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FINANCE / CLAIMS
COMMITTEE ACTIONS
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NOVEMBER 6, 2002
Approved FJG 06/12/03
ATTENDANCE: Joseph Mann, Acting Chairman; Ken Baker; Douglas Sutton;
Christopher Perone (8:00 p.m.); Michael Miklave (8:00 p.m.)
STAFF: Jack Miller, Finance Director; Frederic Gilden, Comptroller; Lisa Biagarelli, Tax Collector; Ken Whitman, Tax Assessor
Mr. Mann called the meeting to order at 7:55 p.m. stating he would begin the meeting with items that did not need action on until Mr. Perone and Mr. Miklave arrived.
DELINQUENT TAX REPORT: RECEIVE REPORT AND DISCUSS
Ms. Biagarelli distributed a monthly summary of collection activity that the Committee requested her to prepare at the last meeting. She also included the detailed Delinquent Taxpayers Report as of 11/6/02 and the Tax Collector's Report up to 10/31/02. She reported that the month of October was productive and active due to the mailing of delinquent notices for the first installment of the 2001 grand list and all prior years. She stated that at the end of October they had collected $49,976,952, or 51.7% of the current corrected tax levy, which was slightly ahead of this month last year. Also $4,374,035 was collected in sewer use charges, or 48.31% of the corrected levy. She noted the corrected levy would continue to change as adjustments were still being made by the Assessors office. She also reported that past due collections to date are running ahead of last year, most likely due to past due notices were mailed earlier this year.
Mr. Perone and Mr. Miklave arrived at 8:00 p.m.
APPROVE THE MINUTES OF THE FOLLOWING FINANCE COMMITTEE MEETINGS
SEPTEMBER 4, 2002
** MR. MIKLAVE MOVED TO APPROVE THE MINUTES AS DISTRIBUTED.
** MOTION PASSED UNANIMOUSLY.
OCTOBER 2, 2002
Mr. Mann stated that a this was not a meeting due to there not being a quorum present, therefore no action would be taken on the minutes.
CLAIMS COMMITTTEE: RECEIVE THE MONTHLY CLAIMS REPORT; REVIEW AND APPROVE CLAIMS AS REQUIRED FOR CLAIMS REPORT DATED NOVEMBER 6, 2002
Mr. Miklave recused himself from discussion and vote on this item and left the room.
Ms. Biagarelli stated there were two items over $5,000 that needed action.
** MR. BAKER MOVED TO APPROVE THE TWO CLAIMS OVER $5,000 ON
THE MONTHLY CLAIMS REPORT DATED NOVEMBER 6, 2002.
** MOTION PASSED UNANIMOUSLY.
At this time, Mr. Miklave returned to the meeting.
DISCUSSION ON TAX COLLECTION SERVICES PROPOSAL
Mr. Mann asked if there was any discussion on the proposal. Ms. Biagerelli stated this proposal has been deferred to the Mayor.
The Board concurred that this item will remain on the agenda for next month's meeting.
DISCUSSION ON STATE STATUTE FOR VOLUNTEERS
Mr. Miller stated that Ms. Bain requested that this item be tabled until the next meeting until she could be present. Mr. Miklave asked if an economic projection on the impact of the provision could be given. Mr. Whitman, Tax Assessor, replied that he had one already prepared, however he was waiting for the numbers from Ms. Bain and will then provide the options.
** MR. BAKER MOVED TO TABLE THE DISCUSSION ON STATE STATUTE
FOR VOLUNTEERS UNTIL THE NEXT MEETING.
** MOTION PASSED UNANIMOUSLY.
APPROVE RESOLUTIONS ALLOWING PARKING AUTHORITY TO ISSUES BONDS AND NOTES FOR MARITIME PARKING GARAGE
Mr. Miller stated he was not asking for action on this item tonight. He reported he had a meeting with the Ordinance Committee and he is now waiting for the resolutions to be prepared. He would like them approved as soon as possible as construction will begin on Friday. The Committee discussed whether they needed a Special Meeting to approve the resolutions or whether it could go directly to Common Council. Mr. Miller stated that there were only technical changes to the resolution and there was also a Lease Agreement between the Parking Authority and the City. Mr. Miklave stated his concern that this was the first lease the Parking Authority had done and they should be careful.
The Committee concurred that once Mr. Miller receives the lease, he will advise the Committee so that they may review it before it goes to Common Council.
AUTHORIZE THE REDUCTION OF CAPITAL BUDGET APPROPRIATIONS FOR THE BEN FRANKLIN GYM AND ROOF REPAIRS PROJECT NO. 09007100-5777-C0174 ($12,000.00).
AUTHORIZE THE REDUCTION OF THE CAPITAL BUDGET APPROPRIATIONS FOR THE ASBESTOS ABATEMENT PROJECT-ACCOUNT NO. 09007100-5777-C0176 ($15,000.00).
AUTHORIZE THE REDUCTION OF THE CAPITAL BUDGET APPROPRIATIONS FOR THE NATHANIEL ELY CENTER BRICKWORK PROJECT-ACCOUNT NO. 09017100-5777-C0195 ($8,000.00)
AUTHORIZE THE SPECIAL CAPITAL APPROPRIATION FOR CITY HALL SECURITY ENHANCEMENT PROJECT-ACCOUNT NO. 09037100-5777-C0264-SUPPLEMENTAL APPROPRIATION: $35,000.00.
Mr. Miller noted that the Mayor had recommended that this re-appropriation will go to the Planning Committee on Tuesday. Mr. Mann noted that the three reductions of the capital budget appropriations items in the amount of $35,000 will fund the special capital appropriation for the city hall security enhancement project.
** MR. BAKER MOVED TO APPROVE THE FOLLOWING: THE REDUCTION OF CAPITAL BUDGET APPROPRIATIONS FOR THE BEN FRANKLIN GYM AND ROOF REPAIRS PROJECT NO. 09007100-5777-C0174 ($12,000.00); THE REDUCTION OF THE CAPITAL BUDGET APPROPRIATIONS FOR THE ASBESTOS ABATEMENT PROJECT-ACCOUNT NO. 09007100-5777-C0176 ($15,000.00); THE REDUCTION OF THE CAPITAL BUDGET APPROPRIATIONS FOR THE NATHANIEL ELY CENTER BRICKWORK PROJECT-ACCOUNT NO. 09017100-5777-C0195 ($8,000.00); AND THE SPECIAL CAPITAL APPROPRIATION FOR CITY HALL SECURITY ENHANCEMENT PROJECT-ACCOUNT NO. 09037100-5777-C0264-SUPPLEMENTAL APPROPRIATION: $35,000.00.
** MOTION PASSED UNANIMOUSLY.
ADJOURN
** MR. SUTTON MOVED TO ADJOURN.
** MOTION PASSED UNANIMOUSLY.
The Chairman closed the meeting at 8:25 p.m.
Respectfully submitted,
Donna DeVito
Telesco Secretarial Services
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