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LAND USE & BUILDING
MANAGEMENT COMMITTEE MINUTES |
For minutes
of meetings not listed below please contact Alan Lo
at 203-854-6790 or email at alo@norwalkct.org
CITY OF NORWALK
LAND USE AND BUILDING MANAGEMENT COMMITTEE
APRIL 17, 2008
ATTENDANCE: Doug Hempstead, Chairman; Laurel Lindstrom;
Richard Bonenfant; Doug Sutton; Nicholas Kydes (7:55 p.m.)
STAFF: Alan Lo, Building & Facilities Manager
OTHER: Tim Callahan; Les Kozerowitz; Amar Shamas
ROLL CALL
Chairman Hempstead called the meeting to order at 7:35 p.m.
NEW BUSINESS
A. Norwalk Public Library
1. Review bids for the replacement of ceiling tile, lighting and carpeting at the Belden Main Library and refer the following to the Common Council for approval:
“a. Authorize the Mayor, Richard A. Moccia, to execute a contract with Diamond
& Mac Contractors, Inc. for the installation of new ceiling system and new
carpeting on the second floor of the Belden Main Library for a total not to
exceed $129,000.00.
Acct. #09086210-5777-C0427/C0428.
b. Authorize the Library Director to issue change orders on Contract for a total not to exceed $10,381.90.”
** MS. LINDSTROM MOVED TO AUTHORIZE THE MAYOR, RICHARD A. MOCCIA, TO EXECUTE A CONTRACT WITH DIAMOND & MAC CONTRACTORS, INC., FOR THE INSTALLATION OF NEW CEILING SYSTEM AND NEW CARPETING ON THE SECOND FLOOR OF THE BELDEN MAIN LIBRARY FOR A TOTAL NOT TO EXCEED $129,000.00, WITH THE AMENDMENT OF “SUBJECT TO FUNDS AVAILABLE”.
** MS. LINDSTROM MOVED TO AUTHORIZE THE LIBRARY DIRECTOR TO ISSUE CHANGE ORDERS ON CONTRACT FOR A TOTAL NOT TO EXCEED $10,381.90.
Mr. Kozerowitz explained that this is a capital project to replace the ceiling tile, lighting, and carpeting on the 2nd floor of the main library. The bids came back high, and in working with the architect and contractor, they were able to value engineer the project down to a manageable point. The intention is to have the work done during the summer. This will go on the Common Council’s agenda for their next meeting on April 22, 2008.
** MOTION PASSED UNANIMOUSLY AS AMENDED.
B. Health Department
1. Review bids for the replacement of roof tops HVAC units and mechanical distribution system upgrade at Health Department Building and refer the following to the Common Council for approval (additional information to be provided at the meeting):
“a. Authorize the Mayor, Richard A. Moccia, to execute a contract with (lowest responsible bidder) for the Health Department Building HVAC system improvement project for a total not to exceed (amount to be determined). Acct. # (to be determined)
b. Authorize the Director of Health to issue change orders on contract for a total not to exceed (amount to be determined).”
** MR. SUTTON MOVED TO AUTHORIZE THE MAYOR, RICHARD A. MOCCIA, TO EXECUTE A
CONTRACT WITH HONEYWELL INTERNATIONAL FOR THE HEALTH DEPARTMENT BUILDING HVAC
SYSTEM IMPROVEMENT PROJECT FOR A TOTAL NOT TO EXCEED $171,885.00 . ACCT. # (TO
BE DETERMINED).
** MR. SUTTON MOVED TO AUTHORIZE THE DIRECTOR OF HEALTH TO ISSUE CHANGE ORDERS
ON CONTRACT FOR A TOTAL NOT TO EXCEED $18,115.00.
Mr. Callahan said the low bidder is Honeywell International, at $171,885.00.
This is a season sensitive project and they are hoping to get the work done
over three days between the heating and cooling seasons. This project includes
installation of zone control valves in order to balance the building.
