 2005
Mr. Alvord noted that the turnout on Saturday for the cleanup was good despite the wet weather. He added that he had visited most of the sites commenting that this action is better organized when it is done neighborhood by neighborhood.
h. Status of fleet capital purchases
Ms. Bardon referred to the back-up material including the status of fleet capital budget. She mentioned that a few things would increase efficiency of the DPW including attachments for the Bobcats. The list was prioritized and the mowing equipment was deemed to be the most useful totaling $16,000; this would leave a balance of $38,000. This money is being recommended to purchase pick-up trucks, as the free cruiser program is not cost effective. She went through the price of maintenance.
Mr. Alvord added that this is the first in a number of steps they intend to take adding that it would more effective to sell the seven year old police cruisers and use the money to purchase a cost efficient vehicle like a Saturn (for example). He said they are intending to send a memo to Mr. Hamilton (Director of Finance) with data on why these changes are needed and a proposal on ways to manage equipment.
8. BUDGET UPDATE
a. FY 04-05 Operating Budget status
Mr. Alvord referred to the attached report regarding the budget execution including a cover memo from Ms. Hebert. He added that they are not planning on receiving a full reimbursement from Fema from the last storm in January; some of the money will go to Parks and Recreations and the Police Department. He said he has asked each division to spend all of the money in the operating budget to get every bit of work done they can with the money they have been allocated.
b. FY 04-05 Capital Budget status
With regard to the capital budget RFP’s are in development for everything that was approved in the capital budget this included three snow ploughs and a vac-truck; he said they could submit the order as soon as the spec is out.
Ms. Bardon added that three snowploughs would be delivered this week.
There was discussion on the shortfall in the budget regarding running out of fuel.
9. TREE PROGRAMS
a. Tree and shrub vendor
Mr. Alvord stated that there is a new permit for utility companies trimming trees in the city.
b. CL&P tree trimming permit
Mr. Alvord said this permit was recently issued to CL&P, they met all requirements, dates etc.
OTHER
10. Action on any item discussed herein
Mr. Hempstead referred to the item of outdoor dining commenting that he did not believe that the DPW was the correct department to handle this.
Mr. Alvord indicated that he thought the ordinance to be well drafted however this belongs in the city clerk’s office. He added that this should be calculated on a square foot basis.
Discussion ensued.
11. Next Public Works Committee Meeting:
Tuesday, June 7, 2005
Public Works Conference Room/Room 225, Norwalk City Hall
** MR. BONDI MOVED TO ADJOURN.
** MOTION PASSED UNANIMOUSLY.
The meeting was adjourned at 9:30 pm.
Respectfully submitted,
Kate Kye
Telesco Secretarial Services
 |
 |