Ms. Biagiarelli said there were no complaints and no refunds processed for the month of August. Numerous claims are expected next month and will be reported accordingly. She said the June report is reflected as predicted with $2million+ collected. The delinquent August report still is experiencing problems with items showing up on the report. The software company is aware of the problem and they are working on it, the items should be deleted by next month.

Mr. Conroy asked Ms. Biagiarelli if there was a plan in mind. Ms. Biagiarelli said it will be the next step and is expected to be done in mid-September. There was a personal levy property analysis done in July.

3. AUTHORIZE THE MAYOR, FRANK J. ESPOSITO, TO SIGN A CONTRACT WITH VRM-MAXIMUS TO PERFORM A CAPITAL ASSET AND INFRASTRUCTURE VALUATION FOR A SUM NOT TO EXCEED $32,950.00

Mr. Conroy asked if anyone received the e-mail on fixed assets. Mr. Gilden said the bid went out for fixed assets and evaluations, to tag all the fixed assets for the period between years 2000 and 2002. They need to track all the fixed assets and infrastructure dating back to 1980.

Mr. Conroy asked about depreciation. Mr. Gilden said there would be a government wide financial study conducted that will contain depreciations and accruals. The study will indicate commercial vs. government and the budgetary statements will be indicated on the report. Mr. Miller commented a lot of communities are lax on keeping up with reporting of their infrastructures.

Mr. Conroy asked if tagging was specified. Mr. Gilden said they specified tagging, but to put a paper tag on an asset isn’t recommended as it can be torn off.

Mr. Conroy asked Mr. Miller if he was satisfied with the bidding process. Mr. Miller said yes.

** MR. WILMS MOVED THE ITEM FOR APPROVAL

** ITEM PASSED UNANIMOUSLY

Mr. Miller said there were two meetings held since the last Finance Committee meeting. The meetings were conducted with Mr. Burgess and people from the Department of Social Services; Lynn Goldbatt and Frank Piaella. A budget packet was presented indicating major functions of the program i.e., goals and population served as well as a listing of expense categories, full and part-time personnel and one year’s history showing changes and sources of all revenues. Outreach of the programs to categorize subsets is also being compiled.

Mr. Miller said he asked what kind of controls were in place and received the following information, for example: some programs are conducted on-line such as the Energy Program.

Mr. Conroy said the next Finance/Claims Committee meeting should be to determine releasing more funds when more information would be available. Mr. Miller said he expects to have a lot more information at that time. Mr. Conroy said the Committee requires sufficient guidance in order to determine if they want to release funds for a full year or release funds by the quarter.

Mr. Miller said some of the grants come with 5 or 10% included for administrative purposes. The cost to run the Energy Program is approximately $5k-10k and showing $60k in administrative costs when only 5% comes from grants, which is not sufficient. Supplies are at $6k and should be reflected as revenue but it was line itemed elsewhere. Other programs have more allowances than others which results in a make-up and juggling situation.

Mr. Conroy said he hopes that N.E.O.N. is taking a hard look at where the allowance should be. Mr. Miller said they are, and it was felt the HeadStart Program should be given closer consideration.

Mr. Conroy said, as funding becomes available, certain grants area a lot more available for some programs than they are for others. He said he would like to avoid grant funds being allocated to overhead and instead would like to see as much funds as possible go to the program.

Mr. Miller said he should have more information available at the next meeting, but he may not have every piece of information that is required.

Mr. Nolin asked Mr. Miller for his thoughts on the Tax Refund Program. Mr. Miller said there was a staff meeting conducted on August 22 to discuss if a 1099 is needed. He said it is his intention to compile all the elements of the program and submit it to the Law Department for an opinion before moving any further.