January 25, 2005

ATTENDANCE: Don Nelson, Chairman; Hal Alvord; Paul Sotnik; Laurel Lindstrom;
Peter Viteretto; Rich Whitehead

ABSENT: David Tracy; Dan Brookshire

OTHERS PRESENT: Maribeth Becker

CALL TO ORDER

Chairman Nelson called the meeting to order at 6:05 p.m.

REVIEW/APPROVAL OF MINUTES FROM OCTOBER 26, 2004

** MS. LINDSTROM MOVED TO ACCEPT THE 10/26/04 MINUTES W/CHANGES
** MR. VITERETTO SECONDED MOTION
** MOTION PASSED UNANIMOUSLY

CHANGES TO OCTOBER 26, 2004 MINUTES

The Chairman noted the change of date on his copy from 10/28/04 to 10/26/04.

Mr. Sotnik had two changes – under Wall Street Replacements – he did not think he was the person who said that the final count was 14. He stated that he did not count them, but that there were 14 trees to be replaced of approximately 22 entirely on the street. Mr. Viteretto stated that there were 13 replaced. Mr. Alvord stated that they did not know this on the 26th. The purchase order says 14 trees.

REVIEW/APPROVAL OF MINUTES FROM NOVEMBER 23, 2004

CHANGES TO NOVEMBER 23, 2004 MINUTES

There were typos corrected on the first page, including the correct spelling of Alex Tergis’ name. It was corrected from Teagis to Tergis and Mr. Bryant’s e-mail address was removed, as well as the arrival time of Ms. Lindstrom in the Attendance area. Alan Fenner’s name should be removed under ABSENT since he is not a committee member and replaced with Peter Viteretto. There was also no space needed between the words Chair and man. Also, in the middle of the paragraph on page 2, typo – Parks and Rec. Also, take out the first “the” in the last paragraph before the word amended. On page 3, last sentence in first paragraph, add the word “where” before ‘there is sufficient space’. Ms. Lindstrom stated that under Neighborhood Association, there are three volunteers, not four or five and to add that she is one of three board members. On Page 5, under New Business, second paragraph, 4th line, it should read “Branch” instead of ‘Brand’. Mr. Alvord stated that in the last paragraph, it should read, “Appoint as deputy tree warden” instead of hire two and add, “Appoint three highway supervisors as deputy tree wardens.” Last word in paragraph should be “call”. Also in that second paragraph, last sentence, it should read “$3.54” million. On the subject of signal boxes, Mr. Alvord stated that there are 85 signal boxes in the city. There are 45 additional boxes owned by the DOT. So there are actually 130 boxes. Mr. Alvord stated that on page 6, first paragraph, line 6 should read remain “on” and line 7, deed “for”.

Mr. Alvord stated that when the minutes come in from Ms. Telesco, he and Mr. Sotnik will make the first round of corrections. Mr. Alvord reported that the City presently has no contract with Ms. Telesco and therefore, there is no contractual requirement for the recording secretaries to use a recording device. Mr. Nelson suggested that the City re-establish some legal arrangement between the City and Ms. Telesco.

** MR. WHITEHEAD MOVED TO ACCEPT THE 11/23/04 MINUTES W/CHANGES
** MS. LINDSTROM SECONDED MOTION
** MOTION PASSED UNANIMOUSLY

REVIEW/APPROVAL OF MINUTES FROM DECEMBER 28, 2004

CHANGES TO DECEMBER 28, 2004 MINUTES

Mr. Viteretto corrected the misspelling of his name throughout those minutes, and added that David Tracy and Dan Brookshire were both absent. Maribeth Becker’s name should go under others, as she is not a committee member. Future attendance portion of the minutes should look like this:

ATTENDANCE:
ABSENT:
TREE LIASON:
OTHERS PRESENT: NAME (TREE ALLIANCE)

Chairman Nelson stated that some Tree Alliance people come to their meetings and that when they show up, this committee can identify them as Tree Alliance.

There were numerous corrections throughout the minutes. Beginning with page one, second paragraph – Gwen George should be identified as the Tree Administration person. The Word memorializes should remain in text. Mr. Alvord always uses that word.

Page 2 – Wall Street Replacements – second sentence, remove the word “two”. No. 2, remove the word “the”. Next paragraph, take out the word “so” . Next paragraph after that, add “and graphics” after the word architecture. Same paragraph, fifth sentence, remove “of the” between because and type and add “they are the”.

