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| Public Works
Committee Actions |
NOVEMBER 5, 2007
ATTENDANCE: William Krummel, Chair; Fred Bondi, Kevin Poruban (7:51 p.m.)
STAFF: Richard Linnartz, Principal Engineer
OTHERS: Diane Cece, William Collins
CALL TO ORDER
Chairman Krummel called the meeting to order at 7:43 p.m. A quorum was not present.
PUBLIC INPUT
Ms. Cece stated that she would like her presence noted at the meeting and stated that she would also like it noted in the minutes that there was no public comment.
Mr. Collins said that he would like to encourage the Committee to appropriate $25,000 for the public power authority study.
APPROVALS/AUTHORIZATIONS??
1. Approve the Minutes from the Public Works Committee meeting of Tuesday, October 2, 2007.
Chairman Krummel said that this would be tabled until there was a quorum present.
2. Authorize the Director of Public Works to issue Orders on Contract to New England Paving, for Project No., 4R 2007-2, Proposed Permanent Pavement Repair, for a sum not to exceed $100,000. Account No. 03 0000 2602
Mr. Linnartz reviewed the contract details with the Committee members presented. Mr. Bondi suggested that Tierney Street be added to the list. Mr. Linnartz noted this. Mr. Krummel asked how the pricing was determined. Mr. Linnartz reviewed the procedure with him. Mr. Krummel said that he would forward this item to the Council.
3.a. Authorize the Purchasing Agent to issue a purchase order to ESRI Inc, a sole source provider, for the maintenance and support of the ESRI GIS software for a sum not to exceed $15,470.37 for the period July 1, 2007 to June 30, 2008. Account No: 010600-5269
3.b. Authorize the Purchasing Agent to issue purchase orders to ESRI for the renewal of such annual maintenance for ESRI GIS software, including any technical support and upgrades, subject to the availability of future funds.
Mr. Linnartz reviewed the matter and said that contract had expired July 1, 2007 and the second item would continue to authorize the Purchasing Agent to continue the service. The last six months, the City has been without regular maintenance. Mr. Krummel said 3 a and 3b should be forward to the Council agenda.
4. Authorize the Director of Public Works to issue Orders on Contract to Losito Electrical Contractors, in connection with Project No. DPW 2006-2, Under Bridge Lighting – North Waster Street, Marshall Street and Ann Street, for the repairs to the Washington Street Historic Lights (from Water Street to Main Street), for a sum not to exceed $60,000. Account No. 0907 4021 5777 C0380
Mr. Poruban joined the meeting at 7:51 p.m.
Mr. Linnartz reviewed the details of this proposal. The lights on Washington Street were installed in the 1980s and the voltage is no longer standardized. Mr. Krummel asked about the price. Mr. Linnartz said that the rewiring was not that expensive, but the excavation of the brick and the conduits will be expensive.
** MR. BONDI MOVED TO AUTHORIZE THE DIRECTOR OF PUBLIC WORKS TO ISSUE ORDERS
ON CONTRACT TO LOSITO ELECTRICAL CONTRACTORS, IN CONNECTION WITH PROJECT NO.
DPW 2006-2, UNDER BRIDGE LIGHTING – NORTH WASTER STREET, MARSHALL STREET AND
ANN STREET, FOR THE REPAIRS TO THE WASHINGTON STREET HISTORIC LIGHTS (FROM WATER
STREET TO MAIN STREET), FOR A SUM NOT TO EXCEED $60,000. ACCOUNT NO. 0907 4021
5777 C0380.
** THE MOTION PASSED UNANIMOUSLY.
5a. Authorization to enter into a Temporary Right of Entry Agreement with the Connecticut Department of Transportation for the Reed Street Extension and Railroad Bridge Project.
5b. Authorize the Mayor, Richard A. Moccia, to execute a Temporary Right of Entry Agreement together with any and all related documents as necessary to effect the agreement with the Connecticut Department of Transportation for the Reed Street Extension and Railroad Bridge Project.