Chairman Hempstead asked Mr. Lo to ensure that the City requires all mechanical engineering consultants as part of their services to incorporate energy and environmental conservation measures in their design and to prepare all energy rebate applications.
** MOTION PASSED UNANIMOUSLY.
C. NFCC Referral
1. Review of school construction program and overall budget.
Mr. Shamas provided an overview of the project process. He said they are in the last summer of the renovations of the three projects. Norwalk High School is scheduled to be completed in August, as well as Nathan Hale and Ponus Ridge for a total of $60M in project costs. He then reviewed the organization chart and the costs sheet. Mr. Bonenfant asked about the cost overruns coming out of a contingency fund, and if the architect ever has to pay for any of the cost overruns for a design flaw or code flaw. Mr. Shamas responded that there are some conditions that exist in the building process that no one can anticipate. The construction managers have a contingency fund to cover unforeseen expenses; architects do not.
Mr. Kydes arrived at 7:55 p.m.
Mr. Shamas reviewed the budget and the summary sheet. He explained that the total City’s share of these projects is about $61.5M, with 10 remaining elementary school projects. The Board of Education did 4 reallocations within the $70M plan, starting in January 2006. The reallocation was to fund some of the projects that are underway as well as complete projects with additional budgets by cutting some of the budgets on the remaining school projects. The last reallocation was $559,000 to Norwalk High School, $110,000 to Roton Middle School, and $80,000 to Columbus. After the reallocation, there was $6.3 or $6.4M left of the local share for other remaining schools. Also left was an unallocated balance within the $70M of about $1.147M. The recommendation is to reallocate $1.1M to Norwalk High School for construction items and priority building committee items, such as balance of funding for Culinary Arts, plaza work, and flooring for the mini-gyms.
Mr. Lo explained that the NFCC is looking to have Gilbane prepare an update of the plan. The original plan was created 5 years ago, they are now 5 years into the plan, and they will finish out the remaining three years by prioritizing the items.
2. Update on ongoing school construction projects for this summer.
Mr. Shamas read from his report, which outlined the school construction projects. He explained that the Brien McMahon High School project was $76M, with a project local share of about $46M, and it is complete. The building has been turned over to the Board of Education.
The Norwalk High School project started back in June of 2006. The project is scheduled to be completed in August of 2008. The total project cost is about $40M, with the City’s cost being about $30M. The boiler room has a co-gen system and is currently being tested.
The Kendall School project was completed in the summer of 2006. It was roughly $8M, interior renovations were done, and 8 classrooms were added.
Columbus Magnet School’s project was completed in the summer of 2006. It was a $4.7M project, with code upgrades, and elevator and HVAC system improvements.
Tracey Elementary School was similar to Columbus Magnet, with code upgrades and a project total of $4.8M.
Roton Middle School was an $8.1M project and was completed in the fall of 2007. The science labs were renovated. Windows were replaced and there were upgrades made to the bathrooms, HVAC equipment and the boiler room.
The Nathan Hale/Ponus Ridge project started in April of 2007 and will be completed in August of 2008. Both schools involved science lab renovations, interior renovations, window replacements, and HVAC upgrades. Nathan Hale also included the replacement of the boiler system. Nathan Hale was a project cost of $8.9M and Ponus Ridge was about $7.6M.
Jefferson Elementary School’s project was filed before all the reallocations
took place. The project is now on hold.
3. Review proposed amendment to Silver/Petrucelli’s architectural services contract
and refer the following to the Common Council for approval:
“Authorize the Mayor, Richard A. Moccia, to execute an amendment to Silver/ Petrucelli and Associates, Inc. architectural/engineering design services contract for the Roton Middle School Project, in order to increase the current hazardous material monitoring allowance by $26,772.82 for additional monitoring services associated with the abatement phase for the project. Acct #0904-5010-5777-B0312”.
Mr. Shamas explained that the project entailed a significant amount of asbestos abatement work. At the time of the contract, there was an allowance line item to address costs, including air sampling and testing, and the project over-ran by $26,000. There are no additional increases.