Page 3 – paragraph 2 – delete second sentence and replace with “Mr. Nelson said that trees are generally posted when they are scheduled for trimming or removal. Third sentence change “but” to “and”, delete “this only occurs”, delete “planting” and replace with “removal”. Mr. Alvord remarked about getting calls when people see the red tags. Paragraph 3, change “to” to “of”. Ms. Lindstrom wanted to correct what she said. Whether the trees were “posted” or not. Regardless of whether the ordinance required it or not. Add from a public relations standpoint.

Chairman Nelson questioned what steps a person should take if they objected to a removal. Mr. Alvord stated to change the word “removed” to “replaced” near the business at the end of paragraph 4.

Ms. Lindstrom stated at the beginning of paragraph 6, to remove “about putting stones around the trees. She stated that the stones had been removed from around the trees but no mulch had replaced the stones yet. The following paragraph should be moved to the top of the page. (Mr. Sotnik noted that the state statute…) Next to last paragraph – no full time tree warden. Same paragraph, second sentence – “available maps” not ‘tax maps’.

Last paragraph, 4th sentence change “need” to “do not want.”

Mr. Viteretto stated that on page 4, first sentence – word should be “largely” not ‘strictly’. Also, second paragraph in the first sentence, word should be “plant” and not ‘plan’.

Under State Grant/Tree – “Magnet” School, not ‘Magnus’. This committee will work with Chris Donnelley with tree selection, with the committee considering Chairman Nelson, Mr. Viteretto, Mr. Whitehead and Mike Moccaie. Correct the spelling of Dave Tracy’s name. Under Neighborhood Association, first sentence, change ‘recognized’ to “identified”. Change boundaries to liaison, and take out ‘though’ at top of page 5. Also, second paragraph, first sentence, change ‘barriers’ to “barren”.

Under Neighborhood Improvement Coordinator, name should be Dave Shockley, not Dave Tracy. Further, on page 6, Chairman Nelson and not Mr. Alvord explained about the list to be sent out shortly.

(Also, secretary’s note: third from last paragraph – should read “2005” not ‘2006’ schedule)

** MR. ALVORD MOVED TO ACCEPT THE 12/28/04 MINUTES W/CHANGES
** MS. LINDSTROM SECONDED MOTION
** MOTION PASSED UNANIMOUSLY

APPROVAL OF TREE AND SHRUB LIST FOR PENDING DPW RFP

Chairman Nelson did not have a chance to look at the list and Mr. Alvord stated that it was a compilation. The ‘black’ stuff is to remain, the ‘blue’ stuff are things to be added and the ‘red’ are things to be removed. The list was color coded (not secretary’s copy!!!) in these three colors. The Chairman stated that he had no problem with that, Mr. Alvord stated that if they stay with the blue and the black, they will be safe, and that they need to have perennials on their list. He further stated that they are going on a consolidated RFP and that they want a separate RFP from Parks and Rec. Mr. Viteretto spoke of the Genesis species. All red comments should come off. Mr. Sotnik read the list and discussion followed each tree read. The members will e-mail between each other to incorporate the two lists, then send to committee once more for final shot. They will be approved via e-mail.

TREE PLANTING PROCEDURE

Because of time restraints due to some members having to attend another meeting starting at 7:00 p.m., Mr. Alvord stated that they have the final process. Mr. Alvord stated that there should be a package for the volunteers on how to go about this process. Take this and add it to a set of instructions.

UPDATE ON TRANSFER OF LIABILITY FOR PUBLIC TREE

They received a call from the Wargos stating that the Wargos will sign.

RESPONSIBILITIES OF NEIGHBORHOOD LIAISON PERSON

Rollover for next month’s meeting.

WALL STREET TREES

Rollover for next month’s meeting. Chairman Nelson forwarded Mr. Vitoretto’s email and it has been distributed. Ms. Lindstrom stated that it would be best to go out and look.

ADJOURNMENT

** CHAIRMAN NELSON MOVED TO ADJOURN
** MOTION PASSED UNANIMOUSLY

The meeting was adjourned at 7:10 p.m.

Respectfully submitted by,

Jean Tucker
Telesco Secretarial Services