Mr. Linnartz directed the Committee members to the memo from Jack Burritt and himself, which was included in the information packet. He explained that these documents would allow the City to work on the property owned by CONN DOT RAIL. Mr. Linnartz said that the project could start as soon as a contract can be drafted with the contractor. Mr. Krummel had some questions about the suggested changes in the contract. Mr. Linnartz said that it was time to get the authorization so that Corporation Counsel can finalize the contract.
5a. Authorization to enter into a Temporary Right of Entry Agreement with the Connecticut Department of Transportation for the Reed Street Extension and Railroad Bridge Project.
5b. Authorize the Mayor, Richard A. Moccia, to execute a Temporary Right of Entry Agreement together with any and all related documents as necessary to effect the agreement with the Connecticut Department of Transportation for the Reed Street Extension and Railroad Bridge Project
** MR. PORUBAN MOVED TO APPROVE AGENDA ITEM 5a. AUTHORIZATION TO ENTER INTO A TEMPORARY RIGHT OF ENTRY AGREEMENT WITH THE CONNECTICUT DEPARTMENT OF TRANSPORTATION FOR THE REED STREET EXTENSION AND RAILROAD BRIDGE PROJECT AND AGENDA ITEM 5b. TO AUTHORIZE THE MAYOR, RICHARD A. MOCCIA, TO EXECUTE A TEMPORARY RIGHT OF ENTRY AGREEMENT TOGETHER WITH ANY AND ALL RELATED DOCUMENTS AS NECESSARY TO EFFECT THE AGREEMENT WITH THE CONNECTICUT DEPARTMENT OF TRANSPORTATION FOR THE REED STREET EXTENSION AND RAILROAD BRIDGE PROJECT.
** THE MOTION PASSED UNANIMOUSLY.
The Committee then returned to Agenda Item 2 Authorize the Director of Public Works to issue Orders on Contract to New England Paving, for Project No., 4R 2007-2, Proposed Permanent Pavement Repair, for a sum not to exceed $100,000. Account No. 03 0000 2602.
** MR. BONDI MOVED TO APPROVE AUTHORIZING THE DIRECTOR OF PUBLIC WORKS TO ISSUE
ORDERS ON CONTRACT TO NEW ENGLAND PAVING, FOR PROJECT NO., 4R 2007-2, PROPOSED
PERMANENT PAVEMENT REPAIR, FOR A SUM NOT TO EXCEED $100,000. ACCOUNT NO. 03
0000 2602.
** THE MOTION PASSED UNANIMOUSLY.
The Committee then returned to Agenda Items 3a and 3b.
** MR. PORUBAN MOVED TO APPROVE 3.a. TO AUTHORIZE THE PURCHASING AGENT TO ISSUE A PURCHASE ORDER TO ESRI INC, A SOLE SOURCE PROVIDER, FOR THE MAINTENANCE AND SUPPORT OF THE ESRI GIS SOFTWARE FOR A SUM NOT TO EXCEED $15,470.37 FOR THE PERIOD JULY 1, 2007 TO JUNE 30, 2008. ACCOUNT NO: 010600-5269 AND AGENDA ITEM 3.b. TO AUTHORIZE THE PURCHASING AGENT TO ISSUE PURCHASE ORDERS TO ESRI FOR THE RENEWAL OF SUCH ANNUAL MAINTENANCE FOR ESRI GIS SOFTWARE, INCLUDING ANY TECHNICAL SUPPORT AND UPGRADES, SUBJECT TO THE AVAILABILITY OF FUTURE FUNDS.
** THE MOTION PASSED UNANIMOUSLY.
The Committee then considered Agenda Item #1, the minutes from October 2, 2007.
1. Approve the Minutes from the Public Works Committee meeting of Tuesday, October 2, 2007.
The following change was noted:
Page 6, paragraph four, line 1: please change the following from:
“Mr. Linnartz reviewed the details of the work on Meadow Street because of the Office of Long Island Sound.”
To: “Mr. Linnartz reviewed the details of the work on Meadow Street which will require the approval of the Office of Long Island Sound of the Department of Environmental Protection.”