** MS. LINDSTROM MOVED TO AUTHORIZE THE MAYOR, RICHARD A. MOCCIA, TO EXECUTE AN AMENDMENT TO SILVER/PETRUCELLI AND ASSOCIATES, INC. ARCHITECTURAL/ENGINEERING DESIGN SERVICES CONTRACT FOR THE ROTON MIDDLE SCHOOL PROJECT, IN ORDER TO INCREASE THE CURRENT HAZARDOUS MATERIAL MONITORING ALLOWANCE BY $26,772.82 FOR ADDITIONAL MONITORING SERVICES ASSOCIATED WITH THE ABATEMENT PHASE FOR THE PROJECT. ACCT #0904-5010-5777-B0312.
** MOTION PASSED UNANIMOUSLY.
4. Review sole source proposal to reline chimneys at Roton Middle and refer the following to the Common Council for approval:
“Authorize the Purchasing Agent to issue a Purchase Order to AAA Chimney Corporation of Palisades Park, NJ for providing chimney repairs services at Roton Middle School for a total not to exceed $31,480.00. Acct. #09045010-5777-C0312”
** MR. KYDES MOVED TO AUTHORIZE THE PURCHASING AGENT TO ISSUE A PURCHASE ORDER
TO AAA CHIMNEY CORPORATION OF PALISADES PARK, NJ FOR PROVIDING CHIMNEY REPAIRS
SERVICES AT ROTON MIDDLE SCHOOL FOR A TOTAL NOT TO EXCEED $31,480.00.
ACCT. #09045010-5777-C0312.
Mr. Shamas explained that this project involved boiler replacement. The chimney
repairs were needed after exhaust odors were emitted from boiler #2 when it
was tested.
** MOTION PASSED UNANIMOUSLY.
5. Review proposed amendment to Gilbane’s program management services agreement to update the School Facilities Construction Plan and refer the following to the Common Council for approval:
“Authorize the Mayor, Richard A. Moccia, to execute an amendment to Gilbane
Building Company’s program management contract for a total not to exceed $24,464.00
for work associated with providing a plan update to the Facilities Audit &
Analysis, Priority Needs Assessment for the Norwalk Public School Projects dated
March 2004.
Account #09045050-5777-B0291.”
** MR. KYDES MOVED TO AUTHORIZE THE MAYOR, RICHARD A. MOCCIA, TO EXECUTE AN
AMENDMENT TO GILBANE BUILDING COMPANY’S PROGRAM MANAGEMENT CONTRACT FOR A TOTAL
NOT TO EXCEED $24,464.00 FOR WORK ASSOCIATED WITH PROVIDING A PLAN UPDATE TO
THE FACILITIES AUDIT & ANALYSIS, PRIORITY NEEDS ASSESSMENT FOR THE NORWALK
SCHOOL PROJECTS DATED MARCH 2004.
ACCOUNT #09045050-5777-B0291.
** MOTION PASSED UNANIMOUSLY.
MISCELLANEOUS/DISCUSSION ITEMS
A. Fodor Farm update
Chairman Hempstead said that there are minor revisions to the Fodor Farm document, and he expected it to be ready in about 4 weeks.
Chairman Hempstead said that he would like to have the next committee meeting, scheduled for May 15, 2008 to be at Norwalk High School starting an hour earlier to review the construction work being done.
Chairman Hempstead asked the committee members to review the material they have on the Norwalk Museum/Friends of the Norwalk Museum. He will put it on next month’s meeting agenda for discussion purposes only.
MINUTES OF PREVIOUS MEETING -
March 20, 2008
** MR. KYDES MOVED TO APPROVE THE MINUTES OF
MARCH 20, 2008.
** MOTION PASSED UNANIMOUSLY.
** MR. KYDES MOVED TO ADJOURN.
** MOTION PASSED UNANIMOUSLY.
The meeting adjourned at 9:10 p.m.
Respectfully submitted,
Carolyn Marr, Telesco Secretarial Services
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