** MR. BONDI MOVED TO APPROVE THE MINUTES AS AMENDED.
** THE MOTION PASSED UNANIMOUSLY.
OTHER
** MR. BONDI THEN MOVED TO SUSPEND THE RULES TO DISCUSS THE PUBLIC POWER AUTHORITY AND ALSO CONSIDER AUTHORIZING THE MAYOR TO SIGN A CITY/STATE AGREEMENT REGARDING DESIGN IMPROVEMENTS TO ROUTE ONE FROM EAST AVENUE TO WILTON AVENUE.
Mr. Linnartz explained that the City must apply for funding and then the State will allocate the funding. Ms. Cece had several objections to this suspension of the rules. Mr. Linnartz reviewed details of the procedure for this proposal with her.
6. To authorize the Mayor to execute and City/State agreement for the design of the improvement to U.S. Route 1 utilizing federal funds under Urban Component for Surface Transportation Program. State Project # 102-325
Mr. Linnartz explained that the City would be allowed to submit designs for some of the intersections along U.S. Route One for state approval. He said that this might include the intersection of Main Street and Cross Street, but that the area under consideration would stretch from East Avenue along U.S. Route One to Wilton Avenue.
** MR. BONDI MOVED TO AUTHORIZE THE MAYOR, RICHARD A. MOCCIA, TO EXECUTE A
CITY/STATE AGREEMENT FOR THE DESIGN OF THE IMPROVEMENT TO U.S. ROUTE 1 UTILIZING
FEDERAL FUNDS UNDER URBAN COMPONENT FOR SURFACE TRANSPORTATION PROGRAM. STATE
PROJECT # 102-325.
** THE MOTION PASSED UNANIMOUSLY.
Chairman Krummel said that the last meeting about the public power authority meeting where George Hiscock and George Leary made a presentation. Mr. Krummel said that the committee, which was comprised of Mr. Hempstead, Ms. Briggs and himself, felt that this would warrant further study and voted to direct Mr. Alvord to retain a lawyer or utilizing Corp. Counsel to obtain a feasibility study. The second action item, which was not discussed at that meeting was getting an second amount of $25,000 to bring the balance up to $100,000 in order to have a decent feasibility study done.
Mr. Collins pointed out that Mr. Alvord had requested $200,000 in the budget for this but Mr. Hamilton had cut it back to $100,000. After asking around in the engineering community, Mr. Collins said that it would be possible to get a good study for that amount. Later, the Mayor decided to ask the Second and Third District for $25,000 each towards the study and committed the City to provide $50,000. The Third Taxing District has the money allocated, but the Second Taxing District will not be contributing $25,000. He went on to say that there seems to be reasonable support for the City to raise the additional $25,000. This appears to be the most practical way to go.
** MR. PORUBAN MOVED TO REQUEST THE FINANCE DEPARTMENT TO PREPARE AN RFP FOR
AN ADDITIONAL $25,000 TO ADD TO THE CITY’S ALLOCATION OF $50,000 WHICH WILL
BE USED ALONG WITH THE $25,000 ALLOCATED BY THE THIRD TAXING DISTRICT FOR A
TOTAL OF $100,000 FOR A PUBLIC POWER AUTHORITY FESIABILTY STUDY.
** THE MOTION PASSED UNANIMOUSLY.
Mr. Krummel said that he would like to delay getting a legal opinion of the establishment of the public power authority and subsequent details.
Ms. Cece asked if the minutes from the meeting on the public power authority would be published. Mr. Krummel said that he had drafted the minutes and had passed them to Mr. Hiscock and Mr. Leary for approval. When he receives approval from both parties, the minutes will be posted online.
Mr. Krummel said that there would be no discussion of the Public Work projects, as Mr. Alvord is on vacation. Ms. Cece said that she would accept that there was no listing of public works projects for this month.
ADJOURNMENT
** MR. PORUBAN MOVED TO ADJOURN.
** THE MOTION PASSED UNANIMOUSLY.
The meeting adjourned at 8:25 p.m.
Respectfully submitted,
Sharon L. Soltes
Telesco Secretarial Service
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